April 11, 2018 at 6:30 PM - Regular Meeting

1. Call to order and verification that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Recognitions.

5. Audience.

6. Consent Agenda. (These action items are considered to be routine by the School Board and will be enacted by one motion.  There will be no separate discussions on items unless a school board member so requests, at which time the item will be removed from the Consent Agenda and will be considered in its normal sequence on the Agenda.)

6.A. Minutes of the March 7, 2018, Regular Board Meeting.

6.B. Finance and Operations.

6.B.I. Budget vs. Actual.

6.B.II. Check Register.

6.B.II.a. Payment to Sykora Family Ford for $50.17.

6.B.III. Budget Amendments.

6.B.IV. Donations.

6.B.V. Student Transfer Requests.

6.B.VI. Student Enrollment Report.

7. Administrative Reports. [District Goals #1 and 4]

7.A. Division Reports.

7.A.I. Accomplishments. 

7.A.II. Initiative Updates.

7.A.III. Recent Activities, Upcoming Activities, and Special Events.

7.B. Campus Reports.

7.B.I. Accomplishments.

7.B.II. Initiative Updates.

7.B.III. Recent Activities, Upcoming Activities, and Special Events.

8. Report - West High School Senior English Project Proposal, A Stinky Situation.  Presented by Lorelei Uptmore, West High School Senior. [District Goals #1 and 4]

9. Report - District Construction Updates.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1, 3, and 4]

10. Report - West ISD Strategic Planning Team (SPT) Resolution Updates.  Presented by David Truitt, Superintendent. [District Goals #1-5]

11. Report - Board Policy FNF(LOCAL) Student Drug Testing Information.  Presented by David Truitt, Superintendent. [District Goals #2 and 4]

12. Report - 2018 West ISD Bond Election Updates.  Presented by David Truitt, Superintendent. [District Goals #1-5]

13. Action - Consideration and possible action by the Board to amend and restate the Order Calling the Bond Election; dated and adopted on February 14, 2018. The Election has previously been called, and this amendment and restatement is solely limited to confirming the polling location and times
for Early Voting and location for Election Day Voting.  Presented by David Truitt, Superintendent. [District Goals #1-5]

14. Action - Consideration and possible action by the Board to approve the proposed B101-2017 Architect Agreement between the District and PBK Architects, Inc., for the West ISD 2018 West Elementary School Project.   Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals # 1-5]

15. Action - Consideration and possible action by the Board to select an engineering firm for construction materials inspections and testing, and verification testing services necessary for acceptance of the West ISD 2018 West Elementary School Project.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals # 1-5] 

16. Action - Consideration and possible action by the Board to evaluate and rank the Construction Manager-at-Risk proposers for the West ISD 2018 West Elementary School Project, and to delegate authority to the Superintendent to negotiate a contract with the first-ranked proposer; if negotiations are unsuccessful, end negotiations with the first ranked proposer and proceed with negotiations with the next proposer in the order of selection until a contract is negotiated to present to the Board of Trustees for consideration.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals # 1-5] 

17. Action - Consideration and possible action to select an engineering firm for the review and design of the West ISD Athletic Stadium Concession Stand and Restroom Project.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals # 1-5]  

18. Action - Consideration and possible approval by the Board to approve the Resolution, dated February 13, 2018, adopted by the Hill County Appraisal District (HCAD) Board of Directors recommending the renovation and expansion of the existing office of the appraisal district located at 1407 Abbott Avenue in Hillsboro, Texas. West ISD's ten (10) annual payments total $96 per year.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goal #5]

19. Action - Consideration and possible action by the Board to approve the interlocal purchasing method for Fine Arts Supplies and Equipment, Athletic Supplies and Equipment, Food Service Supplies and Equipment, Maintenance Supplies and Equipment, Custodial Supplies and Equipment, Grounds Supplies and Equipment, Science Lab Supplies and Equipment, Technology Supplies and Equipment, and District Furniture.  Presented by Charles Mikeska, Assistant Superintendent of Finance and Operations. [District Goals #1, 3, and 5]

20. Action - Consideration and possible approval by the Board of the Texas Association of School Board's (TASB) Board Policy Update 110; including BBB(LOCAL): BOARD MEMBERS - ELECTIONS. Update 110 encompasses changes in law from the 85th Legislative Session that have an immediate effect on the governance and management of the district. These areas include: Updating and reorganizing several policies addressing board member eligibility and qualifications, elections, and vacancies and removal from office.  Presented by David Truitt, Superintendent. [District Goals #1 and 5]

21. Action - Consideration and possible action by the Board to approve the 2018-2019 Out-of-District Student Transfer Requests.  Presented by David Truitt, Superintendent. [District Goals #3 and 5]

22. Executive Session - Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.129 (Consulting privately with the Board’s attorney telephonically), §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss), and §551.072 (Deliberating the purchase, exchange, lease, or value of real property).

22.A. Personnel Reports.

22.B. Superintendent's Contract Recommendations.

22.C. 2018-2019 Certified Employee Contracts (Dual, Term, and Probationary Contracts).

22.D. Potential School Sites. 

22.E. Construction Contract. 

23. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.

23.A. Action - Consideration and possible action by the Board to approve the Personnel Report.  Presented by David Truitt, Superintendent. [District Goal #5]

23.A.I. Retirements.

23.A.II. Resignations.

23.B. Action - Consideration and possible action by the Board to approve the Superintendent's Contract Recommendations.  Presented by David Truitt, Superintendent. [District Goal #3]

23.B.I. New Hires.

23.B.II. 2018-2019 Certified Employee Contracts (Dual, Term, and Probationary Contracts).

24. Closing Remarks.  Presented by David Truitt, Superintendent.

24.A. District Calendar Reminders. [District Goal #4]

24.B. Special Called Board Meeting: Thursday, April 19, 2018, at 7:00 AM. [District Goals #1, 3, and 5]

24.C. West High School Graduation. [District Goals #1 and 4]

25. Adjournment.

If, during the course of the meeting, any discussion of any items on the agenda should be held in executive or closed session, the Board will convene in such executive or closed session in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

District Goals:

Goal #1: Educational Excellence
Goal #2: Safe and Secure Schools
Goal #3: Recruit and Retain Committed Educators
Goal #4: Community and Parent Involvement
Goal #5: Efficient and Effective Operations