May 22, 2023 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

Discussion:  All actions in these Minutes were by unanimous vote unless otherwise stated.

President Tanya Gray call the meeting to order at 5:00 p.m.

Discussion:  President Gray recognized and honored the twenty staff members who are retiring by the end of the 2022-23 school year.  She thanked each one for their service to the District.  They represent a total of 460 years of service.

Superintendent Kevin Case recognized Executive Director of Elementary Academics, Ann Pettit.  Ann has been named the 2023 Outstanding Curriculum Leader in South Dakota and will be formally recognized during the Principals Conference in Deadwood.

Discussion:  There was nothing for public forum.

Discussion:            Approved Regular Meeting Minutes of May 8, 2023 and Special Meeting Minutes of May 16, 2023.

Discussion:            Approved revised Personnel Action for May 22, 2023. (Attachment)

Discussion:            Approved April 2023 Financial Reports. (Attachment)

Discussion:            Approved  Accounts Payable Report for May 31, 2023. (Attachment)

Discussion:           There were no conflicts disclosed as defined in SDCL 3-23.

Discussion:            Approved the reelection of one hundred seventy-three (173) certified contracts for the 2023-24 school year.

Discussion:            Approved the reelection of twelve (12) administrator contracts for the 2023-24 school year. 

Discussion:            Approved Overnight and Out-of-State Summer Activity Trip Requests for: 
             June 3-4   Girls' Basketball Camp at BHSU;
             June 9-11 Football at Chadron State Camp;
             July 12-14 Volleyball at SDSU Team Camp;
             July 23-25 Volleyball at Sioux Falls

Discussion:            Approved the resolution for South Dakota High School Activities Association (SDHSAA) 2023-24 Membership.

Discussion:            Approved Long Term Leave of Absence for Amber Lyons for the 2023-24 School Year per Terms of the Negotiated Agreement.

Discussion:  Elementary and Secondary Curriculum and Instruction Items:

Discussion:  Executive Director of Elementary Academics Ann Pettit reviewed the Calendar Committee process, professional development requirements, and stakeholder input. She reported that the committee is continuing to work on the 2024-25 academic calendar. As a solution to the additional required professional development and the need for teachers to have time to set up their classrooms, it's being suggested that consideration be given to moving the two professional development days scheduled for the week of Thanksgiving to August 10-11 for the 2023-24 school year calendar. This will be presented to Ed Council tomorrow for their recommendation, and then come back to the Board for a final decision.

Discussion:  Superintendent Items:

Discussion:  BE IT RESOLVED THAT the Douglas School Board hereby recognizes and commends the following staff members on the occasion of their retirement. Their many years of dedication and service to the Douglas School District have benefited countless staff and students. The Board wishes them success and happiness in the future.

     Myrna Becker           23 years
     Roger Grevoy          10 years
     Thomas Hancock     22 years
     Petra Harre              21 years
     Donald Harris          24 years
     Naomi Hatfield        29 years
     Jennifer Jordan         9 years
     Mark Kenefick           8 years
     Peter Lawler            36 years
     Tina Lee                  33 years
     Jane Maine             33 years
     Dee Martin             23 years
     NanCee Maynard   29 years
    Connie Mogensen  37 years
    Bart Popowski          8 years
    Mischelle Pulver     19 years
    Gail Sherwood        31 years
    Melinda Williams     37 years
    Duane Wince          23 years
   Carol Woldstad        5 years

Discussion:  Operational Support Services Items:

Discussion:       Reviewed Board Policy JA - Student Policies Goals
     Reviewed Board Policy JB - Equal Education Opportunities
     Revised Board Policy JEA - Compulsory Attendance Age
     Reviewed Board Policy JEAA - Students Alternative Instruction
     Reviewed Board Policy JEB - Entrance Age
     Reviewed Board Policy JEC - School Admissions
     Revised Board Policy JECA - Admission of Resident Students
     Revised Board Policy JECAC - Transfer from an Accredited School
     
 

Discussion:       Revised Board Policy GCLA - Attendance at Professional Meetings and Conferences
     Revised Board Policy GCN - Professional Teaching Staff Evaluation
     Reviewed Board Policy GCPC - Retirement of Professional Staff Members
     Reviewed Board Policy GCPCA - Voluntary Separation Plan (Administrators/Directors)
     Reviewed Board Policy Regulation GCPCA-R - Voluntary Separation Plan for Administrators/Directors Separation Program
     Reviewed Board Policy GCPD - Suspension without Pay and Dismissal of Professional Staff Members
     Reviewed Board Policy GCPDA - Professional Staff Member Administrative Leave with Pay
     Reviewed Board Policy GCQAB - Tutoring for Pay
     Reviewed Board Policy GCQB - Professional Research and Publishing
     Reviewed Board Policy GDA - Support Staff Positions
     Revised Board Policy GDB - Non-Certified Staff Contracts and Compensation
     Reviewed Board Policy GDBB - Support Staff Supplementary Pay Plans
     Reviewed Board Policy GDBC - Support Staff Fringe Benefits
     Revised Board Policy GDBD - Support Staff Leaves and Absences
     Revised Board Policy GDC - Support Staff Recruiting, Posting of Vacancies, & Hiring
     Reviewed Board Policy GDJ - Support Staff Time Schedules
     Revised Board Policy GDN - Evaluation of Support Staff
     Revised Board Policy Regulation GDN-R - Implementation Procedures for the DSD Support Staff Evaluation Process
     Reviewed Board Policy GDO - Support Staff Promotions
     Reviewed Board Policy GDPA - Reduction in Support Staff Work Force
     Revised Board Policy GDPB - Resignation of Support Staff Members
     Reviewed Board Policy GDPC - Retirement of Support Staff Members
     Reviewed Board Policy GDPD - Suspension and Dismissal of Support Staff Members
     
     

Informational reading of School Board Policy Section J - Students: 
     Board Policy JECAA - Grade Placement and Credits of Student Enrolling from Unaccredited Schools & Alternative Instruction
     Board Policy JECBA - Admission of Exchange and Foreign Students
     Board Policy Regulation JECBA-R - Admission of Exchange Students Regulation
     Board Policy JECE - Student Withdrawal from School
     Board Policy JF - Student Rights and Responsibilities
     Board Policy JFA - Student Due Process Rights
     Board Policy Regulation JFA-R - Student Due Process
     Board Policy JFAA - Search and Seizure - Student

Discussion:  Reports:

 

Discussion:  Superintendent Kevin Case informed board members that he would be attending a meeting on base with Senator Rounds and Dr. Ravis Chaudary, Assistant Secretary of the Air Force for Energy, Installations, and Environment on Wednesday. 

Discussion:  Committee Reports from Board Members and Comments from Associate Board Members:

Patrice Holmes commented on how important it is for military families to have relationships with the school.  Their mission is growing, and it's encouraging to have the support of Douglas Schools.

Tanya Amaral attended the Curriculum Coordinating Committee and was involved in the math curriculum adoption, as well as school supply list review.  The Booster Club will meet again in July, but no date has been set yet.

Cathy Melendez said the Box Elder Area Chamber of Commerce canceled its May meeting.

Chris Misselt attended the CRC (Covid Recovery Committee) last week and will attend the Ed Council meeting tomorrow.

Fran Apland thanked the District for the opportunity to be part of so many events and activities throughout the year.  She is able to share the good work and share military families' concerns.

Tanya Gray hasn't had any committee meetings.  She commented on the graduation--"it's the best time of the year, to see the graduates come across the stage and know why we do what we do."



 

Discussion: 

 

Discussion:  President Gray brought the Board out of executive session at 6:57 p.m.