September 5, 2024 at 5:30 PM - WASHINGTON COUNTY BOARD OF EDUCATION
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I. CALL TO ORDER
Discussion:
Chairman Mike Masters called the meeting to order. Prayer - Vince Walters Pledge - Chad Fleenor |
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II. REORGANIZATION OF THE BOARD
Discussion:
Chairman Nominations
Keith Ervin nominated Annette Buchanan Second Greg Huddlestone Chad Fleenor nominated Whitney Riddle Second Mike Masters Roll Call Vote Eric Barnes - Whitney Riddle David Hammond - Annette Buchanan Whitney Riddle - Whitney Riddle Keith Erivn - Annette Buchanan Gregg Huddlestone - Annette Buchanan Chad Fleenor - Whitney Riddle Vince Walters - Annette Buchanan Annette Buchanan - Annette Buchanan Mike Masters - Whitney Riddle 4 votes for Annette and 5 for Whitney Annette Buchanan was voted in as the next Board Chairman Chairman Annette Buchanan opened the floor for nominations for vice chairman Votes for Vice Chairman are as follows: Vince Walters - David Hammond Second Keith Ervin Mike Masters - Whitney Riddle Second Eric Barnes Roll Call Vote Barnes - Riddle Riddle - Riddle Hammond - Hammond Ervin - Hammond Huddlestone - Hammond Fleenor - Riddle Walters - Hammonds Masters - Riddle Buchanan - Hammonds David Hammond - 5 votes Whitney Riddle - 4 votes David Hammond voted in as next Board Vice Chairman Jennifer Moore voted in as clerk Mr. Boyd voted in as Parliamentarian Chair Pro Tem Keith Ervin nominated Whiteny Riddle Gregg Huddlestone seconded the motion FRN Representative Mike Masters - Nominated Vince Walters David Hammond - second TLN Representative Chan Fleenor nominated David Hammond David Hammond declined Vince Walters nominated Chad Fleenor Chad Fleenor declined Mike Masters nominated Eric Barnes Whitney Riddle seconded the nomination |
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III. RECOGNITION OF SCHOOL YEAR 2024 RETIREES
Discussion:
Mr. Boyd recognized the retirees.
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IV. Public Comment
Discussion:
No Public Comment
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V. CONSIDERATION OF MEETING AGENDA
Discussion:
Approval of meeting agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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VI. APPROVAL OF MEETING MINUTES
Discussion:
Approval of all minutes and workshops
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. July 11, 2024 -- Regular Meeting
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VI.B. July 30, 2024 -- Workshop
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VI.C. August 8, 2024 -- Regular Meeting
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VI.D. August 27, 2024 -- Special Called Meeting
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VI.E. August 27, 2024 -- Workshop
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VII. ANNOUNCEMENTS
Discussion:
Mr. Boyd will be attending the TOSS Fall Conference
Regular monthly County Commission Meeting Board Workshop The October meeting will be the first Thursday of the month. |
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VII.A. TOSS Fall Conference
September 15-18, 2025 Park Vista, Gatlinburg,TN |
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VII.B. County Commission Meeting
September 22, 2024; 6:00 p.m. |
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VII.C. Board Workshop
September 24, 2024; 5:00 p.m. |
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VII.D. October Regular Meeting
October 3, 2024; 5:30 PM |
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VII.E. Friday, October 4, 2024 -- In-Service/Professional Development Day (No Student Attendance)
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VII.F. Fall Break
October 7-11, 2024* *Students return on Thursday, October 17, 2024 *Teachers return on Monday, October 14, 2024 In-Service/Professional Development Days: October 14,15, and 16, 2024 (No Student Attendance on these days)
Discussion:
Mr. Boyd went over Fall Break
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VIII. SUPERINTENDENT'S REPORT
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VIII.A. Administrative Report (Annual Agenda Item)
Discussion:
Mr. Boyd will email all updates to the board on Monday
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VIII.B. Enrollment Update
Discussion:
Mr. Boyd stated that enrollment is under 8,100 students.
Mr. Huddlestone requested a break-down of teachers and student numbers by school for the next meeting. |
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VIII.C. Field Trips Report
Discussion:
Not uploaded at this time
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VIII.D. Maintenance Report
Discussion:
Click the link in report to view jobs completed.
Attachments:
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VIII.E. Monthly Financials
Discussion:
Mr. Hale provided reports. Auditors will be in next week.
When Mr.Hale gets an update, he will update the board. |
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VIII.F. Personnel Report
Discussion:
Mr. Boyd will email this information to the board.
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VIII.G. Grants Report
Discussion:
Ms. McKinney is working on a grant with the Forestry Service.
This grant will be no more than $20,000.00. |
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VIII.H. Other
Discussion:
WCEA representative Danielle Mitchell gave updates on this organization. Ms. Mitchell thanked the board for their help with WCEA.
