September 26, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

Discussion:  All actions in these Minutes were by unanimous vote unless otherwise stated.

President Gray called the meeting to order at 5:00 p.m.

Discussion:  Communications Coordinator Katy Urban presented the Douglas School Board with the Associated School Boards of South Dakota's Silver Level ALL Award. The ALL award, which stands for Act, Learn, Lead, recognizes school boards for participating in outside activities and board development training during the 2021-22 school year.

Discussion:  There was nothing for public forum.

Discussion:         Approved Regular Board Meeting Minutes of September 12, 2022.

Discussion:         Approved Personnel Action for September 26, 2022. (Attachment)

Discussion:         Approved August 2022 Financial Reports. (Attachment)

Discussion:         Approved Accounts Payable Report. (Attachment)

Discussion:  There were no conflicts disclosed as defined in SDCL 3-23.

Discussion:  Elementary and Secondary Curriculum and Instruction Items:

Discussion:  Superintendent Items:

Discussion:  Rob Schwarz from RSP & Associates explained the results of the  demographic study and projections made. They gathered data from Pennington and Meade Counties, City of Box Elder, Ellsworth AFB and the school district. The increase in student enrollment is tied to the availability of housing in the Box Elder community. With increased enrollment, the school buildings exceed capacity and the district will need more facilities. 

Discussion:  Superintendent Kevin Case introduced Brian Riggs from Riggs Enterprises who conducted the first day of the strategic direction process with a cross-section of staff and community members participating. The team identified four focus areas: 1) Growth & Identity; 2) Community & Well-Being; 3) Adaptability; and 4) Ownership & Accountability. At the next meeting in October, the Strategy Team will discuss strategies and tactics to make the plan operational. 

Discussion:  Board members were asked to complete the Annual Board Self-Evaluation within the next week.  The responses will be reviewed at the next board meeting.  

Discussion:  Operational Support Services Items:

Discussion:       Second Reading of reviewed School Board Policies:
        Board Policy BCD - School Board and Superintendent Relationship
        Board Policy BCE - Board Committees
        Board Policy BCF - Advisory Committees to the Board
        Board Policy BCG - School Attorney
        Board Policy BDB - School Board Study Sessions and Work Retreats
        Board Policy BDDA - Notification of School Board Meetings
        Board Policy BDDD - Quorum
        Board Policy BDDE - Parliamentary Procedure
        Board Policy Exhibit BDDE-E(1) - Parliamentary Procedure Guide
        Board Policy Exhibit BDDE-E(2) - Parliamentary Procedure Motions Chart
        Board Policy BDDF - Voting Method
        Board Policy BDDH-E(1) - Douglas School Board Request to Comment Sign In
        Board Policy BFA - Policy Development System
        Board Policy BK - Evaluation of School Board Operational Procedure
        Board Policy Exhibit BK-E - Annual Self-Appraisal of the School Board

Reports:

Discussion:  Superintendent Kevin Case reported on his recent trip to the National Association of Federally Impacted Schools (NAFIS) conference in Washington DC with Business Manager Trista Olney.  He continues to make connections with people, processes, and resources available to school, as well as, meet with the legislators.

 

Discussion:  Superintendent Kevin Case announced they have been awarded the $2.6 million grant from the Office of Local Defense Community Cooperation (OLDCC). The money will be used to help pay for the elementary building design cost, demographic study, engineering studies and other planning costs associated with the new elementary building project. 

Discussion:  Superintendent Kevin Case shared that the Board of Directors at Western Dakota Technical College would like to have a joint meeting with the Douglas School Board and administrators. Strengthening a community partnership in technical education for Douglas students.

Discussion:  Committee Reports from Board Members and Comments from Associate Board Members.
Tonya Amaral commented on last week's homecoming activities.  The next Booster Club meeting is scheduled for October 17 at 6:30 p.m.
Cathy Melendez attended the Box Elder Area Chamber of Commerce meeting last week. The Chamber does have funding available to help with student activities. 
Fran Apland recently attended the School Liaison Officer Summit in Texas. She feels that it will positively affect her work with the district.
Amy McGovern appreciated being part of the District Strategic Direction Planning today.
Tanya Gray reminded everyone of the ASBSD Region Meeting being hosted at Vandenberg on Wednesday. It is a great time to learn more about issues in the legislative process. Our District Food Service is providing the meal for the event. 

Discussion:   Upcoming Calendar Events:
       September 28     ASBSD Regional Meeting @ VES       
       October 4 & 6     Parent-Teacher Conferences
       October 7           No School - Conference Comp
       October 10         Holiday - Native American Day
       October 11         BOE Meeting
       November 9       WDTC Board Meeting @ 11:30 am

Discussion:  President Gray called the Board out of executive session at 7:30 p.m.
No action taken.