Public Meeting Minutes: June 10, 2008 at 5:30 PM - PAWHUSKA BOARD OF EDUCATION REGULAR MEETING

1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:

2. WELCOME AND COMMENTS FROM VISITORS:

Rationale: "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

3. CONSENT AGENDA:

Rationale: All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

3.A. Approve minutes of May 13, 2008, Regular Board Meeting

3.B. Approve transfers (see attached)

3.C. Approve the use of Elementary fundraisers - American Traditions Sept 2-16 and School Mall Sept 15-17

3.D. Approve out-of-state trip for Wrestling Camp in Winfield, KS June 29-July 2, 2008

3.E. Approve Student Activity Account

3.F. Approve Treasurer's Report and Investment Report

3.G. Approve Appropriations, Change Orders, and Encumbrances:

Rationale: 2007-2008 General Fund Encumbrance, Change Orders and PO #' 21, 22, 24, 29, 34, 39, 59, 70, 80, 82, 90, 96, 102, 104, 113, 124, 125, 171, 173, 186, 228, 233, 255, 278, 286, 303, 330, 342, 343, 350, 365, 372, 378, 382, 389, 390, 391, 401, 408, 418-430, 70001-70011, 70013-70018, 70020-70025, 70026-70149, 70051-70052, 70054-70081, 70084-70110, 70112-70114, 70116-70125, 70127-70138, 70141, 70142, 70144, 70146 in the amount of $-26383.46
2007-2008 Building Fund Encumbrance, Change Orders and PO #'s 2108, 2111, 2120, 2127, 2128, 2129 in the amount of $3132.22
2007-2008 Child Nutrition Fund Encumbrance, Change Orders and PO#'s 2203, 2205, 2220, 2223, 2236, 70001, 70003-70007, 70010, 70011, 70014, 70015, 70016 in the amount of $2975.52
2007-2008 Gift Fund Encumbrance, Change Order and PO #'s 8113, 8114, 8119 in the amount of $-95.30
2006 Bond Encumbrances, Change Order and PO#'s 3806 in the amount of $450.00

4. VOTE TO ACCEPT REVISED 2008-2009 SCHOOL CALENDAR

5. VOTE TO ACCEPT THE RESIGNATION OF MATT KELLY VO-AG TEACHER EFFECTIVE JUNE 30, 2008

6. VOTE TO ACCEPT THE RESIGNATION OF SHARON HOLLOWAY VOC. BUSINESS AND INFORMATION TECHNOLOGY TEACHER, EFFECTIVE MAY 30, 2008.

7. VOTE TO ACCEPT THE RESIGNATION OF SCOTT SUTHERLAND VOC TECH CONNECT TEACHER, EFFECTIVE MAY 30, 2008.

8. DISCUSS AND VOTE TO APPROVE TEMPORARY APPROPRIATIONS FOR THE 2008-2009 SCHOOL YEAR.

9. DISCUSS AND VOTE TO CONTRACT WITH THE STATE INSURANCE FUND (COMPSOURCE) FOR WORKERS COMP INSURANCE FOR THE 2008-2009 SCHOOL YEAR AT A COST OF $28,173.18

10. VOTE TO APPROVE SECTION 125 FLEXIBLE BENEFIT PLAN FOR 2008-2009 IN THE AMOUNT OF $2,000 PER CONTRACT PERIOD

Rationale: FOR ALL EMPLOYEE'S WORKING 17.5 HOURS OR MORE PERWEEK CONSISTING OF A CHOICE OF HOSPITAL AND SURGICAL INSURANCE, GROUP LIKE INSURANCE, CANCER INSURANCE, VISION INSURANCE, MEDICAL, AND/OR CHILD CARE REIMBURSEMENT, SECTION 79 TERM INSURANCE, INDEMNITY INSURANCE, AND/OR CASH, TO BE ADMINISTERED BY AMERICAN FIDELITY ASSURANCE COMPANY:

11. VOTE TO APPROVE DISTRICT'S PAYING EMPLOYER'S CONTRIBUTION TO THE TEACHER RETIREMENT SYSTEM AT 8.50% OF PAYROLL FOR THE 2008-2009 SCHOOL YEAR.

12. DISCUSS AND VOTE TO CONTINUE SALARIES AND BENEFITS AS MANDATED FOR FY2007 UNTIL FY2008 FUNDING IS KNOWN, NEW MANDATES ARE IN PLACE AND NEGOTIATIONS ARE COMPLETE.

13. VOTE TO APPROVE CONTRACT WITH NORTHEAST ASBESTOS MANAGEMENT SERVICES FOR OPERATIONS AND MAINTENANCE OF ASBESTOS FOR THE 2008-2009 SCHOOL YEAR IN THE AMOUNT OF $500.00:

14. DISCUSS AND VOTE TO APPROVE CONTRACT WITH DRUG DOGS, INC. FOR DRUG EDUCATION AND SEARCH DOG SERVICES FOR THE 2008-2009 SCHOOL YEAR IN THE AMOUNT OF $8,000.00:

15. VOTE TO APPROVE OSAGE COUNTY INTERLOCAL COOPERATIVE MEMBERSHIP FEE FOR FY'09 IN THE AMOUNT OF $12,860.00 PAYABLE AFTER JULY 1, 2008:

16. VOTE TO APPROVE PAYING CERTIFIED STAFF FOR UNUSED SICK LEAVE AT $30.00 PER DAY UP TO 10 DAYS PROVIDED THE EMPLOYEE HAS ACCUMULATED OVER 60 DAYS OF SICK LEAVE IN PAWHUSKA SCHOOL DISTRICT AS PER THE NEGOTIATED AGREEMENT.

