Public Meeting Minutes: November 29, 2022 at 5:30 PM - Newcastle Board of Education Special Meeting

1. Call to Order and Roll Call of Members.

2. Discussion and possible action regarding the Government Capital Corporation Agreement for the Coryell Roofing Lease Purchase Agreement

Attachments: (1)

Docs (OK LP) #10125

11/16/2022 at 4:58 PM

Action(s):

Motion passed:

Motion to approve the Government Capital Corporation Agreement for the Cornell Roofin Leasae Purchase Agreements as attached passed with a motion by Mr. Darrin Abel and a second by Ms. Valory Dalton.

No Action(s) have been added to this Agenda Item.

3. Discussion and possible action regarding the E-Rate Contract and Lease Agreement

Attachments: (4)

Kellogg & Sovereign E-Rate Management Proposal_MSA - NEWCASTLE PS

11/28/2022 at 12:14 PM
K&S - Scope of Work - NPS

11/28/2022 at 12:14 PM
NEWC LOA 2023-26

11/28/2022 at 12:14 PM
NEWC Fee Schedule 2023-24

11/28/2022 at 12:14 PM

Action(s):

Motion passed:

Motion to approve the E-Rate Contract and Lease Agreement as presented passed with a motion by Ms. Tiffany Elcyzyn and a second by Mr. Darrin Abel.

No Action(s) have been added to this Agenda Item.

4. Discussion and possible action regarding Encumbrance #24 McClain-Garvin County Youth & Family Center-Frontline Family Solutions

Attachments: (1)

PO #24

11/28/2022 at 4:11 PM

Action(s):

Motion passed:

Motion to approve McClain-Gavin County Youth Family Frontline Center-Frontline Family Solutions Encumbrance #24 passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.

No Action(s) have been added to this Agenda Item.

5. Discussion and possible action regarding the attached proposed Surveys totaling $55,800; See breakdown below

High School: $20,500
Middle School: $13,200
Middle School Athletics: $2,500
Elementary School: $12,000
Early Childhood Center: $7,600

Attachments: (1)

SRB-Survey Proposal Design - Revised

11/28/2022 at 1:09 PM

Action(s):

Motion passed:

Motion to approve proposed Surveys totaling $55,800.00 passed with a motion by Mr. Darrin Abel and a second by Ms. Tiffany Elcyzyn.

No Action(s) have been added to this Agenda Item.

6. Discussion and possible action regarding the attached proposed Geotechnical Reports totaling $20,350. See Breakdown below:

High School: $9,950
Middle School: $7,750
Elementary School: $2,650

Attachments: (3)

RV Standard Testing Proposal P-2022-300 Newcastle H.S. Addition, Newcastle, OK

11/28/2022 at 1:16 PM
Standard Testing Proposal P-2022-301 Newcastle Middle School, Newcastle, OK

11/28/2022 at 1:16 PM
RV Standard Testing Proposal P-2022-302 Newcastle Elementary School Additions, Newcastle, OK

11/28/2022 at 1:17 PM

Action(s):

Motion passed:

Motion to approve Geotechnical Reports totaling $$20,350 as attached passed with a motion by Ms. Tiffany Elcyzyn and a second by Ms. Valory Dalton.

No Action(s) have been added to this Agenda Item.

7. Proposed executive session to discuss Superintendent Evaluation and the renewal of Dr. Melonie Hau, Superintendent Contract, as pursuant to 25 O.S. Section 307 (B)(1)

8. Vote to convene or not to convene in executive session

Action(s):

Motion passed:

Motion to convene in executive session at 5:46pm passed with a motion by Ms. Valory Dalton and a second by Mr. Darrin Abel.

No Action(s) have been added to this Agenda Item.

9. Return to Open Session

Discussion: Returned to Open Session at 6:51pm. Dr. Melonie Hau, Darrin Abel, Tiffany Elcyzyn, Vallory Dalton, and John Maker were in executive session and no votes were taken.

10. Discussion and possible action regarding the Superintendent's Evaluation

Discussion: No action taken.

11. Discussion and possible action on the renewal of Dr. Melonie Hau, Superintendent Contract

Discussion: No action taken.

12. Adjournment.

Discussion: Mr. John Maker adjourned meeting at 6:51pm.

November 29, 2022 at 5:30 PM - Newcastle Board of Education Special Meeting

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