January 4, 2022 at 7:00 PM - Committee of the whole

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR COMMITTEE OF THE WHOLE MEETING OF THE BOARD OF TRUSTEES, TUESDAY, DECEMBER 7, 2021.

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):

7.A. Presentation regarding Monthly Financial Report for the month of December 2021 by Lanya Satchell, Finance Director.
Note:  Report will be distributed at Village Board Meeting.

8. PUBLIC COMMENTS:

9. VILLAGE PRESIDENT REPORT AGENDA ITEM(S):

9.A. Status Report and Photo Slide Show of Active Economic Redevelopment Projects in Village

9.B. Executive Order No. 2021-02: EXECUTIVE ORDER OF THE VILLAGE PRESIDENT OF THE VILLAGE OF MAYWOOD (Remote Meeting Option - COVID-19 Pandemic)

9.C. Status Report regarding:  COOK COUNTY DEPARTMENT OF PUBLIC HEALTH ISSUES NEW MITIGATION ORDERS AMID LATEST COVID-19 SURGE

10. VILLAGE MANAGER REPORT AGENDA ITEM(S):

10.A. Status Report regarding: Status of Current Waste Collection and Disposal Contract (Allied Waste Disposal Services of North America, LLC) and Proposal for New Waste Disposal and Collection Contract and Presentation(LRS Waste and Recycling), with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd. (This matter has been referred to the Infrastructure and Sustainability Committee to hear presentations and make a recommendation to the Committee of the Whole in February 2022.)

11. VILLAGE ATTORNEY REPORT AGENDA ITEM(S):  

11.A. None

12. TRUSTEE COMMITTEE REPORTS:

12.A. Planning and Development

*  Recommendation regarding: Proposed Sale of METRA / Village Train Station by Union
   Pacific

12.B. Fiscal Accountability and Government Transparency 

12.C. Community Policing and Public Safety 

12.D. Engagement and Communications
*  Recommendation regarding: Reinstatement of the Maywood Youth Delegation.
*  Recommendation regarding:  Application for a Community Mural Grant through the
   National Endowment for the Arts 

12.E. Infrastructure and Sustainability 

12.F. Ordinance and Policy 
*  Recommendation regarding:  ORDINANCE AMENDING SECTION 31.05 (COMMUNITY
   DEVELOPMENT DEPARTMENT) AND RELATED SECTIONS OF THE MAYWOOD
   VILLAGE CODE RELATIVE TO THE COMMUNITY DEVELOPMENT DEPARTMENT
   AND BUILDING AND CODE ENFORCEMENT DEPARTMENT, with Recommendation
   Memo from Ordinance & Policy Committee dated December 13, 2021.

13. NEW BUSINESS (DISCUSSION AND RECOMMENDATION ONLY):

13.A. Discussion and recommendation of:  RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE VILLAGE OF MAYWOOD, ON BEHALF OF THE MAYWOOD POLICE DEPARTMENT, AND THE UNITED STATES DEPARTMENT OF VETERANS AFFAIRS POLICE FOR PERFORMANCE OF CERTAIN VILLAGE LAW ENFORCEMENT ASSISTANCE SERVICES, with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.B. Discussion and recommendation of:  RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A REIMBURSEMENT AGREEMENT FOR THE PAYMENT OF CERTAIN SPECIALTY EDUCATION AND TRAINING COSTS FOR A VILLAGE EMPLOYEE (Carmen Rivera) with the Agreement attached as Exhibit "A" and with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.C. Discussion and recommendation of:  RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE VILLAGE OF MAYWOOD AND THE ILLINOIS DEPARTMENT OF HEALTHCARE AND FAMILY SERVICES FOR VILLAGE PARTICIPATION IN THE SUPPLEMENTAL REIMBURSEMENT GROUND EMERGENCY MEDICAL TRANSPORTATION (GEMT) PROGRAM, with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.D. Discussion and recommendation of:  Village Manager's Request to Rollover Unused Vacation Days for use in Calendar Year 2022.

13.E. Discussion and recommendation of:  ORDINANCE SUPPORTING MAYWOOD HOUSING AUTHORITY'S RESOLUTION NO. 2020-04 REGARDING DISSOLUTION OF THE MAYWOOD HOUSING AUTHORITY and ORDINANCE AMENDING SECTION 31.23 (MAYWOOD HOUSING AUTHORITY) REGARDING DISSOLUTION OF MAYWOOD HOUSING AUTHORITY, with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.F. Discussion and recommendation of:  ORDINANCE APPROVING CHANGE ORDER NUMBER 1 TO THE AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND J. NARDULLI CONCRETE, INC. FOR THE PERFORMANCE OF CONSTRUCTION SERVICES FOR THE WARREN STREET ROAD IMPROVEMENT PROJECT (WARREN STREET - FROM 19TH AVENUE TO 17TH AVENUE), with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

13.G. Discussion and recommendation of:  RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND THE EDWIN HANCOCK ENGINEERING COMPANY FOR FURNISHING PROFESSIONAL ENGINEERING SERVICES FOR THE I-290 CORRIDOR STORM SEWER SEPARATION PROJECT, AND FOR THE APPROPRIATION AND EXPENDITURE OF FY 2021 CDBG PROGRAM FUNDS AND GENERAL FUNDS TO PAY FOR THE PRELIMINARY AND DESIGN ENGINEERING SERVICES AND CONSTRUCTION ENGINEERING SERVICES RELATED TO THE PROJECT, with cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

14. OLD BUSINESS (DISCUSSION AND RECOMMENDATION ONLY):

14.A. Discussion and recommendation of:  Approval of Funding for and Implementation of 2021 / 2022 Village Senior Snow Removal Program and Purchase of Bobcat Utility Blade and Snow Removal Equipment (Equipment Pricing: $10,620.00), with a cover memo dated December 29, 2021 from Public Works Director John West.

14.B. Discussion and recommendation of:  RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF AN ENTERPRISE SERVICES AGREEMENT WITH POLICY CONFLUENCE, INC. (D/B/A POLCO & NATIONAL RESEARCH CENTER, INC.) REGARDING ARPA ENGAGEMENT PACKAGE LEVEL 2 SERVICES, with a cover memo dated December 29, 2021 from Klein, Thorpe and Jenkins, Ltd.

15. OTHER MATTERS:

16. FOR INFORMATION ONLY:

17. CLOSED MEETING SESSION:

17.A. Pending Litigation per 5 ILCS 120/2(c)(11)

17.B. Probable and Imminent Litigation (5 ILCS 120/2(c)(11)).

17.C. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body (5 ILCS 120/2(c)(1)).

17.D. The purchase or lease of real property for use by the Village (5 ILCS 120/2(c)(5)).

17.E. The setting of a price for sale or lease of property owned by the Village (5 ILCS 120/2(c)96)).

 

18. ADJOURNMENT