17. BOARD TO CONSIDER AND TAKE ACTION ON A MOTION APPROVING THE RENEWAL LEASE-PURCHASE OF COPIERS SUPPLIES BY DOCUMENT IMAGING SOLUCTIONS

Rationale: FOR FISCAL YEAR ENDING JUNE 30, 2009 AS REQUIRED UNDER THE PROVISIONS OF THE EQUIPMENT LEASE/PURCHASE AGREEMENT OCTOBER 11, 2005 BETWEEN THE DISTRICT AND "GRAND BANK."

18. VOTE TO APPROVE THE CONTRACTUAL AGREEMENT WITH UNITED COMMUNITY ACTION HEAD START FOR EARLY CHILDHOOD SERVICES NOT TO EXCEED $30,000.00 FOR THE 2008-2009 SCHOOL YEAR.

19. DISCUSS AND VOTE TO APPROVE ANNUAL SALES AGREEMENT WITH OKLAHOMA ENERGY SOURCE, LLC, FOR NATURAL GAS EFFECTIVE JULY 1, 2008.

20. VOTE TO APPROVE ANNUAL ON-LINE POLICY MANUAL AND POLICY SUBSCRIPTION SERVICE WITH OSSBA.

21. DISCUSS AND VOTE TO TRANSFER $242.50 FROM THE REFUND SUB-ACCOUNT (0030) IN THE STUDENT ACTIVITY FUND TO THE GENERAL FUND.

22. VOTE TO CALL FOR BIDS FOR DISTRICT COPY AND ROLL PAPER TO BE APPROVED A THE JULY BOARD MEETING.

23. VOTE TO APPROVE CONTRACT WITH ALCOHOL AND DRUG TESTING INC FOR MANDATED RANDOM DRUG TESTING OF BUS DRIVRES.

24. VOTE TO APPROVE BOARD POLICY FFG - REPORTING SUSPECTED CHILD ABUSE AND/OR NEGLECT AND POLICY FFG-E - REPORT FORM

25. SUPERINTENDENT'S REPORT:

Rationale: A. Report on Parent/Teacher Conferences 4th Quarter
B. Summer Leadership Conference in OKC, July 8-9, 2008
C. Update on Staff Relations/Negotiations
D. Summer hours for Administration will be 8:30 am to 3:30 pm Monday-Friday the month of June and Monday-Thursday's in the month of July and back on regular schedule Wednesday, August 1st (8:00 am - 4:30 pm)
E. Youth Works revised contract-updated with who would pay costs.
F. Surplus Items
G. July Board Meeting will be on Monday, July 7th.
H. Rosenstein, Fist & Ringold, Attorney - price increase

26. PROPOSED EXECUTIVE SESSION:

Rationale: FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS, AS AUTHORIZED BY TITLE 25, OKLAHOMA STATUTES, SECTION 307 (B) (1) AND (B) (7) WHERE DISCLOSURE OF INFORMATION WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW.

26.A. Vote to convene in Executive Session

26.B. Vote to acknowlede return to Open Session

26.C. Statement of Executive Session Minute

27. VOTE EMPLOY RIANN DILBECK AS SECONDARY COUNSELOR ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2008-2009 SCHOOL YEAR.

28. VOTE TO EMPLOY MONTY UNRUH AS SECONDARY SOCIAL STUDIES TEACHER AND VARSITY HEAD BOYS BASKETBALL COACH ON A ONE YEAR NON-CONTINUING CONTRACT FOT HE 2008-2009 SCHOOL YEAR.

29. VOTE TO EMPLOY STEPHEN EDWARDS AS VOC. ARGICULTURAL EDUCATION TEACHER ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2008-2009 SCHOOL YEAR.

30. VOTE TO EMPLOY SARAH OWENS AS SECONDARY MATH TEACHER ON A ONE YEAR NON-CONTINUING CONTRACT FOR THE 2008-2009 SCHOOL YEAR.

31. VOTE TO EMPLOY OLIVIA CHRONISTER AS SECONDARY LANGUAGE ARTS TEACHER FOR THE 2008-2009 SCHOOL YEAR.

32. VOTE TO EMPLOY SARA PITTS AS DEPUTY ENCUMBRANCE CLERK FOR THE 2008-2009 SCHOOL YEAR.

33. NEW BUSINESS:

34. COMMENTS FROM THE BOARD:

35. ADJOURN:

Rationale: This agenda was posted in the Administration office and on the south entrance door of the Administration Building at 3:30 pm on Monday, June 09, 2008 and posted on the web site: www.pawhuskadistrict.org

Michelle Malaske, Secretary

June 10, 2008 at 5:30 PM - PAWHUSKA BOARD OF EDUCATION REGULAR MEETING

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