March 17, 2026 at 5:00 PM - Smith County Board of Education Agenda
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, March 17, 2026, at the Smith County Board of Education. Mr. McDonald provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Tommy Manning, Chairman of the Board, welcomed all visitors and called the March 17, 2026, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - February 17, 2026 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, February 17, 2026.
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III.B. Board Minutes: Minutes of the Board – February 28, 2026 (Director of Schools Applicant Interviews)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the meeting minutes of the Board - Saturday, February 28, 2026 (Director of Schools Applicant Interviews)
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III.C. Board Minutes: Minutes of the Board - March 9, 2026 (Special Called Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the meeting minutes of the Board - March 9, 2026 (Selection of Candidates for Second-Round Interviews)
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III.D. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
Smith County High School requests permission for the following:
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III.E. Forks River Elementary School Request
Agenda Item Type:
Consent Item
Discussion:
Forks River will be completing the requirements for the School Uplift Reimbursement Grant this month. Upon completion, we will be awarded $10,000. The students have voted on how they would like to spend the money. Therefore, this is to request permission to purchase and install a GAGA Ball pit and 9 Square in the Air Set in the playground area. Thank you for your consideration.
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
3. Volunteers
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V. New Business
Agenda Item Type:
Action Item
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V.A. Director of Schools Position
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Director of Schools Position
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V.B. Policy Amendment - 1.400 School Board Meetings
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to amend Policy 1.400 School Board Meetings to change the monthly meeting day from the third Tuesday of the month to the third Monday of the month and to clarify that a board member may attend a meeting electronically due to a work-related absence two times per calendar year.
This is the second and final reading of this policy amendment. |
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V.C. Grant Tenure
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The following teachers are recommended to be granted tenure upon rehire for the 2026-2027 School Year:
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V.D. Request Permission to Sell Buses on govdeals.com
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request permission to sell buses 51 and 52 on govdeals.com. These buses were purchased in 2009 and are at the end of their extended utilization. They have been removed from service.
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V.E. Request to Reschedule the May Board Meeting
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request for the May Board Meeting be rescheduled to Monday, May 11, 2026, at 5:00 p.m., in order to avoid conflicts with school graduation ceremonies.
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V.F. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the low bid of $3.34583 per gallon for 7,500 gallons of diesel fuel from Parman Energy for delivery on March 5, 2026.
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V.G. 2026 Summer School Guidelines for Grades 9-12
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the 2026 Summer School Guidelines for Grades 9-12
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V.H. Request to Approve United Data Technologies, Inc. for E-Rate Services Category I
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter seeks approval for Internet services from the winning Mini-Bid vendor for E-Rate Category 1: Broadband and permission to enter a State Master Contract Agreement with the winning vendor. Category 1 services are recurring services for Internet access and Wide Area Network access across all school sites. Services are funded by the federal E-Rate program at 80%, with the district covering the remaining 20%. The E-Rate funding percentage is calculated yearly based on National School Lunch Program (free and reduced lunch) eligibility. The winning vendor was United Data Technologies, Inc. We received a total of 4 submissions, but only 2 were properly received. The bid evaluation matrix for these services is attached. Detailed services and pricing will be obtained once approval has been granted, but UDT is the lowest-cost solution from the proposals we received.
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V.I. Request to Accept the State Master Contract Agreements for E-Rate Category 2
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter seeks permission to enter a State Master Contract Agreement with the winning vendors for E-Rate Category 2: MIBS and Category 2: Internal Connections mini-bids that will be conducted prior to the April meeting of the Board of Education. The mini-bids for these services cannot yet be conducted as we are waiting for final contract approvals by the state, but the federal deadline to apply for funding is April 1. Granting permission to accept the State Master Contract Agreements will allow us to apply for federal funding by the April 1 deadline. Category 2 Equipment is a one-time cost, and Category 2 MIBS is a yearly cost for services. Equipment and services are funded by the federal E-Rate program at 80%, with the district covering the remaining 20%. The E-Rate funding percentage is calculated yearly based on National School Lunch Program (free and reduced lunch) eligibility.
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V.J. Resolution 8
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This resolution authorizes the reallocation of funds between internal accounts to ensure the proper appropriation of resources to essential line items for the current fiscal period.
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V.K. Resolution 9
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This resolution authorizes the transfer of funds from the General-Purpose School Fund to the Central Cafeteria Fund.
Option 1 authorizes the transfer of $1,026,113.20 to cover estimated expenses through September 2026 Option 2 authorizes the transfer of $456,531 to cover estimated expenses through June 30, 2026 |
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VI. Discussion
Agenda Item Type:
Information Item
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VI.A. School Audit 2024-2025
Agenda Item Type:
Action Item
Discussion:
The Smith County School System Internal School Funds Financial Report for the 2024-2025 school year is in your packet. This discussion is to answer any questions regarding the audit findings.
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Tommy Manning, Chairman of the Board, during the meeting.
Policy 5.400, Health Examinations/Communicable Diseases Policy 5.401, Acquired Immune Deficiency Syndrome Policy 5.402, Hepatitis B Policy 5.500, Discrimination/Harassment Policy 5.501, Complaints and Grievances Policy 5.502, Complaints about School Personnel Policy 5.6001, Staff Dress Code Policy 5.6002, Employee Use of Cellular Telephones Policy 5.601, Staff Conflicts of Interest Policy 5.602, Staff Time Schedules Policy 5.603, Staff Meetings Policy 5.606, Staff Community Relations Policy 5.607, Non-School Employment Policy 5.610, Staff-Student Relations Policy 5.611, Ethics Policy 5.700, Interim Employees Policy 5.702, Student Teachers Policy 5.800, Director of Schools Policy 5.801, Recruitment and Selection Policy 6.200, Attendance Policy 6.2011, Voluntary Pre-K Attendance Policy 6.203, School Admissions Policy 6.300, Code of Conduct Policy 6.303, Interrogations and Searches Policy 6.304, Student Discrimination, Harassment, Bullying, Cyber-bullying, and Intimidation Policy 6.3041, Title IX & Sexual Harassment Policy 6.314, Corporal Punishment Policy 6.319, Alternative School Programs
Time:
(March)
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
April Board Meeting -Monday, April 20, 2026 @ SCBOE (Pending approval of New Business B)
May Board Meeting - Monday, May 11, 2026 @ SCBOE (Pending approval of New Business B & E)