July 16, 2026 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Superintendent's Report:
Teaching and Learning Report - Highlighting Robotics with Traeton Dansby

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-11. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of June 11, 2026 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2026 and 2027 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of a Memorandum of Understanding with Glenpool Public Schools for participation in the JROTC program for the 2026-2027 fiscal year

Approval of an agreement with Family and Children's Services for student counseling and support services at no cost to the district for the 2026-2027 fiscal year 

Approval of an agreement with Pathways Behavior Therapy, LLC for behavioral analysis services for the 2026-2027 fiscal year at a cost of $115.00 per hour to be paid from federal funds

Approval of an agreement with Zendesk for the 2026-2027 fiscal yeat at a cost of $38,640.00 to be paid from the General Fund

Approval of an agreement with Kone Elevator Service for the 2026-2027 fiscal year at a cost of $28,039.44 to be paid from the building fund

Sick Leave Bank - Support - Administration - 6-1-26 - 6-10-26

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to renew an agreement with Pension Solutions for Administrative Services for the 457 Deferred Compensation Plan for the 2026-2027 fiscal year.

Discussion and possible board action to renew an agreement with Pension Solutions for Administrative Services for the 403(b) Plan for the 2026-2027 fiscal year.

Teaching and Learning

Discussion and possible board action to approve an agreement with Edpuzzle for the 2026-2027 fiscal year at a cost of $23,289.90 to be paid from 1:1 Activity Fund account.

Discussion and possible board action to approve a license agreement with Home Builders Institute (HBI) for curricular resources/platform for the 2026-2027 fiscal year at a cost of $8,400.00 to be paid from the General Fund. 

Discussion and possible board action to approve the revised Bixby High School Graduation Requirements for the 2026-2027 fiscal year.

Operations

Discussion and possible board action to approve Lydia Wilson and Brenda Shaw as the authorized representatives of Bixby Public Schools and as such, empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education, and agencies that may be prerequisites to the operation of State and Federal Programs for the 2026-2027 fiscal year.

Discussion and possible board action to approve two contracts with the City of Bixby for four School Resource Officers for the 2026-2027 fiscal year at a cost of $297,475.16.

Discussion and possible board action to approve the Fundraisers for the 2026-2027 fiscal year.

Discussion and possible board action to approve the following handbooks for the 2026-2027 fiscal year: Elementary/Intermediate Student Handbook; Secondary Student Handbook; Student-Parent Athletic Handbook; Certified Staff Handbook; and Support Staff Handbook

Discussion and possible board action to approve changes to the following policies for the 2026-2027 fiscal year:
2105 Student Attendance, 2108 Student Transfers, 2119 Student Insurance, 2124 Reporting Child Abuse, 2152, Metal Detectors, 2156 Wireless Devices, 2158 Student Discipline/Conduct, 2172 Memorial Policy, 2173 FERPA, 3103 School Volunteers, 3108A Staff Use of Electronic or Digital Communications, 3114 School and Classroom Visitation, 3116 Concurrent Enrollment, 3118 Grading, 3122 Proficiency Promotion, 3127 Graduation Requirements, 3133 Strong Readers Act, 3141 Audio/Video Recording in Schools, 4123 Certified Personal Leave, 4127 Leave - Jury Duty, 4129 Bereavement Leave, 4154 Teacher Evaluation, 4174 Support Emergency Leave, 6103 Annual Budget Fund Balance, 6117 Bids and Quotes.

Discussion and possible board action to approve the following platforms for use by school employees in official communications to students: Google Classroom, Google Suite, Canvas, BPS school email (school-issued Google account), Thrillshare/Apptegy, Sports You, Wrestling IQ, Hudl, Talking Points, Propio, Office 365, FiveStar, Ride 360/MyRide K-12, Peachjar, and Clever.

Discussion and possible board action to renew an agreement with PowerSchool as the district Student Information System at a cost of $155,178.51 for the 2026-2027 fiscal year to be paid from the General Fund.

Discussion and possible board action to approve an agreement with Level Data for technology services for the 2026-2027 fiscal year at a cost of $12,636.00 to be paid from the General Fund.

Discussion and possible board action to approve the agreement with Instructure for Canvas Subscription and Dashboard Maintenance for the 2026-2027 fiscal year at a cost of $56,024.48 to be paid from 1:1 Activity Fund account.

Discussion and possible board action to approve an agreement with Instructure for Transcript Services at a cost of $8,824.20 for the 2026-2027 fiscal year to be paid from the General Fund.

Discussion and possible board action to approve a Memorandum of Understanding for professional services with Novaras Institute of Applied Practice LLC, for the 2026-2027 fiscal year.

Discussion and possible board action to approve a Live Streaming Agreement with KREF for live streaming formats of BPS sporting events for the 2026-2027 fiscal year.

Discussion and possible board action to approve an increase in Child Nutrition student meal prices for Breakfast and Lunch meals per the attached memo for the 2026-2027 fiscal year.

Discussion and possible board action to approve a Child Nutrition agreement with Heartland Payment Systems at a cost of $19,583.00 for the 2026-2027 fiscal year.

Discussion and possible board action to approve a Child Nutrition agreement with Auto-Chlor Products for chemical services for the dishwashing equipment at a cost of $300 per school/ per service for the 2026-2027 fiscal year.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve the use of the district's sick leave bank as recommended by the superintendent.

Discussion and possible board action to approve Lydia Wilson, Amy Hudson,  Brenda Shaw, and Daniel Deitz as Title IX and Discrimination Complaint Coordinators for Bixby Public Schools for the 2026-2027 fiscal year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Miscellaneous

New Business

Vote to adjourn