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April 28, 2020 at 5:00 PM - Called Meeting

Minutes

Minutes

I. CALL TO ORDER

Discussion: Chairman Ervin stated under the continued provisions of the State Executive Order to protect the safety and welfare of the public, the Washington County Board of Education meeting was closed to the public. Some Board members will be participating electronically. In order to maintain transparency, the meeting was livestreamed and audio recording would be provided as requested. The livestream link could be found on the website, www.wcde.org.

Mr. Ervin called the meeting to order.

Following a moment of silence, Jason Day led the pledge to the flag.

Action(s):

Motion carried:

Phillip McLain moved to amend the meeting agenda to include consideration of yard signs for the 2020 graduates of Daniel Boone High and David Crockett High. Mary Beth Dellinger seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

No Action(s) have been added to this Agenda Item.

II. REVIEW AND CONSIDERATION OF BID FOR DANIEL BOONE HIGH SCHOOL ROOFING PROJECT

Discussion: Mr. McLain moved for approval to award bid to Barnard Roofing on low bid of $234,972 for the reroofing of the gymnasium at Daniel Boone High. Mr. Day seconded the motion.

Mr. Ganger asked if awarding the bid was time sensitive. He expressed displeasure with the current roof replacement at Jonesborough Elementary that is being completed by Barnard Roofing. Mr. Ganger said he would like to find out more information on Radco Company that had also submitted a bid.

Action(s):

Motion carried:

Chad Fleenor moved to postpone awarding the bid to obtain more information on the Radco Company. Mary Beth Dellinger seconded the motion which carried on roll call vote:

Keith Ervin: no
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

DBHS Roof April 2020

III. PAYROLL ISSUES

Action(s):

Motion carried:

Todd Ganger moved to issue back pay to the 120 contracted employees for their lost wages during the COVID-19 pandemic and for their payroll to continue through the end of the school year. Jason Day seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

No Action(s) have been added to this Agenda Item.

IV. FY 21 BUDGET

Discussion: Finance Director, Brad Hale, presented the April BEP estimate, a budget narrative analysis, and a budget change list for FY21 that outlays the reoccurring mandatory cost increases. Mr. Hale presented the information to begin discussion and considerations for the FY21 budget.

The Board began review of the items, line by line, requested and ranked by importance from the Director and Staff.

The Chairman requested each item to be considered and a roll call vote taken to decide if the item would be included in the FY21 budget.

The Board discussed splitting the current counselor's time between Asbury and Midway as an option opposed to creating a new position for a full time counselor at Midway. Dr. Flanary said this would be a possible solution.

The Board discussed the AED pads for all school clinics, that was included on the requested items' list. It was decided the purchase of the pads were a "must have" to keep the AED's operational.

Mr. Hammond requested all travel expenses incurred from the system to be provided to the Board for review.

The Board requested CTE Director, Crystal Fink, provide a detailed list of how the money allocated to the department would be used.

Action(s):

Motion 1 carried:

Phillip McLain to include English Language Arts textbooks for K-12 in FY 21 budget. Annette Buchanan seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 2 carried (As Amended):

Todd Ganger for approval of the FY21 Budget to include 1% raise for all employees and request co commission to fund half of the total needed to fund the 1% raise and to include the items from the requested list as approved by the Board and add $250,000 to the CTE Program. Annette Buchanan seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: no

Amendment carried:

Jason Day 1% raise for all employees and request co commission to fund half of the total needed to fund the 1% raise and to include the items from the requested list as approved by the Board and add $250,000 to the CTE Program. Chad Fleenor seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: no
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 3 carried:

Mary Beth Dellinger moved for approval of the FY21 dietary budget with step increase. Mitch Meredith seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 4 carried:

Mary Beth Dellinger moved to add 5% increase for dietary employees as requested. Todd Ganger seconded the motion which carried on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: no
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: no

Motion 5 carried:

Jason Day moved to fund the yard signs for the Daniel Boone and David Crockett seniors. Phillip McLain seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 6 failed:

Keith Ervin moved to include school administrative raise ($1,000 per administrator. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: yes
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 7 failed:

Keith Ervin moved to include an increase to athletic coaching supplements. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 8 failed:

Keith Ervin moved to include CTE Incentive to teachers. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: yes
Jason Day: no
Mary Beth Dellinger: yes
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: yes
Mitch Meredith: no

Motion 9 failed:

Keith Ervin moved to include Family Life teacher position. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: yes
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 10 failed:

Keith Ervin moved to include one maintenance (grounds) department position. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 11 failed:

Keith Ervin moved to include two golf coach supplements for middle school. seconded the motion which failed on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: yes
Mitch Meredith: no

Motion 12 carried:

Keith Ervin moved to fund a ABA Behavioral Therapist. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: no
Mitch Meredith: yes

Motion 13 failed:

Keith Ervin moved to include a Guidance Counselor position for Midway School. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 14 carried:

Keith Ervin moved to fund one Behavioral Psychology/Therapist. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: no

Motion 15 carried:

Keith Ervin moved to fund one Social/Emotional Psychiatrist/Therapist. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: no
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 16 failed:

Keith Ervin to fund one technician for the Technology Department. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: yes
Jason Day: no
Mary Beth Dellinger: yes
Chad Fleenor: no
Todd Ganger: no
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: no

Motion 17 failed:

Keith Ervin moved to fund one Home Economics teacher position. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 18 failed:

Keith Ervin to fund one secretary position for the Maintenance Department. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: yes
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: yes

Motion 19 carried:

Keith Ervin to fund an Assistant Principal position for Boones Creek Elementary. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: yes
Mary Beth Dellinger: no
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 20 carried:

Keith Ervin fund Get-More-Math program for all K-8 schools in addition to Daniel Boone High. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: yes
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: no
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 21 carried:

Keith Ervin moved to fund the Unified Classroom program in PowerSchool. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: yes
Todd Ganger: yes
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 22 failed:

Keith Ervin moved to include school copier allocation. seconded the motion which failed on roll call vote:

Keith Ervin: yes
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

Motion 23 carried:

Keith Ervin moved to include allocation to CTE teachers for supplies. seconded the motion which carried on roll call vote:

Keith Ervin: yes
Annette Buchanan: yes
Jason Day: no
Mary Beth Dellinger: yes
Chad Fleenor: yes
Todd Ganger: no
David Hammond: no
Phillip McLain: yes
Mitch Meredith: yes

Motion 24 carried:

Keith Ervin moved to allocate funds to the CTE program for equipment. seconded the motion which carried on roll call vote:

Keith Ervin: no
Annette Buchanan: yes
Jason Day: no
Mary Beth Dellinger: yes
Chad Fleenor: no
Todd Ganger: no
David Hammond: yes
Phillip McLain: yes
Mitch Meredith: yes

Motion 25 failed:

Keith Ervin moved to allocate funds to the Attendance/Discipline Department for travel. seconded the motion which failed on roll call vote:

Keith Ervin: no
Annette Buchanan: no
Jason Day: no
Mary Beth Dellinger: no
Chad Fleenor: no
Todd Ganger: no
David Hammond: no
Phillip McLain: no
Mitch Meredith: no

No Action(s) have been added to this Agenda Item.

Attachments: (3)

V. ADJOURNMENT

Discussion: Dr. Flanary asked Assistant Director, Ashley Keys, to provide a report on the planning for the graduation ceremonies of the high schools due to the COVID-19 pandemic. Dr. Keys explained both high schools were coming up with a plan that would be provided to the Board at their May 7th meeting. She said discussion of the plans included virtual graduation ceremonies and a parade on each side of the county.

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