Gregg Huddleston made a motion to accept the MOU with WCEA. Vince Walters seconded the motion. |
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IX. CONSIDERATION OF CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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IX.A. Approval of Family Life Curriculum
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IX.B. Overnight/Out of State Field Trips
Discussion:
Overnight trips discussed. Deadline of forms discussed.
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IX.B.1. DANIEL BOONE HIGH SCHOOL
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IX.B.1.1. DBHS History Department
AP US History/Civil War History Classes Newport News, Virginia Colonial Williamsburg, Virginia Appomattox, Virginia Trip Date: November 6, 2024 Duration: 3 days
Attachments:
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IX.B.1.2. DBHS -- Blazer Voices and Reflections
All East Honors Choir Lee University; Cleveland, Tennessee Trip Date: November 21, 2024 Duration: 3 Days
Attachments:
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IX.B.1.3. DBHS Blazer Bells
Ivitational Concert Raliegh, North Carolina Trip Date: November 8, 2024 Duration: 2 days
Attachments:
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IX.B.1.4. DBHS FFA Beef Show Team
Lebanon, Tennessee Trip Date: August 24, 2024 Duration: 2 Days
Attachments:
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IX.B.1.5. DBHS Reflections
American Choral Director's National Honors Choir Dallas, Texas Trip Date: March 18, 2025 Duration: 5 days
Attachments:
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IX.B.1.6. DBHS Key Club
Key Club District Convention and Leadership Conference Lexington, Kentucky Trip Date: March 14, 2025 Duration: 3 days |
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IX.B.2. DAVID CROCKETT HIGH SCHOOL
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IX.B.2.1. DCHS FFA/Ag
North American International Livestock Expo -- Sheep Show Louisville, Kentucky Trip Date: November 14, 2024 Duration: 4 days
Attachments:
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IX.B.2.2. DCHS FFA/Ag
National FFA Convention Indianapolis, Indiana Trip Date: October 21, 2024 Duration: 4 days
Attachments:
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IX.B.2.3. DCHS Girls Basketball Team
Elite Basketball Tournament Hilton Head, South Carolina Trip Date: December 13, 2024 Duration: 4 days
Attachments:
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IX.B.2.4. DCHS Girs Soccer Team
Smokey Mountain Cup Gatlinburg, Tennessee Trip Date: September 6, 2024 Duratoin: 3 days
Attachments:
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IX.C. Purchase Orders
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IX.C.1. Purchase Order 3483; Fincher Sports Floors; Sevierville, Tennessee; Gym Floor Maintenance (DBHS; DCHS; FBES); $15,324.00; Line Item 141E 72620-335
Attachments:
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IX.C.2. Purchase Order 2698; Frontline Technologies Group, LLC; Philadelphia, Pennsylvania; Annual Service Renewal -- Professional Learning Management module; District-Wide; $29,722.14; Line Item 141E 71100-399
Attachments:
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IX.C.3. Purchase Order 35517; NuMotion; SPED Services Equipment (various schools); $10,536.00; IDEA Part B Grant; Line Item 142E 71200-725 (900)
Attachments:
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IX.C.4. Purchase Order 35515; Gov Connection; Merrimack, New Hampshire; Technology-Laptops; $11,772.75; Line Item 142E 72200-790 (900)
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IX.C.5. Purchase Order 35527; Hazeldon Publishing; Center City, Minnesota; Olweus Bullying Prevention Program; $15,200.00; Title II-D -- Stepping Stone Academy; Line Item 142E 72130-499 (160)
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IX.C.6. Purchase Order 3594; Tyler Technologies, Inc; Dallas, Texas, Annual Renewal -- Maintenance and Support; System-wide; $51,058.20; Line Item 141E 72250-399
Attachments:
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IX.C.7. Purchase Order 3595; NCS Pearson, Inc; San Antonio, Texas; AimsWeb Universal Screener Annual Subscription Renewal; $24,850.00; Line Item 141E 72250-399
Attachments:
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IX.C.8. Purchase Order 3631; Two Squirrels Cabinets and More; Limestone, Tennessee; Addition to previously approved LES ISM Grant CTE room upgrades; $3,865.00; LES-ISM Grant Funded; Line Item 141E 76100-399-000-00000-002
Attachments:
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X. DISCUSSIONS/PRESENTATIONS
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X.A. WCEA Representative -- Request to Address the Board
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X.B. Professional Educator Collaborative Conferencing Act: Consider approval of proposed 2024-2027 (3 Yr) Memorandum of Understanding
Action(s):
No Action(s) have been added to this Agenda Item.
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X.C. Lewis Group Architects
Action(s):
No Action(s) have been added to this Agenda Item.
