August 28, 2023 at 7:00 PM - Beatrice Special City Council Meeting
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1. ROLL CALL
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2. CONSENT AGENDA
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2.a. Approve agenda as submitted.
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2.b. Receive and place on file all notices pertaining to this meeting.
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2.c. Receive and place on file all materials having any bearing on this meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. PUBLIC HEARINGS/BIDS
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3.a. Public Hearing for the purpose of conducting the FY24 & FY25 Budget Hearing.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
general fund - rev & expenditures; city side - tax dollars increase in revenue - covid $ & insurance proceeds 22 & 23, flattening out, expenses exceed moving forward
where GF come from sales tax, property tax. lodging tax, licenses & permits, intergovernmental - county, state, etc, charges for service, misc intergovernmental blue line - covid & yellow grant line - misc green insurance proceeds for roof projects expenditures - GA - capital & grants, fluctuates more. green bar increase from 21, $800,000 in CARES & addle $2.50 mill FY23 increase $2 mill additional expenditures, roof expenditures FY24 - $165,000 purchase of 1902 lincoln bugeted for in GA ; $400,000 Ella street beautification $250,000 safe streets for all grant FY25 - add CDD very steady, no changes moving forward PD - uptick in FY24 additional wages $591,000 - no other significant chagnes FD - steady, proposed no changes to personnel or operations side PP - not many changes FY22 increase some donations - expenditures show on PP - also FD opened, additional cleaning. changes in PP is part time help; additional $15,000 - min wage increase, while not subject, have looked at increasing which impacts budget Lib - similar to PP FY24 $46,000 increase $26,000 PT help - same as PP - FY25 similar Capital Projects - went out 8 years to lay out & planning moving forward. Dempsters, school bldgs to demo? trail project to homestead grant our share $225,000 most likely FY24 & another FY26 depending on . All paid out of diff funds, keno, ball parks, playgrounds sertoma park grant applying for, Hannibal park, prairie palyground chautauqua, froberry park - water park - several years out life expectancy 30 years, 28 years no, need to start looking in FY29 bond issue? PD - 911 items required. big ticket items big battery backup, 911 doesn't go down, vehicles - PSD in next few years FD - new pumper truck $850,000, current is 30 years old, ambulances - $150,000?? defibulators, ladder truck in FY30, but put on radar planning for it & tackling the hurdle $1.7 mill Airport - added revenue increase in FY22 - insurance proceeds $900,000 ; FY23 expenditures repairing roofs; biggest change is proposed no property tax, operate off leases, rent, fuel sales, etc. airport - taxiway, hangars, most are grants from federal 90/10 split. taxi 10% would need bond issuance to cover our share of that grant sanitation/mars - rev & expenditures - started high, bonds to purchase. expenditures include depreciation, look different than actual cash numbers. continues to be good endeavor sanitation department - vehicles, roll out due to mileage on them so they are road worthy EL - FY21 polar vortex cost extra $_________ cash reserves, no pass to customers. in FY25 revenues bond issuance for utility side EL Capital - vehicles have been ordered for a couple years, lead time rather long, impacts cash reserves, substation $1.8 million - put in bond issuance in FY25 substation 8 in a few years WT - spike is SRF loan funds, other than that business as usual capital - $350,000 water main projects ; water line for new elementary school loop - dead end on Hwy 136 & Lincoln, could feed. was going to be done this eyar, but until street designed, waited on water line. using infrastructure fee to pay for this improvement. FY25 vac truck - bond issuance, necessary tool for utilities, too much stuff in ground & close together, vac trucks decade ago 1/2 mill WPC - similar consistent uptick FY25 bond issuance no change in opeartions capital - jet truck in FY25 - bond end of useful life; grit imrpvements & other future plant improvements that need to be made. lift stations improvemnts - some are communications new system will give more data ; add backup generator. trying to get backup pumps and uniform in nature STreet - expenses varies on when projects get done. FY22 - FY23, M&O didn't complete until FY23. FY24 - 