December 10, 2018 at 7:00 PM - Board of Education Regular Meeting
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I. Call to order and roll call
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II. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Minutes of the November 12, 2018 regular meeting
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II.B. Approval of encumbrances, claims, transfers and change orders in the general fund, building fund, child nutrition fund and activity funds, including the following:
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II.B.1. 2018-2019 general fund purchase orders #280-293
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II.B.2. 2018-2019 general fund change orders as of 12-7-18 (#138, 267)
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II.B.3. 2018-2019 general fund payroll change orders as of 12-10-18
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II.B.4. 2018-2019 building fund purchase orders #35-36
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II.B.5. 2018-2019 building fund change orders as of 12-7-18 (#18, 26)
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II.B.6. Child nutrition fund report
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II.B.7. 2018-2019 child nutrition fund purchase orders #30-35
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II.B.8. 2018-2019 child nutrition fund change orders as of 12-7-18 (#20)
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II.B.9. 2018-2019 child nutrition fund payroll change orders as of 12-10-18
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II.C. Activity fund report
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II.D. Treasurer's report
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III. Reports/Announcements/Meetings
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III.A. Superintendent's Report
Discussion:
Mr. Chapman began the superintendent's report with membership. Current enrollment is 1,224 students. He is concerned about the number of students the district is losing from the time they are ninth graders to seniors. Mr. Chapman and Mr. Karpe have discussed this matter and are trying to find ways to keep students in school. The Alternative Education program is doing well and helping more students graduate. Classes will dismiss at 2:30 on December 19th to accommodate the semester test schedule. Mr. Chapman offered congratulations to Steve Pracht. He was the only person who filed for the Board of Education position that was up for election. Mr. Chapman reported the new phone system has been installed but is not currently operating because Windstream has not yet released the four main phone numbers for the district. Paving of the parking lots on the south end of campus is scheduled to begin Wednesday. Mr. Chapman reviewed the transportation report and utilities summary with board members. He also shared that with the new test exemption policy there will be a small percentage of students who will not have to attend school on the days of semester tests. If students are not exempt, they must attend school until their last test of the day.
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III.B. Principals' Reports
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III.B.1. Elementary
Discussion:
Mrs. Boeckman shared a few items from her December newsletter. The shoes she reported about last month will be delivered Friday. Every child in the elementary will receive a pair and if there have been new students move in they will be put on a second order. The elementary music program will put on a Christmas concert December 13th. Two new carts of Chromebooks (27 on each cart) are now being utilized in the elementary in third and fifth grade. Many people in the community have contacted the elementary about students/families that might need help to have a good Christmas. The 2nd and 4th grade elementary PE classes will provide a demonstration at the basketball game on January 8th. Elementary students have participated in food drive and donated 2,400 cans of food. Mr. Boeckman and several elementary teachers went to Comanche Schools to observe their use of technology in their elementary school. Every student was engaged and teachers were collaborating. She felt theirs is a system to model after.
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III.B.2. Middle School
Discussion:
Mr. Ferguson was attending a basketball game. Mr. Karpe read the names of the middle school students of the month. Middle school students donated 500 items for the food drive. The academic team has done very well and the basketball teams are off to a good start.
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III.B.3. High School
Discussion:
Mr. Karpe read the names of the students of the month. He shared that he definitely felt the district was going right direction with one-to-one technology. Vocal students gave their concert yesterday and did a good job. The band concert will be tomorrow night at 6 p.m.
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IV. Items to be considered by the Lindsay Board of Education
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IV.A. Vote to approve, reject or modify fundraising requests.
Discussion:
No fund raising request had been turned in, so no action was necessary on this agenda item.
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IV.B. Presentation on the use of technology by Ben Parker of the Oklahoma Public School Resource Center.
Discussion:
Mr. Parker did not attend the meeting. No presentation was given.
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IV.C. Presentation of audit report for the 2017-2018 fiscal year given by a representative from Sanders, Bledsoe, and Hewitt.
Discussion:
Jeff Hewitt from Sanders, Bledsoe, and Hewitt was at the board meeting and gave the audit report for the 2017-18 fiscal year.
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IV.D. Discussion concerning appointment of an individual to vacant school board seat number 3.
Discussion:
Mr. Chapman told board members he thought it would be good to share names of individuals they would like to consider for the board position and come up with the top three people they would recommend. Candidates could be interviewed at a special board meeting. Mr. Greteman had visited with Mr. Chapman and mentioned Larry Winn as a prospective board member. (He has previously been a member of the Board of Education.) Gena Fletcher mentioned Brandon Fentem, J.D. Scruggs, Jason Brown, Brance Spradlin, and Kevin Rolen as possibilities. Steve Pracht will contact Mitch Lindsey to see if he has any names to suggest. After talking to Mitch, Steve will contact other board members to discuss what individual to approach first.
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IV.E. Vote to convene in executive session for the purpose of evaluating the superintendent as provided in Title 70 O.S. 5-118 and Title 20 O.S. Section 307 B (1) of the Open Meeting Law.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.F. Acknowledge board's return to open session.
Discussion:
Board president Steve Pracht acknowledged the board's return to open session.
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IV.G. Executive session minutes compliance statement.
Discussion:
Clerk Gena Fletcher gave the executive session minutes compliance statement, saying that the board met in executive session for reasons listed on the agenda and that no vote was taken during the executive session.
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IV.H. Board to take action on the employment of Stephen H. McDonald & Associates, Inc. as financial consultant to the school district.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.I. Board to consider and take action on two separate resolutions authorizing the calling and holding of a special election to be held in this school district to authorize the issuance of general obligation bonds.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
J. C. Leonard from Stephen H. McDonald & Associates, Inc. was at the board meeting to discuss the proposed bond issue. He explained to board members that the proposed combined purpose bond issue of $1,580,000 will not cause any increase in taxes. The current valuation of the district is $95,000,000, which allows for more bonding capacity. There is current debt that will be retired and this helps make it possible to issue bonds without a tax increase. The bond issue will be voted on on February 12, 2019. The proposal will include $540,000 transportation (buses), $960,000 for technology and infrastructure to support the technology, and $80,000 for school owned vehicles (ag pickup and a drivers education car).
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IV.J. Vote to approve or reject personnel items as follows:
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.J.1. Take action on any resignations/retirements received to date.
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V. New business
Discussion:
There was no new business.
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VI. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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