February 10, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
Discussion:
All actions in these Minutes were by unanimous vote unless otherwise stated.
President Tanya Gray called the meeting to order at 5:00 p.m. |
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
National School Counselors Week February 3-7 School Board Recognition Week February 17-21
Discussion:
Last week was National School Counselor Week, Superintendent Kevin Case recognized our school counselors and the work they do supporting our students.
February 17-21 is School Board Appreciation Week. Superintendent Kevin Case thanked each board member for their service and expressed his appreciation for working together as a team. |
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4. Review of Board Working Agreements:
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5. Public Forum:
Discussion:
There was nothing for public forum.
Links:
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6. Approval of Agenda:
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7. Consent Agenda Items:
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7.A. Approval of Regular Meeting Minutes for January 27, 2025.
Discussion:
Approved Regular School Board Meeting Minutes for January 27, 2025.
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7.B. Approve Personnel Action
Discussion:
Approved Personnel Action for February 10, 2025. (Attachment)
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Discussion:
Approved Accounts Payable Report and January 2025 Payroll Report. (Attachments)
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
Discussion:
There were no conflicts disclosed as defined in SDCL 3-23.
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7.E. Approve Soffit and Fascia Solution at Badger Clark.
Discussion:
Approved Black Hills Roofing RFP 001 for replacement of metal fascia at Badger Clark in the amount of $10,680.49.
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7.F. Acknowledge receipt of letter from the Douglas Education Association indicating the desire to enter into negotiations for the 2025-26 school year.
Discussion:
Acknowledged receipt of the Douglas Education Association letter indicating the desire to enter into negotiations for the 2025-26 school year.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
Discussion:
Elementary and Secondary Curriculum and Instruction Items:
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9.A. Review of Acadience Data for Grades K-5
Discussion:
Executive Director of Elementary Academics Ann Pettit provided an overview of the middle of the year Acadience assessment data for grades K-5. They are now using a digital platform which shows student scores as soon as the assessment is completed. This allows quicker response to individual student's needs. From the live site, she highlighted student performance trends and identified areas for growth. She discussed current instructional practices in place to support student success, with a focus on aligning teaching strategies to data-driven insights for continuous improvement.
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9.B. Update on Pre-Kindergarten and Summer School Programming
Discussion:
Ann Pettit, Executive Director of Elementary Academics, gave an update on Pre-K and summer school programming. The summer school program was launched with the support of ESSER funding. Now that the ESSER resources have expired, current programming needs have been reassessed and top priorities identified. One key priority is continuing to fund our Pre-K program, which provides year-round services for students and prepares them for kindergarten. While summer school was successful, it only offered services to students for 16 days. As a result, we have made the decision to discontinue summer programming moving forward.
Extended school year (ESY) services will continue to be provided through Special Education funding, and credit recovery options will remain available for high school students. |
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10. Superintendent Items:
Discussion:
Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2024-25 school year.
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11. Fiscal Resources Items:
Discussion:
Fiscal Resources Items:
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11.A. Approve appointment of Election Workers and Counters for the June 3, 2025 School Board Election as follows:
Election Workers: Tanya Steffens, Kayse Emeline & Robert Hughes Election Counters: Monica Knapp, Beverly Gabriel & Brenda Johnson |
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12. Operational Support Services Items:
Discussion:
Election Workers: Tanya Steffens, Kayse Emeline & Robert Hughes
Election Counters: Monica Knapp, Beverly Gabriel & Brenda Johnson Operational Support Services Items: |
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12.A. Approve Second Reading of Revised Board Policy GCDB - Criminal Background Checks
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12.B. Approve Second Reading of Revised Board Policy IKF -R - Required Courses
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12.C. Informational Reading of New Board Policy GCPB-E(2) - Acknowledgement of Liquidated Damages Form
Discussion:
Informational Reading of new Board Policy Exhibit GCPB-E(2) - Acknowledgment of Liquidated Damages
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13. Reports:
Discussion:
Reports:
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13.A. Superintendent:
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13.A.1. Legislative Update.
Discussion:
Superintendent Kevin Case and Business Manager Trista Olney were in Pierre last week connecting with state legislators and testifying in support of SB 6 and SB 16. There are 42 new legislators this session so have spent time on educating them on Douglas's needs and unique funding situation. Both bills will move to joint appropriations. They will be back in Pierre on February 25.
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13.A.2. Parent/Caregiver Survey Update.
Discussion:
Superintendent Kevin Case shared information on the parent/caregiver survey being released this week. All buildings have the information and QR code for parents to use to take the short survey. The survey is being used to gather parent information. This is part of the first success measure on the District scorecard.
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
Discussion:
Committee Reports from Board Members and Comments from Associate Board Members
Ben Frerichs and Tonya Welch attended the Classified Listening Sessions last Friday. It was an opportunity for classified staff to have dialogue on what's going well and what barriers they are facing in their job duties. |
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14. Upcoming Calendar Events:
Week of Feb 10-13 - Parent/Teacher Conferences February 14 - No School, Conference Comp February 17 - Holiday, No School February 19 - Capital Outlay Meeting, 2-4 February 24 - BOE Meeting, 5:00 pm February 25 - Facilities Master Planning |
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15. Executive Session for Superintendent Evaluation according to SDCL 1-25-2.1
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16. Action As A Result of Executive Session.
Discussion:
President Tanya Gray brought the Board out of executive session at 6:34 p.m.
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17. Adjournment
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