33rd & Lincoln Capital - 33rd & Lincoln FY25?? another street department; NDOT - Hwy 77 portion we owe if on Hwy 77 formula in FY28 City share $860,000? Last time didn't tell us Portion of Property Tax Levy - 55% to BPS, County 17.6% ; City 18.5% GF - Cash Balance sold red in bottom 3 months expenses ; 6 months orange bars ; green is where cash reserves are. most generally operate in 3 months. come down in FY23, FY24 & FY25 - FY21 $700,000 gas reimburseme & cares money. FY22 - $1.3 insurance projects built up, FY23 spending proceeds, capital improvements spend down additional dollars & stay within 3-6 month time period BPW Cash Reserves - polar vortex, supply chain issues, budgeted for but didn't spend F $6.2 mill Water $1.7 WPC $1.6 Street $2.1 mill all end where should be end of next 2 budget years Debt City - fire station through FY Interest rate 2.5 & ___% ; as sales tax comes in retired BPW BOnd - retired by this December - water has SRF loans, $750,000 over 30 years at 0% interest Sanitation - Debt to purchase to up & running 10 year bonds .45% to 1.5% interest rate BASWA - total debt - should be debt free by Fy24, FY25 issue bonds to build new landfill cell, working hard to have 0 debt before issuing again LB840 4.3% interest Rates - 0% increase also tax levy add decrease in city's tax & eliminating airport, decrease of 5.05% Gary - is it always best to be cheapest or nominal increase necessary?? TT - had one in WPC last 2 years, Water 2 years ago??? Electric none - Sanitation?? keep in mind instead of shocking. GB - why not just increase nominal to help offset the increasing McLain - wells? cased? TT - yes, protect from other wells being Ted - CDD decrease in demo costs? have not spent for some time, proposed decrease of $5,000. TF- wish could have been more aggressive & spent that Ted - Fire expenditures, does it fluctuate with salaries &??? TT - try to plan for retirement, usually person leaving gets paid out sick leave, etc., do try to monitor Terry - talked about not enough cash to do more detailed study of hwy 136 & downtown or put more into Lincoln street Pg 28 - TT budgeted for $1.1 million Terry - not put in$750,000 downtown was not in budget. TT - budgeted for $1.4 million, if $750,00 budgeted & ready, TD because we don't have enough cash right? TT - yes. page 1 shows on right projecting 5,750??? pg 83 left hand corner cash $11.4 million in electric water wpc cash - those $17 million. understand budget conservatively, where do we draw line. at some point in time, taking money we don't need to take to fund money sitting in a bank. $17 mill why can't we further prioritize #1 priority. can grow community with it, give back, reduce utilities, but they elected us to make city better to do what we can to make this place grow. #1 priority should be funded in this budget. if cash problems, page 10 if have $17 million and Hannah been working to invest money, interest in prior years was lower, $__________ interest revenue?? $100,000 FY23, but next years only estimated $60,000??? in next 2 years. underbudgeting in TD opinion. PG 8 - not enough cash, left side city sales tax $3.2, $3.5, est $3.5 - budget $2.7, not even budgeting what we earned when we had $3.1 mill - ok being conservative, but even if not raised amount of Occupation Tax - Lodging - same thing $55,000 going to cash budgeted instead of budgeting somewhere close to where we have been, dropped down for next 2 years. way more than $750,000, both worthwhile projects, 25th STreet LIncoln worthwhile, but don't think we budget so low, why cant we come up with more cash to do both of those projects? think can do both $___ LIncoln Street & downtown to design phase & have discussion to find out if us & community want to get done. in comparison being overly conservative. TT - disagree not budgeted for. Decision for Council to decide. TD - either or should have been brought up. no reason we can't do both. TT - cash can't be used for street. HB - each one of the funds has interest on each EBA $1.6 million interest earnings category. all $ earns interest, all in money market funds. TD - seems line items is substantially conservative. not changing president & interest rates are going . TT - page 11, additional cash, net change in GF this year net change of -$550,000. TD - still could change & numbers would change significantly. TFairbanks - have argued in recent years too much in cash reserves, understand 3-6 months, never know, this isn't how this works. this is if everyone stops paying property tax, sales tax, more comes from sales tax than property tax. argument think this project needs to be funded, even if out of cash reserves - don't want to change