August 27, 2024 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING
| Regular Board | |
| Attendance Taken on 8/27/2024 at 5:29 PM | |
| Crystal Hirschy | Absent |
| Pam Botta | Present |
| Cindy Luttrell | Present |
| Josh Quillen | Absent |
| Dr. Craig Shepherd | Present |
| Present: 3, Absent: 2 | |
| Minutes | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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I. Call to Order
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II. Pledge to the Flag
Discussion:
Pledge of Allegiance was led by
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III. Recognition of Visitors
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IV. Special Recognition
Comments:
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V. Public Comment Period
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VI. School Report
Discussion:
School Report
Highland Elementary School
Comments:
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VII. Conflict of Interest Statement
Discussion:
Chair to Board Members:
Chair to Board Members:
Chair to Board Secretary:
Comments:
Chair to Board Members:
Chair to Board Members:
Chair to Board Secretary:
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VIII. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IX.A. Consideration of Approving Minutes of July 2024, Board Meeting
Speaker(s):
Steve Starnes
Discussion:
A copy is on file in the Director of Schools' office.
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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IX.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Discussion:
Board approval was unanimous for acceptance of the changes in personnel since the XXX report. A copy of the report is attached to the minutes.
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the July report to the Board.
Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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IX.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Discussion:
Copies of these policies are attached to the minutes. Board approval was unanimous on 2nd reading for the following policies:
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _XX/XX/XXX________________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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IX.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)
Speaker(s):
Steve Starnes, Ellen Lipe, Richard Tipton, Dr. Jason Horne, Melissa Batson, and Jeff Townsley
Discussion:
Board approval was unanimous on 1st reading for the following policies:
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: During routine review, it was determined that no changes were required in the attached policies. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: 2nd reading at XXX Board meeting |
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IX.E. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Discussion:
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events.
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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IX.F. Consideration of Approving Disposal of Surplus under $500.00
Speaker(s):
Steve Starnes
Discussion:
GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. The Board unanimously approved the disposal of the surplus.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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IX.G. Consideration of Approving Disposal of Surplus
Speaker(s):
Steve Starnes
Discussion:
GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. The Board unanimously approved the disposal of the surplus.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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X. Action Items
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X.A. Consideration of Accepting June 2024 Preliminary Financial Statement
Speaker(s):
Ellen Lipe, CPA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chief Financial Officer Ellen Lipe presented the Preliminary June financial statements to the Board for acceptance. Lipe stated that local revenue collected year-to-date through June is $38,011,754.24, which is 97.6% of the total budgeted projection. The amount collected year-to-date is $ more than during the same time period last year. This reflects an actual percentage change of % compared to last year. The district has 590 tuition students as of June 30, 2024. The Preliminary General-Purpose Financial Report showed that encumbrances comprise $ year-to-date. The Federal Projects Financial Reports reflected $4,253,807.66 in revenue and $4,253,807.66 in expenditures year-to-date. Federal Projects are reimbursed based, meaning funds have to be expended before requesting reimbursement. Copies of the financial statements are on file in the Chief Financial Officer’s office.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: A preliminary year-end financial statement is presented to the Board of Education each year. Summary of Major Elements: Attached is the following June 2024 Preliminary Financial Statement:
Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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X.B. Consideration of Accepting July 2024 Financial Statements
Speaker(s):
Ellen Lipe, CPA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chief Financial Officer Ellen Lipe presented the July financial statements to the Board for acceptance. Lipe stated that local revenue collected year-to-date through July is $510,827, which is 5.6% of the total budgeted projection. The amount collected year-to-date is $33,906 more than during the same time period last year. This reflects an actual percentage change of 7.03% compared to last year. The district has 581 tuition students as of August 26, 2024. The General-Purpose Financial Report showed that encumbrances comprise $1,531,294 year-to-date. The Federal Projects Financial Reports reflected $0.00 in revenue and $41,762.78 in expenditures year-to-date. Federal Projects are reimbursed based, meaning funds have to be expended before requesting reimbursement. Copies of the financial statements are on file in the Chief Financial Officer’s office.