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X.C.1. High School Stadium Upgrades Project; Application and Certification of Payment No. 08; Payment to Burwil Construction Co.; $968,823.32; Purchase Order 2499 (Board approved 08/08/2024) not to exceed $4,888,000.00; Line Item 141E 76100-799
Discussion:
Work continues at high schools. DCHS had their first game and everything went well. A lot of compliments. Hopefully, by Musket Bowl on the 6th the job will be complete. Crockett band did a great job. Speakers are arriving by next week for both high schools. Keith Ervin asked about Lamar tiles. Mr. Boyd has not forgotten this project. It will be discussed and taken care of at a later time.
Before and after, pictures were shown at the board meeting. Some provisions will be made. Handrails are arriving soon. Paint issues are listed on the report.
Attachments:
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X.C.2. Consider approval of Proposed Change Order #24 for Daniel Boone High School Stadium Renovation -- relocation of primary home grandstand entrance.
Discussion:
This change will be listed on the punch list.
Bathrooms and buildings should be finished on the 16th. Payment for the lights needs to be made. Motion made by Keith Ervin Vince Walters seconded the motion. Gregg Huddlestone asked about the speakers. Dr. Adams stated that he had been to DCHS and the speakers were working. There are a few more speakers to connect to the system. The countertops are in, and the sinks are set. Sound Systems at Boone will begin on Monday.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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X.D. Consider approval of 2025 WCS Employee Dental/Vision Plan Options
Action(s):
No Action(s) have been added to this Agenda Item.
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X.E. Consider approval to purchase Magma Math Platform (Supplement Math Resource) annual district access subscription from Radish Education Inc -- Palo Atlo, California -- in the amount of $37,500.00 for 2500 student licenses; Line Item 141E 71100-449
Discussion:
Magma Math Platform - 2500 license -$37,500 for 1 year
This will cover certain grade levels, especially high school Algebra. We will initiate this program in January and run through spring. It will be discussed during the budget to determine if the program can be scaled to other grades.
Action(s):
No Action(s) have been added to this Agenda Item.
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X.F. Approval to release bids for school bus tires
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XI. Additional Items for Board Approval
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XI.A. Purchase Order 3648; Ford of Murfreesboro; Murfreesboro, Tennessee; 2023 Transit 350 Van Purchase -- State Contract; $50,019.00; Transportation; Line Item 141E 72710-729
Discussion:
Dr. Adams gave the information about the van that needed to be purchased for school nutrition.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XI.B. Purchase Order 2668; Preston Woodworking; Johnson City, Tennessee; Cafe Project (prior approval by WCBOE); Cabinets and Countertops -- Materials and Installation; $11,726.00; ISM Grant; Line Item 141E 76100-707-002
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XI.C. Overnight Field Trip Request (received 8/29/2024)
Daniel Boone High School DBHS Girls Volleyball Team Wilderness at the Smokies -- Volleyball Tournament Sevierville, Tennessee Trip Date: September 6, 2024 Duration: 2 days
Discussion:
Vince Walters made a motion to approve all overnight field trip requests.
David Hammond seconded the motion.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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XI.D. Overnight and Out of State Field Trip (Received 08/30/2024)
Boones Creek Elementary School 8th Grade Class Trip -- Spring 2025 Washington D.C. Trip Date: May 13, 2025 Duration: 4 days
Attachments:
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XI.E. Overnight Field Trip Request (Received 09/03/2024)
David Crockett High Schools DCHS Chorus All East Tennessee Honor Choir Cleveland, Tennessee Trip Date: November 21, 2024 Duration: 5 Days
Attachments:
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XI.F. Overnight Field Trip Request (Received 09/03/2024)
David Crockett High School DCHS Chorus All State Honor Choir Nasvhille, Tennessee Trip Date: April 8, 2025 Duration: 5 Days
Attachments:
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XI.G. Overnight Field Trip Request (Received O9/03/2024)
David Crockett High School DCHS SKillsUSA Masonry Institute Lebanon, Tennessee Trip Date: October 25, 2024 Duration: 3 Days
Attachments:
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XI.H. Overnight Field Trip Request (Received 09/04/2024)
David Crockett High School Cross Country -- Competition Hendersonville, Tennessee Trip Date: November 6, 2024 Duration: 2 Days
Attachments:
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XI.I. Overnight and Out of State Field Trip Request (Received 09/04/2024)
David Crockett High School Cross Country -- Competition Oakville, Alabama Trip Date: October 4, 2024 Duration: 2 Days
Discussion:
Keith Ervin wanted to discuss the Jonesborough Middle School property. Mike Mastes did not want to discuss it. This will be discussed at the next workshop.
Chad Fleenor brought an action item up for discussion. Chad Fleenor made a motion to pay the amount of $968,823.32. Keith Ervin seconded the motion. |
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XII. ADJOURNMENT
Discussion:
Meeting Adjourned
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