anything else, asking 7 if north of $4 million, just south of $5 million, simply put in budget. need to get this started, time to do it. please think about where at to be comfortable. prior years less than $100,000 left. Ruh - pg 31, highlighted hwy route or $1.1 million which is 33rd & Lnk, should be able to do both. have to do something for school, put in this position, nothing happens, need to go forward to get study done for downtown. TT - street out of street, have to pay $850,000 on budget that doesn't generate. TD - told TT to find that, that's his job. Mayor- not job to figure out Kerr - cash reserves never had issue with having additional funds. never know what may come this way, transformers. remember when down, but using electric not legal. TFairbanks - all city funds. BPW not city funds, hard to explain - have in the past used EL for a bank, they used to pay for gas, keno funds for PD vehicles, lodging tax for tourism, have done curtains in CA. all fits, but point is can make all this fit into that. all money for people in city of beatrice, fees, taxes, etc, whatever they pay. Ruh - page 84 expenses at bottom - didn't think used NPPD, why paying them? TT - should be AEP & NextEra Ruh- fix Ruh - LES? TT - next year capacity Fralin- page 70 $50,000 for dempsters for FY24 anything else?? TT - could listed as demos & put together, listed them separately. TT - may tear down diff times. Mayor - dept good job, hannah not easy with all pockets. $750,000 & $1.1 - do we have or do we not. mindful of as a mayor, fiscal responsibility & public safety & infrastructure at time. for me, more conservative, look at what happens if we have catastrophic & insurance doesn't pay back. downtown reviatlizeation truly believe right thing to do, need to have exact plan & have federal government help with. is it the only important project no. protect for what could potentially happen. heavy in cash reserves, maybe? will be more definitive to either accept or change. TD - appreciate everything nothing changes anything else with the budget, come up with cash to come up with these numbers...revenues look extremely conservative. just wanted on the table. Mayor - comfort level risk?? council made clear to move forward, but not going to happen overnight. have to keep all in mind moving forward. have to work through these things, have to keep in forefront, would still feel if something happens in future. TFralin- $4.3 mill when we go back & demo schools, sell property that goes to street? TT - back to street & utilities. Mayor - be patient & wait to see if that $4.3 mill Doyle - page 109 $370,000 necessary for our own system, TT - its our expense. TD - page 4 tax levy increase of $0.02 municipal equalization funds & also on page 8; $926,000 drops to $___________ MEF - based on formula from state looks at average property tax rate, if above, sees you have more need & get more money. population also figured in. when levy fluctuated. FY2012 - TT _ current year #5 in city. HB - 9-7, population did drop with census. Rich - when terry brought up elementary school. sewer line? Kerr - did they pay? TT - yes, counted towards what their portion of street Mike - MS $30,000 Sothan - as going forward $30,000 came up with 2 years ago now, as MS tries to be astainable, request would be to increase that to $40,000. value that MS brings, want to make this organization astainalbe & be valuable partner. Barnard - think big picture, increase MS asking for not out of line. support $10,000 increase Nate Koch, listed to increase $591,000, and part time wages, any changes to Fire Dept wages in future? Mayor- if negotiations due to union, becomes what core of _______ with discussions, Nate - have tried for those discussions Mayor - because you have union, becomes union discussion on where outcomes. KErr - question was have you talked to mayor & Tobias? Nate - yes, all said is working on it or getting numbers, why not . TT - have numbers need to meet with Mayor & group, possibly Thrusday |
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4. RESOLUTIONS - None
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5. ORDINANCES - None
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6. PUBLIC FORUM
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7. DISCUSSIONS/REPORTS - None
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8. MISCELLANEOUS
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8.a. The next regular City Council meeting is Tuesday, September 5, 2023 at 7:00 p.m. in the BPS Administration Building Board Room.
Action(s):
No Action(s) have been added to this Agenda Item.
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