December 12, 2023 at 5:00 PM - Smith County Board of Education Agenda
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, December 12, 2023, at the Smith County Board of Education. Mr. XXX provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the December 12, 2023, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - November 14, 2023 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, November 14, 2023.
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III.B. Gordonsville High School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School requests permission for qualifying band members to attend the Tennessee Mid-State Honor Band on January, 18-20, 2024, in Murfreesboro. This will be an overnight trip.
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III.C. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
Summary—Smith County High School requests permission for the following:
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III.D. School Support Organizations - SCHS
Agenda Item Type:
Consent Item
Discussion:
This letter is to ask the Board to approve SCHS Girls Soccer Booster Club, SCHS Boys Soccer Booster Club and SCHS Basketball Boosters as Board-Approved School Support Organizations. They have submitted all the required paperwork to me to remain a Board-Approved School Support Organization and to continue fundraising in our district.
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
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V. New Business
Agenda Item Type:
Action Item
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V.A. TSBA Policy Recommendations
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Summary — Request to adopt the following TSBA model policies to ensure compliance with state and federal laws, rules, and regulations due to changes made by the Tennessee General Assembly and the State Board of Education.
As part of your policy subscription, the TSBA Policy Department monitors statutory and regulatory changes to ensure that our model policies comply with state and federal laws, rules, and regulations. Due to changes made by the Tennessee General Assembly and the State Board of Education, TSBA has updated the model policies outlined in this memo. Below are the recommended revisions. Policy 1.105 - School Board Legislative Involvement We have updated our model policy to reflect a change in the title of the individual charged with keeping the Board informed of legislative changes. The title was previously "legislative representative". For clarity, TSBA has revised this to "legislative liaison", and we have updated the model policy accordingly. 1.701 - School District Planning As part of the legislation enacting the state's new funding formula, districts are required to submit TISA accountability reports. We recommend placing language about this requirement in policy to clarify that the Board approves these reports. Model policy 1.701 has been updated to reflect that these reports should align with the Board's district improvement plan. Policy 2.400 - Revenues Based on updated guidance from the Comptroller's office, we have added a provision on collection of funds through online payment. Boards are not required to utilize this method of collecting funds. If your Board chooses to do so, however, the Comptroller recommends including specific provisions in board policy. Policy 2.601 - Fundraising Activities Additional information on recordkeeping and tracking fundraisers has been added to this policy based on updated guidance from the Comptroller's office. Policy 2.8051 - Debit Cards, Credit Cards, & Credit Lines We have updated this policy with additional provisions on the authorized use of debit cards, credit cards, and credit lines. This aligns with best practices outlined in guidance from the Comptroller's office. Policy 2.805 - Purchasing A recommendation to adopt TSBA Model Policy for Purchasing due to new Policy 2.8051 Debit Cards, Credit Cards, & Credit Lines. Policy 4.603 - Promotion and Retention A recent change to state law created another pathway for third grade students to be promoted to fourth grade. If a student scores within the fiftieth percentile on the most recently administered state-provided benchmark assessment, the student may be promoted to fourth grade so long as they also receive tutoring services for that year. This statutory change also requires the State Board of Education to develop rules on an appeals process. We are waiting for further information on this aspect and may update the policy further pending State Board action. This is the second and final reading for these policies. See the Proposed and Current Policies. |
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V.B. Bid Approval for Greenhouse
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the bid of $71,845.47 from Atlas Greenhouse for the construction, including materials and labor, for the greenhouse at Smith County Middle School
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V.C. Selection of Legislative Liaison
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
To comply with School Board Legislative Involvement Policy 1.105, "the Board shall annually select one (1) of its members to serve as its legislative liaison".
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V.D. Approval of Architectural Services for Renovation of former Save-A-Lot Building
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
After review of qualifications submitted, board approval is requested for contract award to McCarty/Holsaple/McCarty Architects and Interior Designers for negotiation of architectural services for renovation of the former Save-A-Lot building to CTE Learning Center.
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V.E. Permission to give the Smith County Fine Arts Center/Theatre $5,000
Agenda Item Type:
Action Item
Discussion:
Permission to give the Smith County Fine Arts Center/Theatre $5,000 as a community outreach because many students from Smith County participate in these programs.
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V.F. Bid approval for Crisis Alert Alarm System
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the vendor Centegix for the Crisis Alert Alarm System for a 3 year contract.
3 year contract Centigex $332,000 COPS grant award $237,862 Cost to GP $94,138 |
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V.G. Bid Approval for Gasoline
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the lowest bid of $2.4410 per gallon from Kimbro Oil for 1,500 gallons of regular 87 unleaded gasoline fuel without ethanol for delivery on December 8, 2023.
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VI. Discussion
Agenda Item Type:
Information Item
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting.
December Policy 4.101, Instructional Standards Policy 4.502, Parent and Family Engagement Policy 4.603, Promotion and Retention Policy 4.605, Graduation Requirements Policy 4.606, Graduation Activities Policy 4.608, Transcript Alterations Policy 4.700, Testing Program Policy 4.804, Religious Content of Courses
Time:
(*Month*)
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VIII. Executive Session
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
January Board Meeting - Tuesday, January 16, 2024 @ SCBOE
February Board Meeting - Tuesday, February 20, 2024 @ SCBOE
Annual Board Retreat - Tuesday, March 19, 2024 @ SCBOE
March Board Meeting - Tuesday, March 19, 2024 @ SCBOE