November 13, 2019 at 6:30 PM - Regular Meeting

1. Call to order and verification that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Recognitions.  Presented by David, Truitt Superintendent. [District Goals #1 and 4]

4.A. Pride of West Marching Band Directors and Drum Majors. 

4.A.I. Directors: Mark Dorsey, Leah Jones, and Matt Olmstead; Drum Majors: Rachel Coffer, Dylan Lott, and Jose Limones.

4.B. West ISD Bond Election Work, Natalie Kelinske and Katelyn Kasberg.

5. Action - Consideration and possible action by the Board to approve the Canvass of the West ISD Trustees Election held on November 5, 2019, for Places 6 and 7.  Presented by Dr. Larry Sparks, President.

6. Oath of Office for New Board of Trustees, Places 6 and 7.  Presented by Dr. Larry Sparks, President, and Kayla Hinojosa, Public Notary. 

7. Report - Reorganization of the Board of Trustees: Consideration and possible action by the Board to approve the new Officers of the Board.  Presented by Dr. Larry Sparks, President. 

7.A. Consideration and possible action by the Board to approve the Board President Nominee.

7.B. Consideration and possible action by the Board to approve the Board Vice-President Nominee.

7.C. Consideration and possible action by the Board to approve the Board Secretary Nominee.

8. Action - Consideration and possible action by the Board to approve the Order Canvassing Election Returns for the West ISD Bond Election on November 5, 2019.  Presented by Dr. Larry Sparks, President.

9. Audience.

10. Consent Agenda. (These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a school board member so requests, at which time the item will be removed from the Consent Agenda and will be considered in its normal sequence on the Agenda.)

10.A. Minutes of the October 9, 2019 Regular Meeting Board Minutes.

10.B. Finance & Operations. 

10.B.I. Budget vs. Actual. 

10.B.II. Check Register. 

10.B.II.a. Payment to Sykora Family Ford for $150.76.

10.B.III. Quarterly Investment Report.

10.B.IV. Budget Amendments. 

10.B.V. Donations.

10.B.VI. Student Transfer Request.

10.B.VII. Student Enrollment Report.

11. Administrative Reports. [District Goals #1 and 4]

11.A. Division Reports.

11.A.I. Accomplishments. 

11.A.II. Initiative Updates.

11.A.III. Recent Activities, Upcoming Activities, and Special Events.

11.B. Campus Reports.

11.B.I. Accomplishments.

11.B.II. Initiative Updates.

11.B.III. Recent Activities, Upcoming Activities, and Special Events.

11.C. West High School Graduation Plan.  Presented by Chuck Klander, West Middle/High School Principal. [District Goals #1, 2, 4, and 5]

12. Report - West Elementary School Bond Election Update and Claycomb's Project Planning Timeline.  Presented by David Truitt, Superintendent. [District Goals #1-5]

13. Report - Targeted Improvement Plans (TIP) for West Elementary School and West Middle School.  Presented by Amanda Adams, Executive Director for Teaching and Learning, Carrie Kazda, West Elementary School Principal, and Chuck Klander, West Middle/High School Principal. [District Goals #1, 3, and 4]

14. Report - 2020-2021 West ISD Scholastic Draft Calendar.  Presented by David Truitt, Superintendent. [District Goals #1-5]

15. Report - First Reading of the Texas Association of School Board's (TASB) Vantage Points, Board Policy Update 114. Update 114 focuses on updating (LEGAL) and (LOCAL) policies affected by numerous bills enacted in the 86th Legislative Session.  Presented by David Truitt, Superintendent. [District Goals #1 and 5]

16. Report - West ISD Facility Rental Draft Guidelines.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1-5]

17. Action - Consideration and possible action by the Board to cast votes for the five member Board of Directors of the McLennan County Appraisal District (2020-2021 Term).  Presented by David Truitt, Superintendent. [District Goals #1, 4, and 5]

18. Action - Consideration and possible action by the Board to approve the Construction Manager at Risk (CMAR) Delivery Method for construction of the new West Elementary School Safe Bond Project.  Presented by Charles Mikeska, Assistant Superintendent of Finance and Operations. [District Goals #1, 2, and 5]

19. Executive Session - Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.072 (Purchase, Exchange, Lease, or Value of Real Property), §551.129 (Consulting privately with the Board’s attorney telephonically), and §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss).

19.A. Sale of District Land: Restrictions and Bid Documents. 

19.B. Student Discipline Report and Trespass Orders. 

19.C. Personnel Report.

19.D. Superintendent's Contract Recommendations.

19.E. 2019-2020 West ISD Superintendent Appraisal Instrument.

19.F. Board Operating Procedures.

20. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.

20.A. Action - Consideration and possible action by the Board to approve the Personnel Report.  Presented by David Truitt, Superintendent. [District Goal #5]

20.A.I. Retirements.

20.A.II. Resignations.

20.B. Action - Consideration and possible action by the Board to approve the Superintendent's Contract Recommendations.  Presented by David Truitt, Superintendent. [District Goal #3]

20.B.I. New Hires.

20.C. Action - Consideration and possible action by the Board to approve the 2019-2020 West ISD Superintendent Appraisal Instrument.  Presented by Dr. Larry Sparks, President. [District Goals #1-5]

20.D. Action - Consideration and possible action by the Board to approve the updates to the Board Operating Procedures.  Presented by Dr. Larry Sparks. [District Goal #5]

21. Closing Remarks.  Presented by David Truitt, Superintendent.

21.A. District Calendar Reminders. [District Goal #4]

21.B. St. Mary's Catholic School Band Partnership. [District Goal #4]

21.C. District-wide Lunch and Learn West ISD Staff Feedback. [District Goals #1-5]

21.D. West Elementary School Student Enrollment. [District Goals #1-5]

21.E. District Christmas Party News. [District Goals #3 and 5]

21.F. West ISD Substitute Guidelines. [District Goals #1, 2, 4, and 5]

21.G. Current West ISD Construction Projects. [District Goal #5]

21.H. New West ISD Website. [District Goals #1, 3, 4, and 5]

22. Adjournment.

If, during the course of the meeting, any discussion of any items on the agenda should be held in Executive or Closed Session, the Board will convene in such Executive or Closed Session in accordance with the Texas Open Meetings Act, Texas Government Code §551.001 et seq.

District Goal Headers:

Goal #1: Educational Excellence
Goal #2: Safe and Secure Schools
Goal #3: Recruit and Retain Committed Educators
Goal #4: Community and Parent Involvement
Goal #5: Efficient and Effective Operations