June 24, 2024 at 6:30 PM - Budget Hearing and Regular Meeting

1. Call to order/roll call/Pledge of Allegiance/adoption of agenda and consent agenda

2. Budget Hearing - Nicole Darby

3. Special Presentations & Celebrations

3.a. Dr. Nick Angel - CHS Principal

4. * Staff Presentations

5. Superintendent Report & Communications

6. Committee Reports

6.a. Policy Committee Meeting on 6/20/24 - Kate Henson

7. Public Input #1

7.a. Previous Public Comment Board/Superintendent follow-up

7.b. Public Comment

7.c. Superintendent/Board Discussion

8. * Consent Action Items

8.a. *Action Item: 75-23-24 Approval of the minutes from the Regular meeting on June 10, 2024, and the Policy Committee Meeting on June 20, 2024.

8.b. Action Item: 76-23-24 Superintendent Kapolka recommends the Board join the Michigan Association of School Boards (MASB) for the 2024-2025 school year.

8.c. Action Item: 77-23-24 Superintendent Kapolka recommends the Board approve the membership resolution to join the Michigan High School Athletic Association (MHSAA) for the 2024-2025 school year.

8.d. Action Item: 78-23-24 Superintendent Kapolka recommends the Board approve joining the Michigan Association of Superintendents & Administrators (MASA) for the 2024-2025 school year.

8.e. Action Item: 79-23-24 Superintendent Kapolka recommends the Board approve the 2024-2025 Board Meeting dates.

8.f. Action Item: 80-23-24 Superintendent Kapolka recommends the Board approve the renewal of the Food Service contract with Chartwells for the 2024-2025 school year.

8.g. Action Item: 81-23-24 Superintendent Kapolka recommends the Board approve the 2023-2024 Final Amended Budget and the 2024-2025 Preliminary Budget and the 2024 L-4029 tax rate.

8.h. Action Item: 82-23-24 Superintendent Kapolka recommends the Board designate Chelsea State Bank as the District's depository for the 2023-2024 school year.  The accounts are 2016, 2018, 2020 and 2022 Debt Retirement Fund Accounts; the General Fund, Vendor ACH, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts; 2020 and 2022 Investments, 2018, 2020 and 2022 Capital Projects Funds Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts, the Steven E. Lewis Peabody, CSD Memorial, Special Olympics Scholarship, General Fund Milaf and the Memorial Milaf Funds.

8.i. Action Item: 83-23-24 Superintendent Kapolka recommends the Board authorize the following persons to sign checks drawn against various funds as indicated in the chart attached and that the Board Treasurer, Business Services Accountant, Chief Financial Officer, and the Superintendent of Schools are authorized to endorse checks "For Deposit Only".

8.j. Action Item: 84-23-24 Superintendent Kapolka recommends the Chief Financial Officer, or designee, and the Superintendent of Schools be authorized to transfer funds by electronic transfer, except where a check is specifically required.  

8.k. Action Item: 85-23-24 Superintendent Kapolka recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other documents authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any there officer.

8.l. Action Item: 86-23-24 Superintendent Kapolka recommends the Board retain the legal firm of Thrun Law Firm, PC, to represent the District during the 2024-2025 school year, and the Superintendent of Schools shall be authorized to engage other specific legal counsel, as the need may arise.

8.m. Action Item: 87-23-24 Superintendent Kapolka recommends the Board designate Chelsea State Bank, Flagstar, Michigan School District Liquid Asset Fund, and US Bank as investment depositories for Chelsea School District for the 2024-2025 fiscal year and that the Chief Financial Officer signature be attached to the investment accounts.

It is further moved that the Superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest district monies in accordance with state and/or federal law and Board Policy.

8.n. Action Item: 88-23-24 Superintendent Kapolka recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15.266.

8.o. Action Item: 89-23-24 Superintendent Kapolka recommends the Board appoint the Chief Financial Officer as the Election Administrator and Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

9. * Individual Action Items

10. Information & Discussion

11. Public Input #2

11.a. Public Comment

11.b. Superintendent/Board Discussion

12. Student Liaison and Board Member Reports/Comments/Commendations/Thank You

13. Upcoming Events - None

14. Closed Session, Superintendent Evaluation. (MCL 380.503)

15. Adjournment