October 7, 2024 at 7:00 PM - Beatrice Regular City Council Meeting
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1. PLEDGE OF ALLEGIANCE
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2. ROLL CALL
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3. CONSENT AGENDA
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3.a. Approve agenda as submitted.
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3.b. Receive and place on file all notices pertaining to this meeting.
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3.c. Receive and place on file all materials having any bearing on this meeting.
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3.d. Approval of minutes of regular meeting on September 16, 2024, as on file in the City Clerk's Office.
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3.e. Approval of minutes of special meeting on September 30, 2024, as on file in the City Clerk’s Office.
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3.f. Approval of the funding request from the Beatrice Sertoma Club in the amount of $10,000.00 for ADA-compliant playground equipment and park improvements at Sertoma Astro Park, as recommended by the Beatrice Plus Advisory Board.
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3.g. Approval of the funding request from the Leadership Beatrice Class #18, in the amount of $7,000.00 for an Outdoor Shuffleboard Court in Downtown Beatrice, as recommended by the Beatrice Plus Advisory Board.
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3.h. Resolution Number 7408 entering into a Hangar Lease with Wyatt Lindstrom, for the purpose of leasing the Hangar E-4, located at the Beatrice Municipal Airport.
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3.i. Resolution Number 7409 entering into a Hangar Lease with John Niemeyer, for the purpose of leasing the Hangar C-2, located at the Beatrice Municipal Airport.
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3.j. Resolution Number 7410 entering into a Hangar Lease with Kim Jordening, for the purpose of leasing the Hangar C-1, located at the Beatrice Municipal Airport.
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3.k. Resolution Number 7411 adopting the revised Continuing Educational Assistance Policy.
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3.l. Resolution Number 7412 entering into a lease with Gage County for office space in the Beatrice Police Station used by the Gage County Probation Office.
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3.m. Resolution Number 7413 entering into a Ground Lease with Exmark Manufacturing Company, Inc., for the purpose of leasing a portion of City-owned property to be used as a Parking Lot for Exmark’s business.
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3.n. Resolution Number 7414 entering into a Ground Lease with Exmark Manufacturing Company, Inc., for the purpose of leasing a portion of City-owned property to be used as a Test Area for Exmark’s business.
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3.o. Resolution Number 7415 entering into an Agreement between the City and the Cybersecurity and Infrastructure Security Agency (CISA) providing the City access to CISA’s Protective Domain Name (DNS) Resolver (Protective DNS).
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3.p. Resolution Number 7416 entering into a Master Agreement Work Order #3 with Olsson, Inc., for Post-Construction Support services related to the Water Transmission Main, as recommended by the Board of Public Works.
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3.q. Resolution Number 7417 executing the Construction Management Contract with Southeast Nebraska Development District (SENDD) for services associated with Davis-Bacon and Related Acts (DBRA) compliance for the construction phase of the CDBG Downtown Revitalization Grant Project 23-DTR-002.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. PUBLIC HEARINGS/BIDS
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4.a. Public Hearing on the acquisition of real property from School District 34-0015, a/k/a Beatrice Public School District and f/k/a the School District of the City of Beatrice, commonly known as Lincoln School Elementary, Paddock Lane Elementary School, Cedar Elementary School, and Stoddard Elementary School.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
familiar with what is going on, required to have public hearing prior to acquiring property. cedar & stoddard tomorrow, others at a later time. names BPS known as. Ruh - cedar lots of big chunks of concrete on playground. TT - that will be our responsiblity. we will clean up & possibly remove some items. will fence off areas if needed.
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4.b. Public Hearing on the acquisition of real property from Dinah Ethington legally described as: The West Half (1/2) of Lot Twenty-Five (25), Green’s Subdivision, an Addition to the City of Beatrice, Gage County, Nebraska, Parcel ID No: 012057000, commonly known as 1515 Grant Street, Beatrice, Nebraska.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
1515 grant, not suitable house, vacant for a number of years, Ms. Ethington contract to donate & pay $5,000 over next 2 years, also back taxes. we will demo & try to repurpose. secure DOT as collateral. Terry - do we do this often TT - yes, try to work with property owners
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4.c. Public Hearing for the purpose of considering the proposed One- and Six-Year Road and Street Plan for 2025.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
jb - state allocates dollars & city must show projects plan to use. reviewed streetlogix PCI - overview of city 77/100 score. concrete 35 years; asphalt 20 years max years. TD - expanded shale? JB - aggregate used after armor coating...use gravel at this time, state spec for gravel isn't easy to get at this time, looking to go to shale, more life & less dust. JB - Armor coating doesn't help with the structural base, JB inputs projects upon completion to update the current existing roadway. we also take into consideration how the street surface actually looks.
