May 14, 2026 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Special Recognition

Spartan Spirit Award - Jamie Copenhaver
 

Spartan Coin of Excellence

Fine Arts - Presentation by Jeremy Parker

Varsity E-Sports, State Champions

Great Expectations (GE) Model Schools - Presentation by Rick Pierce

Superintendent's Report - Lydia Wilson

Teaching and Learning Report: Highlights from the MS by Tiffany DeSaulniers and Tara Gordon on Elevate and RISE.

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-20. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of April 9, 2026 Regularly Scheduled Board Meeting

Minutes of April 28, 2026 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2026 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of an MOU with Tulsa Community College to offer concurrent enrollment opportunities for BPS students in the 2026-2027 fiscal year

Approval of a contract renewal with CCOSA at a cost of $2,500 for District-Level Services for the 2026-2027 fiscal year 

Approval of an agreement with OSSBA Employment Services Program for Unemployment Services at an Administrative cost of $7,518.00 for the 2026-2027 fiscal year

Approval of an MOU with Oklahoma State University for graduate students of Speech-language Pathology for training and practical experience for the 2026-2027 fiscal year.

Approval of an agreement with Cooking for Kids for the use of the West Elementary/Intermediate cafeteria for classes/training in the summer.

Approval of a contract with American Waste Control, Inc for waste collection for the 2026-2027 fiscal year at a cost of $8,607.50 per month to be paid from the Building Fund

Approval of an amendment to the Gas Sales Agreement with Clearwater Enterprises, LLC with an extension to June 30, 2027

Approval of the following Out of State and/or overnight trip request as presented:

E-Sports to San Antonio: May 15-18

Speech and Debate to Richmond, VA, for National Tournament: June 13-20

Medical Leave - North Intermediate - Support - 2/14/26 - 5/18/26

FMLA - Administration - CN - Support - 6/9/26 - 7/6/26

FMLA - Transportation - Support - 4/9/26 - 4/27/26

FMLA - Central Intermediate - Certified - 3/23/26 - 4/10/26

FMLA - Middle School - Certified - 3/23/26 - 5/1/26

FMLA - Administration - Certified - 4/27/26 - 5/29/26

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Teaching and Learning

Presentation of the Comprehensive Exit (Dropout Report) and College Remediation Reports. Information only. No action required by the Board of Education.

Discussion and possible board action to approve a renewal of the service Agreement with First Educational Resources for a total amount of $38,000 to be paid from Title II funds for staff training in the 2026-2027 fiscal year.

Discussion and possible board action to approve a Memorandum of Understanding with RAND that would allow teachers to volunteer to participate in a lesson related to Jewish history for the 2026-2027 fiscal year.

Discussion and possible board action to approve an agreement with the AOPA Foundation, Inc. for the High School Aviation STEM Curriculum for the 2026-2027 fiscal year.

Discussion and possible board action to approve an agreement with Christina Evans, LLC for contracted services for Orientation and Mobility (O&M) at a cost $87.00 per hour for the 2026-2027 fiscal year.

Operations

Discussion and possible board action to approve the Emergency Reunification Memorandums of Understanding (MOUs) for the 2026-2027 fiscal year with South Tulsa Baptist Church. 

Discussion and possible board action to approve the 2026-2027 Holiday Schedule for the twelve-month employees.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Executive Session

Discussion and possible board action to move into executive session to discuss the possible sale of real property (25 O.S.Sec. 307 (B)(3)) and to discuss the appointment of an individual and/or interview candidates to be appointed to Board Seat #1 (25 O.S. Sec. 307 (B)(1) and 70 O.S. Sec. 5-118).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Finance

Discussion and possible board action to approve the Master Service Agreement for janitorial services from Statewide Commercial Cleaning Company at a cost of $9,201.00 per day for buildings and athletics, and a cost of $29,310.00 for floor services per treatment to be paid from the Building Fund for the 2026-2027 fiscal year.

Discussion and possible board action to approve a software service agreement with SylogistEd at a cost of $26,449.20 for the 2026-2027 fiscal year to be paid from the General Fund.

Discussion and possible board action to approve the OSSBA Membership Services, the 2026 Policy Service, and the 2026 Assemble Service for Board Meetings at a total cost of $9,730.00 to be paid from the General Fund for the 2026-2027 fiscal year.

Discussion and possible board action to approve an E-rate Contract with CRW Consulting E-rate Services, LLC for the 2026-2027 fiscal year.

Discussion and possible board action to accept or reject any contracts received for the purchase of surplus real property described as follows: Lot Two (2) BLOCK One (1), BIXBY WEST, an Addition to the City of Bixby, Tulsa County, Oklahoma.

Human Resources

Discussion and possible board action to approve the selection of Dr. Amy Hudson as assistant superintendent, effective July 1, 2026.

Discussion and possible board action to appoint an individual to vacant Board Seat #1.

Administer the Oath of Office for Board Seat #1

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn