April 8, 2025 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
Discussion:
Reed Howell, 4th grade THRIVE student led the flag salute.
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Mr. Adam Hull recognized Taj Smith, Conner Leader and Braxton Cyrus for their Daily Oklahoman Student of the Week Nominations, noting that Braxton Cyrus won the Daily Oklahoman Student of the Week. Dr. Cathy Walker, recognized The Newcastle Police Department, Chief Gary Norman; Officer Darren Sainz; Officer Micah McNew and Officer Brayden Jones as NPS Community Partners for the work and dedication they put towards our students, as well as our community.
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4. Oath of Office for Jeremy Gilbertson
Discussion:
Mr. Jeff Dingee, Board Clerk took Mr. Jeremy Gilbertson's Oath of Office for his new term, as he was sworn in.
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5. Discussion and possible action to reorganize the Board Positions, as well as the Legislative Liaison and Newcastle Education Foundation Representative
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5.A. Board President
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Board Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Board Clerk
Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Board Deputy Clerk
Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Legislative Liaison
Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Newcastle Education Foundation Representative
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Agenda of Regular Meeting of April 8, 2025
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6.B. Minutes of Regular Meeting of March 11, 2024
Attachments:
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6.C. Mr. Brandon Morgan, FFA Instructor, requests permission for overnight travel to Tulsa, OK for the State FFA Convention with approximatley 20 students and 3 adults, 1 male and 2 female, on May 5-7, 2025
Attachments:
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7. Public Input
Discussion:
No Public Input
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8. Superintendent and Staff Updates:
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8.A. Ms. Kaisha Mathis, THRIVE Principal
Discussion:
Ms. Kaisha Mathis, THRIVE Principal reported on the growth and status of THRIVE.
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8.B. Dr. Cathy Walker, Superintendent
Discussion:
Dr. Cathy Walker reported on the progress of the construction at the High School and NHS is hosting the corn hole games for the Special Olympics.
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9. Discussion and possible action to contract with Virco Furniture for the Newcastle High School Bond project
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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10.A. FY26 Clearwater Enterprises
Attachments:
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10.B. Bledsoe, Hewett and Gullekson, CPA for 24-25audit services
Attachments:
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11. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. General Fund 11 Encumbrances and Change Orders
Attachments:
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11.B. Building Fund 21 Encumbrances and Change Orders
Attachments:
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11.C. Bond Fund 32 Encumbrances and Change Orders
Attachments:
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11.D. Bond Fund 39 Encumbrances and Change Orders
Attachments:
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11.E. Monthly payroll and extra duty disbursement
Attachments:
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11.F. Purpose of Activity Fund Accounts
Attachments:
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11.G. Revenue Analysis-General Fund
Attachments:
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11.H. Revenue Expenditure Summary-Athletic
Attachments:
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11.I. Revenue-Expenditure Summary-Non Athletic
Attachments:
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11.J. Treasurer’s Report
Attachments:
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11.K. NPS School Building Fund 21 Supplemental Appropriation
Attachments:
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12. New Business
Discussion:
No new business
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13. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, Schedule B and Schedule C, pursuant to 25 O.S. Section 307 (B)(1)
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14. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Return to Open Session
Discussion:
Returned to Open Session at 8:38pm. Ms. Tiffany Elcyzyn, Mr. Darrin Abel, Mr. Jeff Dingee, Mr. Jeremy Gilbertson, Dr. Cathy Walker, and Ms. Ashley Riley were in Executive Session with Ms. Ashley Riley leaving at 7:16. No votes were taken.
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16. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule C
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Adjournment
Discussion:
Meeting adjourned at 8:41pm by Ms. Tiffany Elcyzyn.
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