November 12, 2024 at 4:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
Discussion:
Early Childhood Students presented the flag salute
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
Discussion:
Mr. Adam Hull presented three of our outstanding High School Students who were nominated; Katelynn Lewis, Ryan Sullivan and Teagan Painter. Ms. Amanda Townley presented First Baptist Church, Ms. Jennifer Barnes with the Community Partner Award. And, Brent Hodges recognized 3 of our outstanding athletes for making All State: Kacie Townsend-Volleyball; Lexi Lovelace-Fastpitch; Lilyana Portillo-Fastpitch.
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4. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Agenda of Regular Meeting of November 12, 2024
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4.B. Minutes of Regular Meeting of October 8, 2024
Attachments:
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4.C. Minutes of Emergency Meeting of November 3, 2024
Attachments:
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4.D. 2025 Newcastle School Board Regular Meeting Dates
Attachments:
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4.E. Child Nutrition Equipment Surplus List
Attachments:
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4.F. NHS Library Surplus Book List
Attachments:
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5. Public Input
Discussion:
No public input.
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6. Discussion and possible action regarding City of Newcastle Permanent Easement for water and wastewater
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion and possible action regarding the replacement roof at the Elementary School.
Discussion:
No action taken.
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8. Superintendent and Staff Updates:
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8.A. Dr. Cathy Walker, Superintendent, School Report, Construction Update
Discussion:
Dr. Walker reported the construction was progressing nicely at the High School; Middle School walk through next week; ECC complete and Elementary almost complete.
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8.B. Mr. Brent Hodges, Athletic Director, Athletic Update
Discussion:
Mr. Brent Hodges reported on possibly changing conferences from the Mid Western Conf to the Suburban Conf to align with the movement to 5A.
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8.C. Ms. Amanda Townley, ECC Principal, Early Childhood Report
Discussion:
Ms. Townley reported on the State of the Early Childhood Center.
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8.D. Ms. Lynda Chmil, Finance Director, Finance Update
Attachments:
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Discussion:
Ms. Lynda Chmil gave a report on the budget and its good standing.
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9. Discussion and possible action regarding FY25 Graduation Day being held on May 22, 2025
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding FY26 and FY27 Calendars
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action on the Cloud Connect Service Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the Revised School Resource Officer Mutual Cooperation Agreement with the City of Newcastle including an update for a third SRO position
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding Newcaste School District Policy DEC-R7
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding the Newcastle Association of Classroom Teachers Memorandum of Understanding
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Yes__No__Position #3: Lance Gibbs (CCOSA), Assistant Superintendent/CFO of Lawton Public Schools, to a 2025-2028 term. Yes__No__Position #5: Nancy Rogers(OASBO), Director of Finance of Moore Norman Technology Center, to a 2025-2028 term. Yes__No__Position #12: Don Tice(OSSBA), School Board Member of Oologah-, Talala Public Schools, to a 2025-2028 term.
Attachments:
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Discussion:
No Action Taken
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16. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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16.A. General Fund 11 Encumbrances and Change Orders
Attachments:
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16.B. Building Fund 21 Encumbrances and Change Orders
Attachments:
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16.C. Bond Fund 32 Encumbrances and Change Orders
Attachments:
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16.D. Bond Fund 39 Encumbrances and Change Orders
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16.E. Monthly payroll and extra duty disbursement
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16.F. Purpose of Activity Fund Accounts
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16.G. Revenue Analysis-General Fund
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16.H. Revenue Expenditure Summary-Athletic
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16.I. Revenue-Expenditure Summary-Non Athletic
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16.J. Treasurer’s Report
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16.K. Transfer funds and close Activity Account #920/105 ES-Academic Outreach with $2,357.50, to Activity Account #939/105 ES-Principal
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16.L. Booster Club Sanctioning
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16.L.I. FY25 Basketball Booster Club
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17. New Business
Discussion:
No new business
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18. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)
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19. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Return to Open Session
Discussion:
Returned to Open Session at 6:44PM. Dr. Walker, Tiffany Elcyzyn, Jeff Dingee and Jeremy Gilbertson were in executive session and no votes were taken.
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21. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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22. Adjournment
Discussion:
Meeting adjourned at 6:45PM by Tiffany Elcyzyn
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