March 28, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING
| Regular Board | |
| Attendance Taken on 3/28/2023 at 4:59 PM | |
| Crystal Hirschy | Absent |
| Pam Botta | Present |
| Cindy Luttrell | Present |
| Josh Quillen | Present |
| Dr. Craig Shepherd | Present |
| Present: 4, Absent: 1 | |
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Comments:
+Asher Rogers
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| Regular Board | |
| Attendance Taken on 3/28/2023 at 5:02 PM | |
| Crystal Hirschy | Present |
| Pam Botta | Present |
| Cindy Luttrell | Present |
| Josh Quillen | Present |
| Dr. Craig Shepherd | Present |
| Present: 5, Absent: 0 | |
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Comments:
+Asher Rogers
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| Minutes | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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I. Call to Order
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II. Recognition of Visitors
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III. Special Recognition / Presentations
Discussion:
Comments:
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IV. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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V. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Consideration of Approving Minutes of February 28, 2023, Board Meeting
Speaker(s):
Steve Starnes
Discussion:
Minutes of the Febuary 28, 2023, Board meeting were unanimously approved as presented. A copy is on file in the Director of Schools' office.
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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V.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Discussion:
Board approval was unanimous for acceptance of the changes in personnel since the February report. A copy of the report is attached to the minutes.
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the February report to the Board.
Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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V.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Discussion:
Copies of these policies are attached to the minutes. Board approval was unanimous on 2nd reading for the following policies:
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _02/28/23______________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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V.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)
Speaker(s):
Steve Starnes, Ellen Lipe, Dr. Suzanne Bryant, Beverly Miller, Melissa Batson, and Jeff Townsley
Discussion:
Board approval was unanimous on 1st reading for the following policies:
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: During routine review, it was determined that no changes were required in the attached policies. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: 2nd reading at XXX Board meeting |
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V.E. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Discussion:
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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V.F. Consideration of Approving Disposal of Surplus (IT, Nutrition, Less than $500)
Speaker(s):
Steve Starnes
Discussion:
GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. The Board unanimously approved the disposal of the surplus.
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: The attached request details the items for disposal. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VI. Action Items
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VI.A. Consideration of Accepting February Financial Statements
Speaker(s):
Ellen Lipe, CPA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chief Financial Officer Ellen Lipe presented the financial statements to the Board for acceptance. Lipe stated that local revenue collected year-to-date through February 2023 is $6,642,689, which is 80.1% of the total budgeted projection. The amount collected year-to-date is $52,846 more than during the same time period last year. This reflects an actual percentage change of 0.80% compared to last year. The district has 597 tuition students as of March 30, 2023. The Federal General-Purpose Financial Report showed that encumbrances comprise $343,572 year-to-date. Copies of the financial statements are on file in the Chief Financial Officer’s office.
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following financial statements: · Local Revenue Tracking Report · General Purpose/Federal Statements of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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VI.B. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Revisions are recommended to the following policies on 1st reading:
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VI.C. Consideration of Amending the Date of 2022-23 GHS Graduation
Speaker(s):
Steve Starnes
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Add Botta / Quillen conflict of interest statement but still voting. 1.106 (ask Quillen to send statement)
Hirschy: No matter what the outcome. Shift by one day will not change the celebration.60 days to graduation. Motion to... Rogers: Invitions, trip changes (senior trips); number of sports is important. Shepherd: Graduation has been moved before. His regret is that it has not been addressed sooner. (Conflict) Botta: Situation since 2015. Shame two groups have to be pitted against one another. Conflict) Quillen: Luttrell: Didn't like the timing of the request. Would like to make sure it is corrected in the future. Starnes: 02.2021 calendar was approved. Starnes doesn't recommend approval.
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: A concern was expressed that a conflict existed between the date of the 2023 GHS Graduation Ceremonies and the 2023 TSSAA Spring Fling State Championships (Baseball, Soccer, Softball, Tennis, and Track and Field) on May 26, 2023. Typically, the state championships have occurred on the 4th Friday in May dating back to at least 2015 with the tournaments beginning on Tuesday of that week. Previously, the Girls Softball team, the Baseball team, and the Soccer team State Championship games/matches have conflicted with the regularly scheduled graduation ceremonies and the students were not able to participate. In two instances, a special ceremony was held for the students who missed the regularly scheduled graduation ceremonies and in the other instance, the Soccer team won the State Championship and came into the regularly scheduled graduation ceremony late, still wearing their uniforms and carrying the State Championship trophy fresh from winning earlier that day, and were able to participate. Summary of Major Elements: A conflict exists between selected 2023 spring sports state championships and the 2023 GHS Graduation Ceremonies on May 26, 2023. In an effort to give all students the opportunity to potentially participate in their respective state championships and participate in the regularly scheduled 2023 Graduation Ceremony, a request has been made to move the 2023 Graduation Ceremony from May 26, 2023, at 7:00 pm to May 27, 2023, at 10:00 am. Director of Schools' Recommendation: Not to Approve Impact on Resources: None Timetable for Further Review/Action: None |
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VII. Director's Report
Discussion:
Respectfully submitted by Steve Starnes
Attachments:
()
Rationale:
See attachment.
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VIII. Adjournment
Discussion:
Shepherd thanked S
The meeting was adjourned at approximately X p.m. Respectfully submitted, ??????? _________________________________ Cindy Luttrell, Chair _________________________________ Steve Starnes, Director of Schools |
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