October 22, 2012 at 6:30 PM - Public Hearing and Regular Meeting
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1. Call to Order
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2. Pledge of Allegiance/Invocation
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3. Open Forum
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4. Public Hearing on Avery ISD's School FIRST rating by Texas Education Agency
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5. Consideration of Consent Agenda
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5.A. Minutes of September Meeting
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5.B. Budget Report
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5.C. Investment & Cash Position Report
Description:
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6. Expenditures
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6.A. Action Sheet
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7. Administrative Reports
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7.A. Superintendent Report
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7.A.1. School FIRST rating for 2010-2011 with Financial Management Report Disclosures
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7.A.2. Highly Qualified Report
Description:
all campuses are 100% HQ for 2012-2013
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7.A.3. Enrollment
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7.A.4. Transportation Report
Description:
Activity bus is still at AR Tex. Engine is being overhauled and I have spoken with them and let them know we needed it back as soon as possible and no later than playoff time.
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7.A.5. Maintenance Report
Description:
Met with TASB adjuster and superior. They will readjust settlement as soon as I get an itemized invoice from Parson's. All 13 commodes have been replaced in the Elem/MS with commercial units, Dead trees have been removed and we will be having stumps ground this month, Actively seeking solution to odor issue in HS, Tractor bids have been received from DeKalb and Conroy for a Ford, Ag Power in Mt Pleasant for a John Deere and Queen City for a Kubota, Bids received for concrete, fencing, stump removal, HVAC, & scheduling Asphalt bids. Baseball/Softball indoor cage and suspension system has been ordered and should be installed by end of November.
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7.A.6. Convention Report
Description:
Bullying curriculum and reporting programs should be in place by the end of the semester, sketch
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7.A.7. Cafeteria Report
Description:
We have conducted two interviews to date and have one more this week to fill the vacancy. Both interviews have gone very well.
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7.A.8. Education Foundation
Description:
Foundation Innovation services (~$16,500) will be funded by a grant. The firm will walk us through the formation process of an Education Foundation for an entire calendar year. We will expect $3,000 in start up costs/fees. We will use the $5,000 donation for the start up fees and then our first deposit of $2,000. Superintendent and at least one board member will be on the board of directors for the first year during this process. This foundation will benefit Avery ISD for years to come.
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7.A.9. SECO HVAC Grant
Description:
We will be working with Matney-Frantz Engineering to write the SECO HVAC grant. The grant is for $25,000 to $100,000 and the firm requires a 15% fee of the awarded grant. Board will approve scope of work and all payments to Matney-Frantz and any other contractors as per board policy
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7.A.10. Eminent Domain
Description:
Per SB 8, if claim is not filed with the State Comptroller by Dec 2012, our eminent domain will expire Sept 2013. Completed paperwork sent to the State Comptroller and Powell & Leon
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7.A.11. Audit Update
Description:
Ms. Darrow is in the process of sending all items requested on the pre-audit list. Wilf & Henderson is very happy with Ms. Darrow's prompt response to all requests.
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7.A.12. Miscellaneous
Description:
Backpack program
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7.B. High School Principal Report
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7.B.1. Enrollment/Attendance
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7.B.2. Academics
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7.B.3. Athletics
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7.B.4. Extracurricular
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7.B.5. Upcoming Events
Description:
Red Ribbon Week
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7.C. Elementary/MS Principal Report
Description:
Brooke Jackson will be delivering the Elem/MS report.
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7.C.1. Enrollment/Attendance
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7.C.2. Academics
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7.C.3. Athletics
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7.C.4. Extracurricular
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7.C.5. Upcoming Events
Description:
Red Ribbon Week
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8. Executive Session
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8.A. Discuss Personnel
Description:
Workman's Compensation claim has been finalized and closed. Employee has been released by the Dr.
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9. New Business
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9.A. Consider/Approve Resolution to Form an Education Foundation for Avery ISD
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9.B. Consider/Approve Resolution for Eminent Domain Authority
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9.C. Consider/Approve the Purchase of a Tractor for Grounds Maintenance
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9.D. Consider/Approve Replace HVAC unit in HS Computer Lab and Install Heatpump System in Art Room
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9.E. Consider/Approve Replacement of Furnaces in Additional Classrooms
Description:
Furnace replacement in 3 classrooms (111, 106, 102) is needed. Current furnaces are so old and worn that lighting of the pilot is dangerous. We do have the option of replacing entire units, but with the pending grant replacement of those units now would not be covered.
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9.F. Consider/Approve Concrete Work for Athletic Field Renovations
Description:
Concrete and fencing bids have been collected for softball and baseball fields and we are in the process of collecting masonry bids as well as bleacher bids. Superintendent recommends approval of Mike Huddleston Concrete in the amount of $5,400. (Dugouts $936, Concession Stand walkway $960, and baseball cage $3504). Superintendent will use T&N Fence Construction for the fence surrounding the batting cage at the softball field ($4120)
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9.G. Consider/Approve Delegating Authority to the Superintendent to Approve Costs over $5,000 for the Athletic Field Renovations
Description:
This is to ensure we can stay on a timeline and beat the weather with our upcoming work. You will be able to approve the Concrete at this meeting and prior to the next meeting, we may very well need to begin work on masonry and metal in order to get the work completed prior to the winter months.
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10. Information Items
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10.A. Basketball District Passes
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10.B. Sidewalk Art, Oct 19th
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10.C. Halloween Carnival, Oct 20th
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10.D. Snapshot Date: October 26, 2012
Description:
Always Last Friday of October. Snapshot refers to all students on our campus on this date and will relate to our accountability rating for TAKS/STAAR/EOC
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10.E. Red Ribbon Week-Drug Awareness, Oct 22-26
Description:
Monday-Throwback Day
Tuesday-Bulldog Spirit Day Wednesday-Tacky Day Thursday-When I Grow Up...Day Friday-Red Day |
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10.F. Board Training-NTSBA Fall Dinner-Nov 1st at ESC 8 Conference Center @ 5:30
Description:
Thank You to all Members who have attended training this month! All members have at least 3 hours credit to date. NTSBA (Northeast Texas School Board Association) will satisfy 3 hours of Level 3 training. I need to know who is planning to attend. Dinner will begin at 5:30 and meeting at 6:00.
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10.G. Daylight Savings Time, November 4th
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10.H. November Meeting: Nov. 19, 2012 @ 6:30 pm
Description:
MS BB @ Winfield
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10.I. December Meeting: Dec. 17, 2012 @ 6:30 pm
Description:
MS BB v Winfield here
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