February 10, 2020 at 7:00 PM - Board of Education Regular Meeting
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I. Call to order and roll call
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II. Consent Agenda (The board will vote to accept, reject or modify the items in one motion. If a member wishes, items may be considered on an individual basis.)
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Minutes of the January 13, 2020 regular meeting
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II.B. Approval of encumbrances, claims, transfers and change orders in the general fund, building fund, child nutrition fund and activity funds, including the following:
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II.B.1. 2019-2020 general fund purchase orders #339-368, totaling $ 8,168.09
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II.B.2. 2019-2020 general fund change order as of 2-7-2020 (#64, 245), totaling ($ 327.12)
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II.B.3. 2019-2020 general fund payroll change orders as of 1-14-2020, 1-15-2020, and 2-10-2020, totaling $ 30,782.19
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II.B.4. 2019-2020 building fund purchase order #31, totaling $ 478.80
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II.B.5. 2019-2020 building fund change order as of 2-7-2020 (#7), totaling ($5,000.00)
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II.B.6. Child nutrition fund report
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II.B.7. 2019-2020 child nutrition fund purchase orders #38-39, totaling $ 210.00
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II.B.8. 2019-2020 child nutrition fund payroll change orders as of 2-10-2020, totaling $1,208.64
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II.B.9. 2019-2020 building bond fund #31 change order listing as of 2-7-2020 (#23), totaling $ 650.00
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II.C. Activity fund report
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II.D. Treasurer's report
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III. Reports/Announcements/Meetings
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III.A. Superintendent's Report
Discussion:
The membership report showed enrollment is down six students from last month and there are currently three less students than the end of last school year. The ag booster club is hosting jackpot shows and they have been very successful. There have been as many as 400 animals per show. This booster club has been instrumental in making improvements to the ag barn and they hope to be able to host the county show in the future. The transportation report showed repair costs decreased this month. The district is scheduled to purchase two new buses next year and that should help reduce repair costs also. The utilities summary was reviewed.
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III.B. Principals' Reports
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III.B.1. Elementary
Discussion:
Mrs. Boeckman reported they are busy in the elementary with parent-teacher conferences right now. These are very important because teachers are beginning to make recommendations for students for next year. Elementary students are busy performing in various activities - some students showed their basketball skills at a high school basketball game and fifth grade vocal students will be performing in a concert next week, as well as kindergarten through fourth grade music students doing a performance before spring break. Fifth grade students will be hosting their wax museum on March 13th. Fifth graders also recently completed the DARE program.
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III.B.2. Middle School
Discussion:
Mr. Ferguson shared the names of the students of the month. Middle school will also be busy with parent-teacher conferences this week. A Valentine dance will be held on Thursday. Teachers have begun preparation for state testing. Fifth and sixth grade academic team members will attend a meet at Cameron. Basketball teams will be traveling to Comanche for district play and Lindsay will host games the following week.
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III.B.3. High School
Discussion:
Mr. Karpe read the names of the high school students of the month. Sophomore and senior students participated in a needs assessment. Mr. Karpe shared that the district has been named as a certified healthy school. He also reported Keeton Kelly placed first in a national JOM contest and will have his art displayed at the Oklahoma City airport and that Deron Parker has served as a page at the capitol.
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IV. Items to be considered by the Lindsay Board of Education
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IV.A. Discussion and possible action on fundraising requests
Discussion:
No fund raising requests had been submitted. No action was required on this agenda item.
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IV.B. Discussion and possible action on current attendance policy
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman shared that he doesn't like changing policies during the school year if it can be avoided. The State Department of Education is allowing schools to count students not absent if they do extra assignments or if they contact their school through a virtual means. He feels there is a need for the change in the current attendance policy.
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IV.C. Discussion and possible action on revised school calendar for the 2020-2021 school year
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
After the last board meeting where the school calendar was approved for 2020-2021, teachers requested the first parent/teacher conferences of the year be set a little later in order to give teachers more time to evaluate students.
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IV.D. Discussion and possible action to amend Section 107 of Board Policy concerning patrons addressing the Board of Education
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.E. Discussion and possible action on an agreement with Joe D. Hall to serve as construction manager on electrical upgrades
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Chapman had contacted Joe D. Hall about the possibility of providing construction management services on the upcoming work to be done on electrical upgrades to the district (for technology). Mr. Chapman felt the district would receive better/more bids if Mr. Hall's company was involved. If the agreement is approved, bids will be taken on the work to be done and will be opened on February 26, 2020.
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IV.F. Discussion and possible action to declare the following items as surplus and authorize the superintendent to dispose of in a manner that is in the best interest of the district: sixteen (16) sheep pens and eighty-two (82) iPads
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.G. Vote to convene in executive session for the purpose of discussing evaluation and employment of any and all certified teachers (see attached list) as provided in Title 70 O.S. 5-118 and Title 20 O.S. Section 307 B (1) of the Open Meeting Law
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.H. Acknowledge board's return to open session
Discussion:
President Mitch Lindsey acknowledged the board's return to open session at 8:43 p.m.
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IV.I. Executive session minutes compliance statement
Discussion:
Board clerk Clint Simonton gave the executive session minutes compliance statement, saying that the board met in executive session for the purpose stated on the agenda and that no vote was taken during the executive session.
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IV.J. Vote to approve or reject personnel items as follows:
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.J.1. Take action on any resignations/retirements received to date
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IV.J.2. Employment:
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IV.J.2.1. High school principal
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IV.J.2.2. Middle school principal
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IV.J.2.3. Elementary school principal
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IV.J.2.4. Assistant elementary school principal
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IV.J.2.5. Cafeteria worker
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V. New business
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Baseball coach Dan Edwards submitted a list of surplus baseball items to the superintendent's office this morning. Mr. Chapman recommended declaring the equipment as surplus.
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VI. Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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