August 14, 2019 at 6:30 PM - Regular Meeting

1. Call to order and verification that a quorum of Board Members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Audience.

5. Consent Agenda. (These action items are considered to be routine by the School Board and will be enacted by one motion.  There will be no separate discussions on items unless a school board member so requests, at which time the item will be removed from the Consent Agenda and will be considered in its normal sequence on the Agenda.)

5.A. Minutes of the July 10, 2019, Regular Board Meeting, and July 16, 2019, and August 6, 2019, Special Called Meetings.

5.B. Finance & Operations. 

5.B.I. Budget vs. Actual. 

5.B.II. Check Register. 

5.B.III. Quarterly Investment Report.

5.B.IV. Budget Amendments. 

5.B.V. Donations.

5.B.VI. Student Transfer Requests.

6. Report - 2019-2020 West ISD Budget Workshop.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1-5]

7. Report - 2019-2020 Tax Rate Proposal.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1 and 5]

8. Report - St. Mary's Catholic School Partnership with West Middle School Band Program.  Presented by David Truitt, Superintendent. [District Goals #1, 4 and 5]

9. Report - Future Bond Project for a new West Elementary School.  Presented by David Truitt Superintendent. [District Goals #1-5]

10. Public Hearing - The purpose of this Public Hearing is to discuss the potential Future Bond Project for a new West Elementary School.  Presented by David Truitt, Superintendent. [District Goals #1-5]

11. Action - Consideration and possible action by the Board to approve Wednesday, August 28, 2019, as the date for the Public Hearing on the 2019-2020 West ISD Budget and Proposed Tax Rate.  Presented by David Truitt, Superintendent. [District Goals #1-5]

12. Action - Consideration and possible action by the Board to approve Wednesday, January 15, 2020, and Wednesday, March 4, 2020, as the new Regular Board of Trustee Meeting dates for the months of January and March. Note: The reason for this request centers on the dates of the Christmas Break and Spring Break.  Presented by David Truitt, Superintendent. [District Goals #1, 4, and 5] 

13. Action - Consideration and possible action by the Board to approve the 2019-2020 Texas A&M AgriLife Extension Service Adjunct Faculty Agreement and Resolution.  Presented by David Truitt, Superintendent. [District Goals #1, 4, and 5]

14. Action - Consideration and possible action by the Board to nullify the B101-2017 Architect Agreement between the District and PBK Architects, Inc., for the West ISD 2018 West Elementary School Project.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals # 1-5]

15. Action - Consideration and possible action by the Board to select an architectural firm for architectural planning, design, site and engineering services for new facilities, additions and renovations to the educational facilities of West ISD.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1 and 5]

16. Action - Consideration and possible action by the Board to approve the proposed 2019-2020 MOU between the West Independent School District and Palladin Security.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals # 1-5]

17. Action - Consideration and possible action by the Board to approve the recommended proposal and bid for the replacing of district vehicles. Note: The Request for Proposal (RFP) method for the procurement and replacing of district vehicles was presented, discussed, and approved during the July 10, 2019 Regular Board Meeting.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #2 and 5]

18. Action - Consideration and possible action by the Board to approve the recommended proposal and bid for the West Independent School District Property and Casualty Insurance Plan.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #2 and 5]

19. Action - Consideration and possible action by the Board to approve the 2019-2020 University Interscholastic League (UIL) Grades 6-12 Course Exemption List.  Presented by Amanda Adams, Executive Director for Teaching and Learning. [District Goal #1]

20. Action - Consideration and possible action by the Board to approve the 2019-2020 Appointment of Texas Teacher Evaluation and Support System (T-TESS) Appraisers and Calendar and Texas Principal Evaluation and Support System (T-PESS) Appraisers.  Presented by Amanda Adams, Executive Director for Teaching and Learning. [District Goals #1 and 3]

21. Executive Session.  Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.129 (Consulting privately with the Board’s attorney telephonically), §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss), and §551.072 (Deliberating the purchase, exchange, lease, or value of real property).

21.A. Personnel Report.

21.B. Superintendent's Contract Recommendations.

21.C. Outside Vendors. 

21.D. Current and Possible New District Land Uses.

22. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.

22.A. Action - Consideration and possible action by the Board to approve the Personnel Report.  Presented by David Truitt, Superintendent. [District Goal #5]

22.A.I. Retirements.

22.A.II. Resignations.

22.B. Action - Consideration and possible action by the Board to approve the Superintendent's Contract Recommendations.  Presented by David Truitt, Superintendent. [District Goal #3]

22.B.I. New Hires.

23. Closing Remarks.  Presented by David Truitt, Superintendent.

23.A. District Calendar Reminders. [District Goal #4]

23.B. Team of 8 Training Date. [District Goals #1-5]

23.C. New Legislation on the Open Meetings Act and Information Requests. [District Goals # 4 and 5]

24. Adjournment.

If, during the course of the meeting, any discussion of any items on the Agenda should be held in Executive or Closed Session, the Board will convene in such Executive or Closed Session in accordance with the Texas Open Meetings Act, Texas Government Code §551.001 et seq.

District Goal Headers:

Goal #1: Educational Excellence
Goal #2: Safe and Secure Schools
Goal #3: Recruit and Retain Committed Educators
Goal #4: Community and Parent Involvement
Goal #5: Efficient and Effective Operations