November 14, 2018 at 6:30 PM - Regular Meeting

1. Call to order and verification that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Recognitions.  Presented by David, Truitt Superintendent. [District Goals #1 and 4]

4.A. Years of Service to the West ISD Board of Trustees - Larry Hykel.

5. Action - Canvass of the West ISD Trustee Election held on November 6, 2018. Presented by Dr. Larry Sparks, President. 

6. Certificates of Election. Presented by Dr. Larry Sparks, President.

7. Oath of Office for New Board of Trustees, Places 3, 4, and 5.  Presented by Dr. Larry Sparks, President, and Jana Buzbee, Public Notary. 

8. Action - Reorganization of the Board of Trustees: Consideration and possible action by the Board to approve the new Officers of the Board.  Presented by Dr. Larry Sparks, President. 

9. Audience.

10. Consent Agenda. (These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a school board member so requests, at which time the item will be removed from the Consent Agenda and will be considered in its normal sequence on the Agenda.)

10.A. Minutes of the October 10, 2018, Regular Board Meeting.

10.B. Finance & Operations. 

10.B.I. Budget vs. Actual. 

10.B.II. Check Register. 

10.B.III. Quarterly Investment Report.

10.B.IV. Budget Amendments. 

10.B.V. Donations.

10.B.VI. Student Transfer Request.

10.B.VII. Student Enrollment Report.

11. Administrative Reports. [District Goals #1 and 4]

11.A. Division Reports.

11.A.I. Accomplishments. 

11.A.II. Initiative Updates.

11.A.III. Recent Activities, Upcoming Activities, and Special Events.

11.B. Campus Reports.

11.B.I. Accomplishments.

11.B.II. Initiative Updates.

11.B.III. Recent Activities, Upcoming Activities, and Special Events.

12. Report - 2018 Performance-Based Monitoring Analysis System (PBMAS) Update.  Presented by Amanda Adams, Executive Director for Teaching and Learning, and Carla Sykora, Director for Special Education. [District Goals #1, 3, and 4]

13. Report - West Elementary School Targeted Improvement Plan Update.  Presented by David Truitt, Superintendent, Amanda Adams, Executive Director for Teaching and Learning, and Cari Detlefsen, West Elementary School Principal. [District Goals #1-5]

14. Report - District Construction and Project Planning Updates.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1, 3, and 4]

15. Action - Consideration and possible action by the Board to approve the Extraco Events Center for the West High School Class of 2019 Graduation Ceremony. The Ceremony would be held at 2:00 PM on Saturday, May 18, 2019.  Presented by David Truitt, Superintendent, and Jeremy McCaig, West High School Assistant Principal. [District Goals #1, 4, and 5]

16. Action - Consideration and possible action by the Board to approve the West ISD Sick Leave Bank Guidelines.  Presented by David Truitt, Superintendent. [District Goals #3 and 5]

17. Executive Session - Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.072 (Purchase, Exchange, Lease, or Value of Real Property), §551.129 (Consulting privately with the Board’s attorney telephonically), and §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss).

17.A. Personnel Report.

17.B. Superintendent's Contract Recommendations.

17.C. Appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

17.D. 2017-2018 and 2018-2019 West Elementary School Staffing Plans. 

17.E. Confidential student matter pursuant to Texas Government Code §551.0821 regarding possible resolution of same.

18. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.

18.A. Action - Consideration and possible action by the Board to approve the Personnel Report.  Presented by David Truitt, Superintendent. [District Goal #5]

18.A.I. Retirements.

18.A.II. Resignations.

18.B. Action - Consideration and possible action by the Board to approve the Superintendent's Contract Recommendations.  Presented by David Truitt, Superintendent. [District Goal #3]

18.B.I. New Hires.

18.B.I.a. Region 12 Consultants for Assistance with the West Elementary School Targeted Improvement Plan. 

18.B.I.b. Professional Service Provider for Assistance with the West Elementary School Targeted Improvement Plan. 

19. Closing Remarks.  Presented by David Truitt, Superintendent.

19.A. District Calendar Reminders. [District Goal #4]

19.B. TEA and UIL District Snap Shot Data - Friday, October 26, 2018. [District Goal #5]

19.C. 2019-2020 West ISD Scholastic Calendar Update. [District Goals #1, 3, 4, and 5]

19.D. Parent Request to Review Examinations. [District Goals #1, 3, and 4]

19.E. Superintendent Appraisal Process Reminder. [District Goals #1-5]

19.F. District Christmas Party News. [District Goals #3 and 5]

20. Adjournment.

If, during the course of the meeting, any discussion of any items on the agenda should be held in Executive or Closed Session, the Board will convene in such Executive or Closed Session in accordance with the Texas Open Meetings Act, Texas Government Code §551.001 et seq.

District Goals:

Goal #1: Educational Excellence
Goal #2: Safe and Secure Schools
Goal #3: Recruit and Retain Committed Educators
Goal #4: Community and Parent Involvement
Goal #5: Efficient and Effective Operations