October 15, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

Discussion:  All actions in these Minutes were by unanimous vote unless otherwise stated.

President Tanya Gray called the meeting to order at 5:00 p.m.

Discussion:  The Douglas School Board was presented the Silver Level ALL Award by the Associated School Board of South Dakota for its time, effort, commitment, and leadership in serving the students of the Douglas School District during the 2023-24 school year.

Discussion:  There was nothing for public forum.

Discussion:         Approved Regular Meeting Minutes for September 23, 2024.

Discussion:         Approved Personnel Action for October 15, 2024. (Attachment)

Discussion:         Approved the Accounts Payable Report for October 15, 2024 and the September 2024 Payroll Report. (Attachments)

Discussion:         Approved the Club Sports Recognition Agreement for Swimming for the 2024-25 school year.

Discussion:         Approved the Club Sports Recognition Agreement for Softball for the 2024-25 school year.

Discussion:         There were no conflicts disclosed as defined in SDCL 3-23. 

Discussion:  Elementary and Secondary Curriculum and Instruction Items:

Discussion: 

The DSD Calendar Committee is recommending a proposed 2025-2026 Academic Calendar. This is an information item only. This calendar remains largely consistent with the current (2024-2025) Academic Calendar, with a few minor adjustments. The proposed 2025-26 Academic Calendar will be on a future school board meeting for approval.

Discussion:  Superintendent Items:

Discussion:  Fiscal Resources Items:

Discussion:  Operational Support Services Items:

Discussion:         Revised Board Policy ACAA - Sexual Harassment (KSB Language)
       Revised Board Regulation ACAA-R - Complaint Procedure (KSB Language)
       Revised Board Policy Exhibit ACAA-E(1) - Sex Discrimination Written Complaint Form
       New Board Policy Exhibit ACAA-E(2) - Oral Complaint Documentation Form
       New Board Policy Exhibit ACAA-E(3) - Form to Assess Whether TIX Coordinator Should File Complaint
       New Board Policy Exhibit ACAA-E(4) - Dismissal of Sex Discrimination Complaint
       New Board Policy Exhibit ACAA-E(5) - Informal Resolution Form
       New Board Policy Exhibit ACAA-E(6) - Notice of Title IX Investigation
       New Board Policy Exhibit ACAA-E(7) - Supportive Measures Form
       New Board Policy Exhibit ACAA-E(8) - Emergency Exclusion Worksheet
       New Board Policy Exhibit ACAA-E(9) - Witness Interview Form
       New Board Policy Exhibit ACAA-E(10) - Evidence Log Form
       New Board Policy Exhibit ACAA-E(11) - Disclosure of Evidence and Opportunity to Respond
       New Board Policy Exhibit ACAA-E(12) - Title IX Determination Form
       New Board Policy Exhibit ACAA-E(13) - Title IX Appeal Form
       New Board Policy ACAC - Pregnant or Parenting Students
       Revised Board Policy GCB - Qualifications of Teachers

Discussion:         Revised Board Policy Regulation KL-R - Complaint Procedure
       Revised Board Policy Exhibit KL-E - Complaint Against School Employee Report Form
       Revised Board Policy GBM - Staff Grievances
       Revised Board Policy GBM-R - Staff Grievances Procedures
       Revised Board Policy IKFC - Alternative High School Credit Attainment
       Revised Board Policy Regulation IKFC-R - Alternative High School Credit Attainment
       Revised Board Policy Exhibit IKFC-E - Online/Hybrid Learning Agreement
       Revised Board Policy IIA - Instructional Materials
       Delete Board Policy IIAA - Educational Materials Acquisition and Evaluation
       Revised Board Policy IIAC - Library Materials Selection and Adoption
       New Board Policy IIBG - Use of Computers and Networks
       Revised Board Policy IIBGA - District Assigned Computers
       Delete Board Policy Regulation IIBGB-R - Acceptable Use Policy
       Revised Board Policy IIBGB - Internet Access and Technology Use

Discussion:  Reports:

Discussion:  Superintendent Kevin Case, Business Manager Trista Olney, and Drew Duncan traveled to Pierre on October 7, 2024 to meet with representatives from the Governor's office. They shared Douglas's unique funding needs with Ryan Bruner, Jim Terwilliger, and Sara Hitchcock.  They will travel to Sioux Falls next week to share the presentation with a group of state legislators.

He shared an update of the status of the track project.  Nighttime temperatures and humidity are affecting the cure time of the rubber surfacing on the track. The contractor was also delayed in starting the project due to the bad weather on a Florida project.  Due to the delays the track will not be ready for the football game on Friday.  The location has been changed to Sioux Park in Rapid City.

Discussion:  Committee Reports from Board Members and Comments from Associate Board Members

Tonya Welch stated the next Booster Club meeting is next Monday, October 21.  The online store is still open.

Ben Frerichs reported on the recent District Wellness Committee. A district plan is being finalized and ready to be rolled out to all staff in January. 

Amy McGovern said she won't be able to attend the Box Elder Area Chamber of Commerce meeting tomorrow night due to the ASBSD Region Meeting hosted at Vandenberg. 

Tanya Gray reminded board members to complete the Board Self-Evaluation Google form due tomorrow. The information will be used to discuss board goals at a future board work session.