December 1, 2020 at 7:00 PM - Special Village Board Meeting

1. CALL TO ORDER

2. ROLL CALL

3. INVOCATION

4. PLEDGE OF ALLEGIANCE TO THE FLAG

5. APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING OF THE BOARD OF TRUSTEES, TUESDAY, NOVEMBER 17, 2020

6. OATHS, REPORTS, PROCLAMATIONS, ANNOUNCEMENTS AND APPOINTMENTS

7. FINANCE MANAGEMENT REPORT(S):   

7.A. Approval of Village of Maywood Warrant List No. 200503 through November 24, 2020 in the amount of $1,551,344.44.

7.B. Discussion pursuant to the Village of Maywood Open Invoices Report as of November 24, 2020 in the amount of $242,208.03.

8. AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2020 REAL ESTATE TAX LEVY

8.A. Memo from Lanya Satchell, Finance Director regarding the 2020 Property Tax Levy.

9. MAYOR'S REPORT AND THEME:  "A SHIFT IS COMING, THINGS ARE CHANGING IN OUR FAVOR, WHEN THE PEOPLE GET A MIND TO WORK"

10. PUBLIC COMMENT:

11. VILLAGE MANAGER'S REPORT:  

11.A. Discussion and consideration concerning MPD Proposal No. 24 request to make the Village of Maywood Ordinance more restrictive and to prohibit electronic cigarettes and flavors from being sold in the Village.

11.B. Discussion and consideration concerning MPD Proposal No. 25 to renew contract with Verra Mobility Corporation, formerly American Traffic Solutions, to continue professional services from December 31, 2020 through December 31, 2021.

11.C. Request to Amend Section 4.1 Assignment to the Addendum to Host Community Benefit Agreement between the Village of Maywood, Cook County, Illinois and Greenwood Transfer, LLC for a Solid Waste Transfer Facility.

11.D. Request to receive the 2020 Foreign Fire Insurance Tax allocation in the amount of $35,248.23 for the Maywood Fire Department that was received from the Illinois Municipal League.  The Illinois Municipal League (IML) collects the Foreign Fire Insurance Tax from more than 450 insurance companies outside of Illinois on behalf of fire protection entities enrolled in the Illinois Foreign Fire Insurance Tax program.

12. VILLAGE ATTORNEY REPORT:  

12.A. Discuss Schedule for Adoption and Approval of Amendments to the Redevelopment Project and Plan for the Madison Street-Fifth Avenue TIF District. - No attachments
     a.  Announce Public Hearing to be conducted by Village Board on Tuesday, December
          15, 2020 (as part of the Village Board meeting - 7:00 P.M.)
     b.  Announce Ordinance approving the First Amendment to Redevelopment Project and
          Plan to be considered at Tuesday, December 29, 2020, Special Village Board Meeting
          (7:00 P.M.)

12.B. Discuss Schedule for Adoption and Approval of Amendments to the Redevelopment Project and Plan for the Roosevelt Road TIF District. - No attachments
     a.  Announce Public Hering to be conducted by Village Board on Tuesday, December 15,
          2020 (as part of the Village Board meeting - 7:00 P.M.)
     b.  Announce Ordinance Approving the First Amendment to Redevelopment Project and
          Plan to be considered at Tuesday, December 29, 2020, Special Village Board Meeting
          (7:00 P.M.)

13. OMNIBUS AGENDA ITEMS: 

13.A. Approval of payment to Fire Services Inc. IL for vehicle maintenance, repairs, parts and service for the Village of Maywood Fire Department in the amount of $6,979.77.

13.B. Approval of payment to Allied Waste Service for garbage service provided for the Village of Maywood for the month of September 2020 in the amount of $309,790.00

13.C. Approval of payment to AT&T for telephone service provided for the Village of Maywood dated 9/26/20 through 10/25/20 in the amount of $5,899.25.

13.D. Approval of payment to Blue Cross Blue Shield for Health Insurance Premiums for the Village of Maywood employees for the month of November 2020 in the amount of $239,485.46.

13.E. Approval of payment to Broadview Animal Hospital for impounded animals and other services for the Village of Maywood Code Enforcement Department in the amount of $13,040.00.

13.F. Approval of payment to City of Chicago for water services provided to the Village of Maywood from September 17, 2020 to October 16, 2020 in the amount of $290,618.49.

13.G. Approval of payment to Hancock Engineering for engineering services rendered for the Village of Maywood Public Works Department in the amount of $62,308.00.

13.H. Approval of payment to Mark-It-Striping, Inc. for various streets pavement markings for the Village of Maywood Public Works Department in the amount of $29,025.76.

