September 12, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
Discussion:
Mr. Wade Hampton along with Ms. Jennifer Sanders brought the Middle School Volleyball team to lead the flag salute.
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards - Ms. Paulla Bowden, Child Nutrition Program Manager
Discussion:
Dr. Cathy Walker recognized Ms. Paulla Bowden for her efforts in acquiring a $20,000.00 Beef Grant from the Oklahoma Department of Agriculture, Food, and Forestry.
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4. Discussion and possible action on the Consent Agenda:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Agenda of Regular Meeting of September 12, 2023
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4.B. Minutes of Special Meeting of August 24, 2023
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4.C. Minutes of Regular Meeting of August 8, 2023
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4.D. Ms. Cindy Trent, Elementary Assistant Principal requests permission for two (2) overnight trips to Camp Goddard for the outdoor educational opportunities. They will be splitting up the 5th grade into a Blue Team attending September 19-21; and a White Team attending September 26-28
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4.E. Bus Surplus List
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4.F. Technology Surplus List
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4.G. Newcastle Public School 2023-2024 School Calendar to be 1080 hours instead of 180 days
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4.H. Mr. Brandon Morgan, FFA Advisor, requests permission to travel to the Tulsa State Fair with 7 students participating in the livestock show. They will stay from October 2nd to the 8th, of 2023
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4.I. Mr. Brandon Morgan, FFA Advisor, is requesting permission to take 6 students and 2 adults to the National FFA Convention held in Indianapolis, Indiana. The flight will be leaving on 10-31-2023 and returning 11-3-2023
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5. Public Input
Discussion:
No Public Input
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6. Superintendent and Staff Updates:
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6.A. Dr. Cathy Walker, Superintendent
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6.A.I. Bond Update
Discussion:
Dr. Walker reported Nabholz would be accepting bids today for the Middle School construction, and that later this month we would be accepting bids for the portable buildings. Along with renting the bathrooms for the construction to begin. She also stated that the timeline for the High School construction has been moved up to begin right after school is out.
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6.A.II. Sound System Update
Discussion:
There was a problem with the Football Field sound system and we will be renting one until the new system can be installed.
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6.A.III. Activity Reports
Discussion:
Dr. Walker reported on the success of our various activities and teams and the fact that Homecoming is coming up.
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6.B. Mr. Wade Hampton, Newcastle Middle School Principal
Discussion:
Mr. Wade Hampton and Ms. Kathy Cannon informed the board about the success of the Middle School students through the art program at the county fair. Many, along with some of Ms. Crossley's class, were chosen to compete at the State Fair.
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6.B.I. Newcastle Middle School Report
Discussion:
Mr. WadeHampton reported on the academic progress of the Middle School and the things they are doing to continue the improvement.
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7. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Yes__No__Position #3: Lance Gibbs (CCOSA), Chief Financial Officer of Lawton Public Schools, to the remaining term ending December of 2024. Yes__No__Position #5: Jeff Landes (OASBO), Chief Financial Officer of Mustang Public Schools, to the remaining term ending December of 2024
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion regarding new guidelines for events
Discussion:
The board discussed the idea of metal detectors and various other things to continue to keep the patrons safe at our events. Dr. Walker reported that at Friday night's football game the patrons and gate workers did an amazing jobimplementing the new guidelines.
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9. Discussion and possible action regarding Newcastle School Board Policy DL - Suicide Awareness, Training, and Prevention
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible appointments regarding the policy review committee
Discussion:
Mr. John Maker, Newcastle School Board President, appointed Mr. Jeff Dingee and Ms. Tiffany Elcyzyn to the policy review committee.
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11. Discussion and possible action on the Contract Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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11.A. Memorandum of Understanding between Newcastle Public School District and Newcastle Association of Support Personnel
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11.B. FY24 Pre-Employment Transition Services Coordination Pre-ETS Collaborative Agreement
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11.C. Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2023-2024
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12. Discussion and possible action regarding Financial Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. General Fund 11 Encumbrances and Change Orders
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12.B. Building Fund 21 Encumbrances and Change Orders
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12.C. Bond Fund 33 Encumbrances
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12.D. Bond Fund 39 Encumbrances and Change Orders
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12.E. Monthly payroll and extra duty disbursement
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12.F. Purpose of Activity Fund Accounts
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12.G. Revenue Analysis-General Fund
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12.H. Revenue Expenditure Summary-Athletic
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12.I. Revenue-Expenditure Summary-Non Athletic
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12.J. Treasurer’s Report
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12.K. Booster Club Sanctioning
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12.K.I. FY24 Newcastle Baseball Booster Club, Inc.
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13. New Business
Discussion:
No New Business
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14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss adjuncting Mr. Raphael Schwarz, Middle School Language Arts; Mr. Judd Wilson, Middle School Physical Education; Ms. Samantha Karlin, Elementary Education, pursuant to 25 O.S. Section 307 (B)(1) |
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15. Vote to convene or not to convene in executive session at
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Return to Open Session
Discussion:
Returned to Open Session at 6:59 PM Ms. Cathy Walker, Mr. John Maker, Ms. Tiffany Elcyzyn, Mr. Jeff Dingee and Ms. Valory Dalton was in attendance and no votes were taken.
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17. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding adjuncting Mr. Raphael Schwarz, Middle School Language Arts; Mr. Judd Wilson, Middle School Physical Education; and Ms. Samantha Karlin, Elementary Education
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Adjournment
Discussion:
The meeting was adjourned at 7:00PM by Mr. John Maker.
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