TFairbanks - maintenance, lots of weeds in cracks, is that part of this program. JB - drove car through each street, to come up with score. Jason's crews go through as much as they can, only so many manhours, but do best we can. will look at those as well. Mayor - thanks James & Jason, not all software, will see some type of budget to have car come back once every 5 years, to compare algarithums JB - Year 1 & 2 most important, with biennial budget. lots of large scale projects. Ella, 2-3; brick to concrete, angle parking/parallel, landscaping/trees, etc; LIncoln, 25-27, continuation project currently going on; Lincoln 33rd - currently going on - will be finalized; M&O - Grant, 14-16; trying to move to 3" m&o; Paddock, SUmner to Wiebe; Scott, 5-6; possibly sidewalks. Asphalt Sealing/Armor Coating - based on scores generated. $75,000 each. total $6.3 million project costs; budget $6.2; shortfall $100,000 go out for bids, may come in under & if not, we can pull sections off to fit within budget. Year 2 - US Hwy 136, 1st to 21st - State project M&O, they will update curb/gutter. fully funded by State. CUrb & gutter 10th-13th - city has done some repairs to prepare. 7th, Arthur - monroe, joints & grass growing thru, local roadway 7"; Lincoln Street, 5-8th, Hwy 77 intersection; M&O - marlborough, 3-5, 10th, court to Scott; going out for additional funding & if received, could move these 2 projects up & look at moving other projects up as well. Total $4.4 million, budget $4.4, within budget continuation through years, Lincoln sections to complete to 19th. TF - just do intersections? JB - most encapsulate intersections & may be able to have a few other projects. TF - will we just hit intersections at one time & just go back, TT -think it will be a funding question. JB - could do it that way as well, then infill between. this spreads it out over more years. TF - enormous traffic, intersections seem problematic, surface seems ok, water pools, etc., more concerned, want to have all done, Year 4 - 2028 - placeholder start of 136 relocation, cost estimates from study. broke up into even pieces. $5 million Hwy 77 improvements - state project 3" M&O?? City will be expected to pay for a portion of this project, however, no amount has been determined at this time. Lnk - another filler project after that. YEar 5 - other 1/2 of highway relocation. 6 year project, then court street beautification corridor. keep tabs on so we can plug those in. McLain, - west court street bridge affect? 2029 - not many details at this time, will line up with moving Hwy. new floodplain being done now, how will that effect elevations on COurt STreet. met with STate regarding our projects & we will make every effort to line up. Mayor - SS4A, coming to an end 10/30 @ HS public meeting. reason we did study, also something to get grants to move alot of this for funding will open doors to get $ to repair. |
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5. RESOLUTIONS
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5.a. Resolution Number 7418 executing a Contract for Donation of Real Estate and all necessary documents to acquire real estate from Dinah Ethington.
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5.b. Resolution Number 7419 adopting the One- and Six-Year Road and Street Plan for 2025, as recommended by the Board of Public Works.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
adopting plan
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5.c. Resolution Number 7420 declaring the City’s official intent under the Internal Revenue Code of 1986, as amended, to reimburse certain capital expenditures from the proceeds of tax-exempt or tax-favored debt obligations, as recommended by the Board of Public Works.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
reimbursement resolution - utility depts issue bond allow to spend, timing issue, allow to purchase, WPC &Water vac truck, EL - $2 mill. KErr - bonds? TT - untilty none except SRF loans
Eskra - vac trucks will be imperative digging is almost obsolete, very expensive, necessary tool |
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5.d. Resolution Number 7421 adopting the Plan-in-Hand Report for the work required to construct the proposed trail from Riverside Park to the Homestead National Historical Park, Project TAP-FLTP-34(44), Beatrice Homestead Trail, CN 13488.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
trail to homestead. one parts of PLan in Hand engineerings have made 30% design, at that meeting 4/1, engineers had drawn most of the trail on private property, OA is engineer on plan, reworked it, design now majority is on public ROW to 6 acres to 1/2 acre, exit at Riverside Park, through River Road, cross 136 south to HOmestead, stops at County road, if we cross into Homestead. bidding in 2026, construction in 2027. TD - have we had PH on this? TT - yes; TD - owners reached out? TT - not sure they have been contacted, will be contacted for perm or temp easements. TD -can look at document in City Hall where lines will be drawn.
