February 18, 2025 at 5:00 PM - Smith County Board of Education Agenda
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, February 18, 2025, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the February 18, 2025, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - January 21, 2025 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, January 21, 2025.
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III.B. Gordonsville High School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School requests permission for the following:
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III.C. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
Smith County High School requests permission for the following:
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III.D. New Middleton Elementary School Requests
Agenda Item Type:
Consent Item
Discussion:
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III.E. Smith County Middle School Request
Agenda Item Type:
Consent Item
Discussion:
Smith County Middle School FFA requests permission to attend the State Convention in Gatlinburg on March 23-25, 2025. This will be an overnight trip.
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
2. Transfers
3. Resignations
4. Termination
5. School Volunteers
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V. New Business
Agenda Item Type:
Action Item
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V.A. Bid Approval for Mulch Vendor
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the bid from Terrascape as the vendor for mulch for the schools.
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V.B. Request to Purchase a New Serving Line at CES
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to purchase a new serving line for Carthage Elementary School utilizing the bid from Singer Hotel and Restaurant Supply out of Nashville for $62,155.09. The School Nutrition Department will be using $30,000 in grant money and the remaining money will come from the school nutrition program.
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V.C. Line-Item Amendments to FY25 141 Budget
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter is to ask for approval of the attached line item amendments for the FY25 141 General Purpose Budget in order to be in compliance with audit.
71200 Special Education $ 38,500 71300 Career & Technical Education $105,000 72130 Other Student Support $ 47,000 72310 Board of Education $ 25,000 72320 Director of Schools $ 8,000 72410 Office of Principals $ 35,000 72620 Maintenance of Plant $ 12,000 72710 Transportation $ 50,000 73400 Early Childhood Education $ 250 76100 Capital Outlay $325,000 *Mulch Grant* Total $645,750 |
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V.D. Request to Approve Central Technologies Inc. for E-Rate Services
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter is to ask for approval for 1 State Master Contract with Central Knox Inc. dba Central Technologies Inc. These contracts are mandated by the federal E-Rate program in order to receive E-Rate funding and must be approved by the Board. This contract details confirmed prices/agreement for Category 2 internal connections (equipment).
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V.E. Request to Approve the State Master Contract for E-Rate Purchases
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter seeks approval to purchase equipment and installation services from the winning mini-bid vendor for E-Rate Category 2 Internal Connections for technology. The internal connections equipment is a one-time purchase and will be funded by E-Rate at 80% for FY25. The percentage that E-Rate pays each funding year is determined yearly based on our Free and Reduced Meal numbers.
Winning Vendor for E-Rate Category 2 Funding: Central Technologies Funded by E-Rate Funded by District $241,803.00 $193,442.40 $48,360.60 Attached is the bid evaluation matrix required by the federal E-Rate program. |
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VI. Discussion
Agenda Item Type:
Information Item
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VI.A. School Audit 2023-2024
Agenda Item Type:
Action Item
Discussion:
The Smith County School System Internal School Funds Financial Report for the 2023-2024 school year is in your packet. This discussion is to answer any questions regarding the audit findings.
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VI.B. Clear Backpacks
Agenda Item Type:
Action Item
Discussion:
Discussion of requiring clear backpacks for the 2025-2026 school year
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting.
Policy 5.101, Line and Staff Relations Policy 5.102, Personnel Classification and Qualifications Policy 5.103, Job Descriptions Policy 5.104, Equal Opportunity Employment Policy 5.105, Recruitment Policy 5.108, Supervision Policy 5.109, Evaluation Policy 5.110, Compensation Guides and Contracts Policy 5.112, Extended Contracts Policy 5.113, In-Service and Professional Learning Opportunities Policy 5.114, Personnel Records Policy 5.1141, Teacher Effect Data Policy 5.115, Assignment/Transfer Policy 5.116, Staff Positions Policy 5.202, Separation Practices for Non-Certified Employees Policy 5.300, Short Term Leaves of Absence Policy 5.302, Sick Leave Policy 5.303, Personal and Professional Leave Policy 5.304, Long Term Leaves of Absence Policy 5.306, Military Leave Policy 5.307, Physical Assault Leave Policy 5.309, Legislative Leave Policy 5.310, Vacations Policy 5.600, Staff Rights and Responsibilities Policy 5.605, Staff Gifts and Solicitations Policy 5.701, Substitute Teachers Policy 5.802, Qualifications and Duties of the Director of Schools
Time:
(February)
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
March Board Retreat - Tuesday, March 18, 2025
March Board Meeting - Tuesday, March 18, 2025 @ SCBOE
April Board Meeting - Tuesday, April 15, 2025 @ SCBOE