July 16, 2024 at 5:00 PM - Smith County Board of Education Agenda
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, July 16, 2024, at the Smith County Board of Education. Mr. Scotty Lewis provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the July 16, 2024, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - June 18, 2024 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, June 18, 2024.
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III.B. Board Minutes: Minutes of the Board - July 9, 2024 (Special Called Meeting)
Agenda Item Type:
Consent Item
Discussion:
Board Minutes: Minutes of the Board - July 9, 2024 (Special Called Meeting)
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
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V. New Business
Agenda Item Type:
Action Item
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V.A. Discussion of Possible Appointment for Legal Representation for the Smith County Board of Education
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.B. Discussion and Review of Policy 6.204 Attendance of Non-Resident Students and Tuition for Non-Resident Students
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.C. Board Meeting Date Change
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to change the September Board Meeting date due to Director Smith being at the Superintendent Study Council Conference which is out of town on September 17
Original date - September 17, 2024 Options Tuesday, September 10, 2024 Thursday, September 19, 2024 |
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V.D. Bid Approvals for Janitorial Supplies
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to accept the following low bids for janitorial supplies for the 2024-2025 school year.
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V.E. Bid Approval for Gasoline and Diesel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the low bid of $13,715.00 for 4,000 gallons of diesel and 1,000 gallons of gasoline from Mixon-Nollner for delivery on June 19, 2024.
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V.F. Transportation Request to Sell Parts
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Diana Gochcoff, Transportation Supervisor, requests permission to sell older tire casings and other obsolete parts.
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V.G. Approval of School Fees
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the following student school fees for the 2024-2025 school year.
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V.H. Special Education Contract with Vanderbilt
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the following contract for Special Education services for the 2024-2025 school year:
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V.I. Tennessee School Plant Management Association Membership Dues
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the Tennessee School Plant Management Association (TSPMA) Membership Dues - $475.00.
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V.J. Construction Manager Approval
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request approval of Travis Dudney as construction manager for the Save-A-Lot Renovation project.
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V.K. Request Permission to Purchase Equipment
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Career and Technical Education Department requests permission to purchase the items listed below from Reletech, Inc. for the new Construction- Mechanical, Electrical,
and Plumbing Program for students at Gordonsville and Smith County High Schools. Funding for the purchase of the equipment will be through the Perkins Reserve Grant. Equipment List:
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V.L. Textbook Adoption
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve textbook adoption for Math through Pearson.
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V.M. Flooring for Wellness Centers
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommendation to select Play On Courts Southeast for the Flooring for the Wellness Centers. We are asking the members of the Board of Education to select the type of flooring to use in the Wellness Centers from the following options.
Option 1: The bid price for Play On Courts Southeast is $114,294 for Wood Grain Vinyl flooring for Gordonsville High School Wellness Center. The bid price for Play On Courts Southeast is $117,439 for Wood Grain Vinyl flooring for Smith County Middle School Wellness Center. Combined total Wood Grain Vinyl = $231,733. Option 2: The bid price for Play On Courts Southeast is $126,859 for 7+2 Elastiplus flooring for Gordonsville High School Wellness Center. The bid price for Play On Courts Southeast is $130,764 for 7+2 Elastiplus flooring for Smith County Middle School Wellness Center. Combined total 7+2 Elastiplus = $257,623. Option 3: The bid price for Play On Courts Southeast is $198,832 for 3rd Grade Maple flooring for Gordonsville High School Wellness Center. The bid price for Play On Courts Southeast is $204,273 for 3rd Grade Maple flooring for Smith County Middle School Wellness Center. Combined total 3rd Grade Maple = $403,105. Any combined bid of over $250,000 will have to be accompanied by a bid bond of 5% due to federal bonding compliance requirements. |
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V.N. Drywall and Drywall Work for Wellness Centers
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
We did not receive any bids for the drywall and drywall work needed at the Gordonsville High School Wellness Center and the Smith County Middle School Wellness Center. It has been difficult to find anyone even upon contacting other vendors to submit bids.
We would like to recommend our general contractor, Stockton Building Corporation, to perform the services needed: GHS Wellness Center: $17,500 SCMS Wellness Center: $26,000 These amounts will be added to the current contractual amount for Stockton Building Corporation. |
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V.O. Metals Work for Smith County Middle School Wellness Center
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommendation for Cherokee Steel for the Metals work for the Smith County Middle School Wellness Center.
The bid price for Cherokee Steel is $56,520. |
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V.P. Appointment of Board Member to County Financial Management Committee
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Appointment of Board Member to County Financial Management Committee
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V.Q. Memorandum of Understanding Between Smith County Sheriff's Department and Smith County Board of Education for School Resource Officers for the 2024-2025 School Year
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Memorandum of Understanding Between Smith County Sheriff's Department and Smith County Board of Education for School Resource Officers for the 2024-2025 School Year
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VI. Discussion
Agenda Item Type:
Information Item
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VI.A. Driveway Issues at Defeated Elementary School
Agenda Item Type:
Action Item
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VI.B. Driveway Issues at New Middleton Elementary School
Agenda Item Type:
Action Item
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VI.C. Director of Schools Evaluation
Agenda Item Type:
Action Item
Discussion:
Chairman Ricky Shoulders will provide an overview of the results of Director Barry H. Smith’s evaluation for the 2023-2024 school year.
Director of Schools Evaluation Results 2023-2024 School Year A random number was assigned to each board member for the evaluation process.
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VII. Annual Policy Review (July)
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting. Policy 1.101, Role of the Board of Education |
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VIII. Executive Session
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
August Board Meeting - Tuesday, August 20, 2024 @ SCBOE