13.I. Approval of payment to Municipal Employee V.E.B.A. Trust for Health and Dental Insurance Premiums for the month of November 2020 in the amount of $96,658.98.

13.J. Approval of payment to Triggi Construction which includes the 2020 Alley and Roadway Improvements Project for the Village of Maywood in the amount of $205,439.58.

13.K. AN ORDINANCE AUTHORIZING CERTAIN EXPENDITURES FROM THE MADISON STREET / 5TH AVENUE TAX INCREMENT FINANCING REDEVELOPMENT PROJECT AREA FUND TO PAY FOR THE VILLAGE'S SHARE OF A FACADE IMPROVEMENT PROJECT (Awning facade Improvements by Global Estates, LLC at 840 South 17th Avenue, Maywood, Illinois), with a cover memo dated November 24, 2020 from Klein, Thorpe and Jenkins, Ltd.

13.L. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF CERTAIN REDEVELOPMENT  AGREEMENTS AND AMENDING THE APPROVALS GIVEN IN ORDINANCE NO. CO-2019-08 APPROVING THE SALE AND CONVEYANCE OF CERTAIN SURPLUS VILLAGE-OWNED REAL PROPERTY COMMONLY KNOWN AS 4 SOUTH 20TH AVENUE, 126 SOUTH 13TH AVENUE, 203/205 SOUTH 15TH AVENUE, 711 SOUTH 9TH AVENUE, 431 SOUTH 14TH AVENUE, 1114 SOUTH 2ND AVENUE AND 1601 SOUTH 5TH AVENUE, MAYWOOD, ILLINOIS UNDER THE VILLAGE'S TAX REACTIVATION PROGRAM (BUNDLE NUMBER 1 AND BUNDLE NUMBER 2 AND 1601 SOUTH 5TH AVENUE, MAYWOOD, ILLINOIS) with a cover memo dated November 24, 2020 from Klein, Thorpe and Jenkins, Ltd.

13.M. RESOLUTION APPROVING THE REGULAR MEETING SCHEDULE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MAYWOOD FOR CALENDAR YEAR 2021, with a cover memo dated November 24, 2020 from Klein, Thorpe and Jenkins, Ltd.

13.N. Approval of payment to M&J Asphalt Paving Company for the 2020 MFT Roadway Improvement Project for the Village of Maywood in the amount of $165,434.07.

14. NEW BUSINESS:

14.A. RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AUTHORIZATION, ACKNOWLEDGEMENT AND INDEMNIFICATION FOR GROUND PENETRATION WORK AND TEMPORARY ACCESS AGREEMENT (1002 South 6th Avenue, a/k/a 600 Madison, Maywood, Illinois) (Access Health & Housing, LLC), with a cover memo dated November 24, 2020 from Klein, Thorpe and Jenkins, Ltd.

15. OLD BUSINESS:

15.A. AGENDA FOR TRUTH IN TAXATION PUBLIC HEARING ON THE PROPOSED 2020 REAL ESTATE TAX LEVY:
      a.  Draft ORDINANCE OF THE BOARD OF TRUSTEES OF THE VILLAGE OF
           MAYWOOD, COOK COUNTY, ILLINOIS PROVIDING FOR THE LEVY,
           ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2020 TAX LEVY
          (For Village Board consideration only; final Village Board action at the December 1
          2020 Special Village Board Meeting).
     b.  Draft ORDINANCE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL
          YEAR 2020/2021 (MAY 1, 2020 THROUGH APRIL 30, 2021) VILLAGE OF
          MAYWOOD BUDGET  (Amendment No. 1).
     c.  General Discussion of the Fiscal Year 2020-2021 (May 1, 2020 through April 30,
          2021) Village of Maywood Budget, the 2020-2021 Budget Amendments, the
          Proposed Fiscal Year 2021-2022 (May 1, 2021 through April 30, 2022) Village of
          Maywood Budget, and 2020 Tax Levy Adoption Process and Schedule.
 

15.B. RESOLUTION AUTHORIZING EXECUTION OF A THIRD AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF MAYWOOD AND AMERICAN TRAFFIC SOLUTIONS, LLC, NOW KNOWN AS VERRA MOBILITY CORP., RELATIVE TO THE CONTINUED OPERATION OF AN AUTOMATED TRAFFIC LAW ENFORCEMENT SYSTEM IN THE VILLAGE, with a cover memo dated November 24, 2020 from Klein, Thorpe and Jenkins, Ltd.

16. BOARD OF TRUSTEES COMMENTS

17. FOR INFORMATION ONLY

18. CLOSED MEETING SESSION 

19. ADJOURNMENT