November 8, 2017 at 6:30 PM - Regular Meeting

1. Call to order and verification that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

2. Pledge of Allegiance.

3. Prayer.

4. Recognitions.  Presented by David, Truitt Superintendent. [District Goals #1 and 4]

4.A. Program Spotlight: Pride of West Marching Band, Area Qualifier - Elaine Enders, Shelby Kocian, and Alex Harper, Drum Majors.

5. Oath of Office for the New Board of Trustees, Positions 1 and 2.  Presented by Dr. Larry Sparks, President, and Pat Lee, Public Notary. 

6. Action - Reorganization of the Board of Trustees: Consideration and possible action by the Board to approve the new Officers of the Board.  Presented by Dr. Larry Sparks, President. 

7. Audience.

8. Consent Agenda. (These action items are considered to be routine by the School Board and will be enacted by one motion. There will be no separate discussions on items unless a school board member so requests, at which time the item will be removed from the Consent Agenda and will be considered in its normal sequence on the Agenda.)

8.A. Finance & Operations. 

8.A.I. Budget vs. Actual. 

8.A.II. Check Register. 

8.A.II.a. Payment to Sykora Family Ford for $2,975.47.

8.A.III. Quarterly Investment Report.

8.A.IV. Budget Amendments. 

8.A.V. Donations.

8.A.VI. Student Transfer Request.

8.A.VII. Student Enrollment Report.

9. Administrative Reports. [District Goals #1 and 4]

9.A. Division Reports.

9.A.I. Accomplishments. 

9.A.II. Initiative Updates.

9.A.III. Recent Activities, Upcoming Activities, and Special Events.

9.B. Campus Reports.

9.B.I. Accomplishments.

9.B.II. Initiative Updates.

9.B.III. Recent Activities, Upcoming Activities, and Special Events.

10. Public Hearing - 2016-2017 West ISD Annual Report. This report includes an overview of the Texas Academic Performance Report (TAPR), PEIMS Financial Standard Reports, District Accreditation Status, Campus Performance Objectives, Violent or Criminal Incidents Report, and Information received from the Texas Higher Education Coordinating Board (THECB) for West High School.  Presented by David Truitt, Superintendent, and Amanda Adams, Executive Director for Teaching and Learning. [District Goals #1-5]

11. Report - West ISD Strategic Planning Team (SPT) Report and Resolution.  Presented by David Truitt, Superintendent, Jason Janek, SPT Spokesperson, and Rose Kolar, SPT Spokesperson. [District Goals #1-5]

12. Report - 2016-2017 English as a Second Language (ESL) Program Evaluation Report.  Presented by Amanda Adams, Executive Director for Teaching and Learning, and Denae Buzbee, ESL Program Coordinator. [District Goals #1 and 5]

13. Report - District Construction and Project Planning Updates.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goals #1, 3, and 4]

14. Action - Consideration and possible action by the Board to approve a date for a Special Called Meeting to review, discuss, and possibly approve the West ISD Strategic Planning Team (SPT) Resolution.  Presented by David Truitt, Superintendent. [District Goals #1-5]

15. Action - Consideration and possible action by the Board to approve the Amendment to AIA Document B101-2007 with Huckabee & Associates, Inc., for the purpose of adding additional scope to the Agreement related to the West ISD Athletics Project as presented and authorize the Superintendent to execute the proposed Amendment.  Presented by Charles Mikeska, Assistant Superintendent for Finance and Operations. [District Goal #5]

16. Action - Consideration and possible action by the Board to review candidates and cast ballots for the 2018-2019 Board of Directors for the McLennan County Appraisal District. The directors will serve two-year terms beginning January 1 of each even numbered year.  Presented by David Truitt, Superintendent. [District Goal #4]

17. Executive Session - Adjourn to Executive Session pursuant to Texas Government Code §551.071 (Consulting privately with the Board’s attorney), §551.072 (Purchase, Exchange, Lease, or Value of Real Property), §551.129 (Consulting privately with the Board’s attorney telephonically), and §551.074 (Personnel, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, specifically to discuss).

17.A. Personnel Report.

17.B. Superintendent's Contract Recommendations.

17.C. Purchase, Exchange, Lease, or Value of Real Property.

17.D. Athletic Complex. 

18. Reconvene from Closed/Executive Session for possible action relative to items considered during Closed/Executive Session.

18.A. Action - Consideration and possible action by the Board to approve the Personnel Report.  Presented by David Truitt, Superintendent. [District Goal #5]

18.A.I. Retirements.

18.A.II. Resignations.

18.B. Action - Consideration and possible action by the Board to approve the Superintendent's Contract Recommendations.  Presented by David Truitt, Superintendent. [District Goal #3]

18.B.I. New Hires.

19. Closing Remarks.  Presented by David Truitt, Superintendent.

19.A. District Calendar Reminders. [District Goal #4]

19.B. TEA and UIL District Snap Shot Data - Friday, October 27, 2017. [District Goal #5]

19.C. 2018-2019 West ISD Scholastic Calendar. [Goals #1, 3, 4, and 5]

19.D. Determination of Eligibility for Historical Register via the Texas Historical Commission - 1923 and 1957 Buildings. [District Goal #4]

19.E. Superintendent Appraisal Process Reminder. [District Goals #1-5]

19.F. Team of Eight Training. [District Goals #1-5]

19.G. District Holiday Festivities. [District Goals #3 and 5]

20. Adjournment.

If, during the course of the meeting, any discussion of any items on the agenda should be held in executive or closed session, the Board will convene in such executive or closed session in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.

District Goals:

Goal #1: Educational Excellence
Goal #2: Safe and Secure Schools
Goal #3: Recruit and Retain Committed Educators
Goal #4: Community and Parent Involvement
Goal #5: Efficient and Effective Operations