July 13, 2026 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
Discussion:
Col Paul Koecher introduced Col Brandon Vigneron, his replacement as Associate School Board Member. The formal Change of Command is scheduled for tomorrow.
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4. Review of Board Working Agreements:
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5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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6. Approval of Agenda:
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7. Public Hearing on Proposed 2026-27 School District Budget
Discussion:
Public Hearing on Proposed 2026-27 School District Budget.
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8. Consent Agenda Items:
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8.A. Approval of Regular Meeting Minutes of June 22, 2026.
Discussion:
Approved Regular Board Meeting Minutes of June 22, 2026.
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8.B. Approve Personnel Action
Discussion:
Approved Personnel Action for July 13, 2026. (Attachments)
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8.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
Discussion:
Approved Accounts Payable Report and June Payroll Reports. (Attachments)
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8.D. Approve Payment for Additional Contract Days for Superintendent for the 2025-26 School Year.
Discussion:
Approved payment for additional 10.9 contract days for the superintendent for the 2025-26 school year.
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8.E. Approve Declaring Technology Items as Surplus (surplus for sale or discard).
Discussion:
Approved declaring technology items as surplus (surplus for sale or discard).
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8.F. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts disclosed as defined in SDCL 3-23.
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9. Items Removed From Consent Agenda
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10. Elementary and Secondary Curriculum and Instruction Items:
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11. Superintendent Items:
Discussion:
Superintendent Items:
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11.A. Approve confirmation of Col Brandon Vigneron and CMSgt Thomas Podgorski as Associate School Board Members representing Ellsworth Air Force Base as per School Board Policy BL.
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11.B. Douglas Middle School Addition Update - Change Order Process.
Discussion:
Superintendent Kevin Case updated the board members on progress being made with the Douglas Middle School Addition, as well as any change orders approved to date, clarified his role / board's role in that process, and gave awareness of how this impacts the GMP (Guaranteed Maximum Pricing). The budgeted amount for contingency at DMS is 3% of the base project (without alternates 1-3) is $208,732. He will approve change orders up to that amount and keep the board members informed.
Superintendent Kevin Case shared an initial plan for student pick up/drop off at the middle school during the construction. The primary concern is safety and will utilize fencing and construction barriers to restrict pulling off and marking safe walkways. The new bus loop and additional parking lot on the east side of Tower Road are scheduled for completion before school starts. |
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12. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
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12.A. LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education, after duly considering the FY26 expenditure needs, hereby approves and authorizes the transfer of FY26 contingency funds to the appropriate expenditure accounts within and between the General Fund and Special Education Funds for payment of instructional materials, equipment and costs not to exceed $502,652.
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12.B. Approve Supplemental Budget as presented.
Discussion:
LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education, after duly considering the FY26 expenditure needs, hereby approves and authorizes the transfer of FY26 contingency funds to the appropriate expenditure accounts within and between the General Fund and Special Education Funds for payment of instructional materials, equipment and costs not to exceed $502,652.
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13. Operational Support Services Items:
Discussion:
Operational Support Services Items:
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13.A. Hear Informational Reading of the following new or revised Board Policies:
New Board Policy HJ(N) - Housing of Negotiable Items
Revised Board Policy Regulation GBM-R(N) - Staff Grievances Procedures Revised Board Policy Regulation KL-R(N) - Complaint Procedure Revised Board Policy Exhibit KL-E(1) (N) - Complaint Report Form Revised Board Policy GCI(N) - Professional Staff Assignments and Transfers
Discussion:
Hear Informational Reading of the following new or revised Board Policies:
New Board Policy HJ(N) - Housing of Negotiable Items
Revised Board Policy Regulation GBM-R(N) - Staff Grievances Procedures
Revised Board Policy Regulation KL-R(N) - Complaint Procedure
Revised Board Policy Exhibit KL-E(1) (N) - Complaint Report Form
Revised Board Policy GCI(N) - Professional Staff Assignments and Transfers
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14. Reports:
Discussion:
Reports:
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14.A. Superintendent:
Discussion:
Superintendent Kevin Case commented that a lot of things are happening throughout the district this summer—the high school gym floor is done, bleachers are shipped, 5 elementary classrooms are in the process of going back together, high school. We've added the parking lot software to the existing paint striping robot so we can paint our own parking lots. Will plan a facilities tour after the August 24 BOE meeting.
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14.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments From Associate Board Members
Tanya Gray commented on the recent MISA (Military Impacted Schools Association) Conference and tour. She attended events on Sunday and Monday with the group. They were engaged and impressed during the school presentations. Great job representing Douglas! |
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15. Upcoming Calendar Events:
August 6-7 - ASBSD Joint Convention, Sioux Falls
August 10 - BOE Meeting, 5:00 pm August 10 - Teachers Return August 11 - Staff Wecome Back / Options Based PD Day August 19 - School Starts for Students August 24 - BOE Meeting, 5:00 pm |
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16. Executive Session
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17. Action As A Result of Executive Session
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18. Adjournment
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