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following July 2024 financial statements: · Local Revenue Tracking Report · General Purpose/Federal/GTC Statements of Expenditures & Encumbrances Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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X.C. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Revisions are recommended to the following policies on 1st reading:
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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X.D. Consideration of Approving Board Policy Revisions - 1st & Final Reading
Speaker(s):
Steve Starnes, Dr. Jason Horne, Richard Tipton, Ellen Lipe, Melissa Batson, and Jeff Townsley
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None |
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X.E. Consideration of Approving Participation in Public Entity Partners Grant Program: Safety Partners
Speaker(s):
Dr. Jason Horne
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __Required by PEP to finalize grant reimbursement process________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Because the district is a member of the Public Entity Partners (PEP), there are various opportunities to participate in grant programs and other incentives. Summary of Major Elements: Permission is being requested to participate in the PEP Safety Partners Grant Program. Funds have been awarded after a grant was written and submitted to purchase slip resistant shoes for employees working throughout the district in School Nutrition and Custodial roles. The grant will provide up to $2,000 in matching funds for this purpose. This is an effort to reduce/avoid slips, trips, and falls among employees working in school cafeterias. Director of Schools' Recommendation: Approval Impact on Resources: District fund and PEP grant funds will be combined. Timetable for Further Review/Action: None |
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X.F. Consideration of Approving Purchase of 14 Boxlights Interactive Panels
Speaker(s):
Chuck Broyles
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
GCS has been replacing traditional projectors and whiteboards as needed and as funded with "Interactive Panels". You may have heard terms like SmartBoards/Promethean/BoxLights. These are large format touch screen display units that essentially become the focal point in most learning environments. Projectors have for the most part become yesteryear technology. Lifespans on panel technology far exceed expected use of a projector, student eye strain is reduced, and portability plays a key role. Ceiling mounted projectors cannot be easily moved to accommodate changing classroom environments. District wide we are moving closer and closer to equipping every classroom with touch panel displays. This proposal of 14 additional 75" Boxlight touch panels on mobile carts will get us closer to our end goal.
Individual Boxlight Mimio Pro 75" - $2,900.00 each Individual mobile stand - $549.00 each 14 Mimio Pro 75" Panels (delivery and installation) on mobile carts - $53,886.00 ESSER3 funding of $50,460.11 can be allocated. Accepting this additional ESSER funding will require use of an additional Data Collection Tool that must be completed by May 2025. We propose 2 - $1,500 stipends be awarded to those 2 individuals who will be required to complete the new Data Collection Tools for a total of $3,000. Panels $53,886.00 + Stipends $3,000 = $56,886.00 ESSER3 Funding $50,460.11 Remaining balance of $6,425.89 to be paid from District Technology Equipment budget The vendor has confirmed that we can have delivery of equipment by 9/30/24. Panel Dispersment: East View Elementary - 2 Hal Henard Elementary - 2 Tusculum View Elementary - 2 Highland Elementary - 1 Greeneville Middle School - 3 Greeneville High School - 4
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: GCS has been replacing traditional projectors and whiteboards as needed and as funded with "Interactive Panels". You may have heard terms like SmartBoards/Promethean/BoxLights. These are large format touch screen display units that essentially become the focal point in most learning environments. Projectors have for the most part become yesteryear technology. Lifespans on panel technology far exceed expected use of a projector, student eye strain is reduced, and portability plays a key role. Ceiling mounted projectors cannot be easily moved to accommodate changing classroom environments. District wide we are moving closer and closer to equipping every classroom with touch panel displays. This proposal of 14 additional 75" Boxlight touch panels on mobile carts will get us closer to our end goal. Summary of Major Elements: Individual Boxlight Mimio Pro 75" - $2,900.00 each Individual mobile stand - $549.00 each ESSER3 funding of $50,460.11 can be allocated. Accepting this additional ESSER funding will require use of an additional Data Collection Tool that must be completed by May 2025. We propose 2 - $1,500 stipends be awarded to those 2 individuals who will be required to complete the new Data Collection Tools for a total of $3,000. Panels $53,886.00 + Stipends $3,000 = $56,886.00 ESSER3 Funding $50,460.11
Remaining balance of $6,425.89 to be paid from District Technology Equipment budget The vendor has confirmed that we can have delivery of equipment by 9/30/24. Panel Dispersment: East View Elementary - 2 Hal Henard Elementary - 2 Tusculum View Elementary - 2 Highland Elementary - 1 Greeneville Middle School - 3 Greeneville High School - 4 Director of Schools' Recommendation: Approval Impact on Resources: Combination of ESSER 3 Funds and Local Technology Budget. Timetable for Further Review/Action: None |
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XI. Director's Report
Attachments:
()
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XII. Legislative Update
Speaker(s):
Pam Botta
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XIII. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The meeting was adjourned at approximately X p.m.
Respectfully submitted, _________________________________ Cindy Luttrell, Chair _________________________________ Steve Starnes, Director of Schools |
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