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5.e. Resolution Number 7422 executing the Project Program Agreement between the City and Nebraska Department of Transportation (NDOT) for the Court Street Access and Safety Transformation (“CAST”) Initiative, Project DPS-34(46), CN 13608.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
as with most federal projects, hand off federal requiremsnt to NDOT for relocation for Hwy 136, similar to Trail??? ANd other projects. read through all pages, PIH, questions if hand off to NDOT, do we loose control, no, NDOT draft of RFQ, committee will consist of 2 NDOT & 2-3 City. bid letting October 2027.
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5.f. Resolution Number 7423 executing the Purchase Agreement to transfer the house located at 1902 Lincoln Street to Randy Essink.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
1902 lincoln acquired property, worked out deal with Essink to purchase for $750. will remove house off property by June 2025. penalty if not removed by that date. WIll also next time, lease for $1 to prepare for him to move house. when done, we will have to remove foundation.
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5.g. Resolution Number 7424 entering into a Lease with Randy Essink for the purpose of accessing the house located at 1902 Lincoln Street to prepare said house for removal.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
just discussed lease 9 months, access to preopryt, utiliteis in his name, to prep house ot be moved.
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5.h. Resolution Number 7425 executing the Loan Agreement, Promissory Note, Personal Guaranty, and Deed of Trust, and any other necessary documents between the City and MDDS, LLC, for a direct loan in the amount of Eight Thousand Four Hundred Dollars ($8,400.00), as part of the Downtown Revitalization Program and CDBG Grant 23-DTR-002.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
with other DTR, MDDS, LLC 105-111 NOrth 5th, brick repairs & tuck pointing. set up as forgivable loan, have to keep 5 years, this allows opportunity to obtain $ back if necessary
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5.i. Resolution Number 7426 executing the General Release, Request for Reconveyance, and the Deed of Reconveyance, along with all other necessary documents to release and discharge Michael S. and Shelley R. Shaefer regarding their LB840 Loan Agreement.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mike received last DTR grant, had to make payment to Contractor, we loaned LB840 funds, all has been taken care of, paid in full, releases all collateral with LB840 agreement.
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5.j. Resolution Number 7427 executing the Loan Agreement, Promissory Note, Personal Guaranty, and Deed of Trust, and any other necessary documents between the City and Michael S. and Shelley R. Shaefer, for a direct loan in the amount of Twenty-Nine Thousand Eight Hundred Eighty Dollars ($29,880.00), as part of the Downtown Revitalization Program and CDBG Grant 23-DTR-002.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
last DTR fixed up Holly - NOrth Side, this $29,880, for Cinema, SOuth Side
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6. ORDINANCES
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6.a. Ordinance establishing salaries and compensation for various City and Board of Public Works non-union employees.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
state law requires salary ordinane, 2.5% cola for all non-union employees.
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6.b. Ordinance establishing salaries and compensation for various City and Board of Public Works union employees.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
union - police just singed at 3.5%, FIre & IBEW current contracts 2.5% this year
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7. PUBLIC FORUM
Discussion:
dana hydo, playground at school was played at alot, riverside park on otherside, paddock doesn't have playground, lincoln will due to busy street. as a thought, rather than waiting years down road, would be helpful to have playground or park on that side.
dave rayburn, when minutes put together, explained in detail, copy explained again. didn't state anything complete & why mayor continues to do anything about it. Kathleen Daly??, cemeteries in this community, ready to retire back in home state. if council, mayor, city administrator, seek advise & inter. concern if coming back here, are you taking care of citizens? |
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8. DISCUSSIONS/REPORTS - None
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9. MISCELLANEOUS
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9.a. The next regular City Council meeting is October 21, 2024 at 7:00 p.m. in the BPS Administration Building Board Room. There will be a work session on October 21, 2024 at 6:00 p.m. in the BPS Administration Building Board Room.
Action(s):
No Action(s) have been added to this Agenda Item.
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