June 11, 2024 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
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2. Call to Order and Roll Call of Members
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3. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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3.A. Agenda of Regular Meeting of June 11, 2024
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3.B. Minutes of Special Meeting of June 6, 2024
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3.C. Minutes of Regular Meeting of May 14, 2024
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3.D. Mr. Brandon Morgan, FFA Instructor, is requesting an overnight stay trip for FFA students at the FFA Alumni Camp in Binger, OK. They will be staying from July 11 through 13, 2024. The camp is ran by OK State Officers and each cabin has an adult in it. Mr. Morgan will be staying at the camp as a chaperon for one of the cabins.
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3.E. Mr. Brandon Morgan is requesting an overnight trip to Stillwater, Oklahoma to the OSU Animal Science Arena for the OK Pork Best of the Best Reasons Competition on the 16th, Sheep Judging and Teams Skills-a-thon on the 17th, and Cattle Judging and Awards on the 18th. 7 students and 2 adults.
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3.F. Ms. Stacy Wright, High School Spirit Coordinator is requesting an overnight trip to Norman, OK for the OU Cheer Camp. They will be staying at the OU Campus from the 17th through the 19th.
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3.G. Jessie Brown, HS Boys Basketball Coach requested permission for an overnight trip to Tulsa University for the Tulsa Basketball Team Camp. They will travel with 12 students and 3 adults and the dates are June 14th and 15th 2024.
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3.H. Newcastle High School Library Surplus List
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3.I. Maintenance Surplus Item
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4. Public Input
Discussion:
No Public Input
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5. Superintendent and Staff Updates:
Discussion:
Dr. Walker reported on the Bond projects.
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6. Receive bids, consider, and award the District's $4,735,000 General Obligation Combined Purpose Bonds, Series 2024, to the successful purchaser
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Possible consideration and vote to approve a resolution providing for the issuance of the $4,735,000 General Obligation Combined Purpose Bonds, Series 2024, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Receive bids, consider, and award the District's $2,000,000 General Obligation Building Bonds, Federally Taxable Series 2024, to the successful purchaser.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Possible consideration and vote to approve a resolution providing for the issuance of the $2,000,000 General Obligation Building Bonds, Federally Taxable Series 2024, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Board to consider and take action on a motion approving the renewal of the Lease Purchase Agreement dated November 3, 2022, between the District and the Newcastle Educational Facilities Authority for the fiscal year ending June 30, 2025, as required under the provisions of the agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the GMP #1 with Nabholz Construction Corporation, in the amount of $9,407,932.00 for the High School Addition project.
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. FY25 Bison Creek Contract
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12.B. FY25 Title III English Learners Cooperative Agreement
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12.C. Pioneer Campus Fiber Relocation to facilitate Construction
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12.D. FY25 Inspections Plus Monitoring Proposal
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12.E. FY25 Inspections Plus Fire Alarm Inspection Proposal
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12.F. KONE Incorporated Proposal
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12.G. AESOP/Frontline Renewal
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12.H. K-12 Job Spot/ Frontline Recruiting Renewal
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12.I. Chickasaw Personal Communications
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12.J. GCN Renewal Quote
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12.K. LinQ Renewal Quote
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12.L. FY25 Kellogg & Sovereign
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12.M. FY25 Follett Library Titlepeek online service
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12.N. Gaggle.Net, Inc. Contract
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12.O. Pioneer Long Distance, Inc.
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12.P. Stacey Gray, Certified School Psychologist/Contractor, Testing Services Agreement
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12.Q. ES2 Engineered Systems and Energy Solutions
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12.R. FER Service Agreement
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13. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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13.A. General Fund 11 Encumbrances and Change Orders
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13.B. Building Fund 21 Encumbrances and Change Orders
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13.C. Bond Fund 32 Encumbrances and Change Orders
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13.D. Bond Fund 39 Encumbrances and Change Orders
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13.E. Monthly payroll and extra duty disbursement
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13.G. Revenue Analysis-General Fund
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13.H. Revenue Expenditure Summary-Athletic
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13.I. Revenue-Expenditure Summary-Non Athletic
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13.J. Treasurer’s Report
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13.K. Pre-Approved Fundraiser List
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13.L. Booster Club Sanctioning
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13.L.I. Newcastle Band Boosters
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13.L.II. Newcastle Cross Country Booster
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13.L.III. Newcastle Cheer Booster Club
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14. New Business
Discussion:
No new business
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15. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and B pursuant to 25 O.S. Section 307 (B)(1)
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16. Vote to convene or not to convene in executive session
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Return to Open Session
Discussion:
Returned to Open Session at 7:14 pm. Dr. Walker, Tiffany Elcyzyn, Darrin Abel, Jeff Dingee, Jeremy Gilbertson, Valory Dalton and Amanda Townley were in executive session. Amanda Townley left executive session at 6:48 pm and no votes were taken.
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18. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
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Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B
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Action(s):
No Action(s) have been added to this Agenda Item.
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20. Recess Meeting
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Reconvene Meeting
Discussion:
Reconvened meeting at 7:38.
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22. Discussion of 2023-2024 CSI Scorecard and Year 4 Implementation
Discussion:
CSI plan progress was discussed by each division.
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23. Adjournment
Discussion:
Meeting adjourned at 8:37pm by Tiffany Elcyzyn
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