March 22, 2024 at 12:30 PM - Regular

Description:  The meeting is called to order by Mr. David Schaeffer, Chairman.

Description:  Attendees including Board Members, Staff and guests are noted.

Description:  A copy of the minutes of the January 19, 2024 regular meeting is included in this agenda as an attachment.  

Description:  The procedures used in the 2024 election for the vacancies on the Board of Directors were in accordance with the BBB(LOCAL) policies of the Board and the Texas Administrative Code.  As stated in the local policy and noted in the official notice calling the election, should there be an uncontested election, the Region 16 Board of Directors has determined that no election will be held.  Applications were filed by Place 1, Mr. Tim Gilliland; Place 2, Mr. David Schaeffer, and Place 7, Mr. Lee Porter. 

The deadline for filing was February 20, 2024.  Places 1, 2 and 7 were uncontested.  
 

Description:  The Head Start Program Performance Standards (45 CFR Part 1301.2) states that the Governing Body must approve or disapprove of the following policies and procedures:

Accidents and Reportable Injuries (45 CFR Part(s):  1302.47(b)(7)(i)(c)
Active Supervision (45 CFR Part(s):  1302.47(b)(5)(iii), 1302.90 (c)(1)(i)-(v)(2)
Child’s Reportable Injuries (45 CFR Part(s):  1302.47(b)(7)(i)(c) 1302.41(b)(2)
Fire-Tornado Drill Report (45 CFR Part(s):  1302.47(b)(i)
Safety and Injury Prevention (45 CFR Part(s):  1302.46(b)(v), 1302.47(a)(b)(4)(1)(E)(I)(J)
Staff Safety Training (45 CFR Part(s):  1302.47(4), 1302.47(5)(i)(ii)

 

Description:  Information will be presented for the 2023-2024 Head Start/Early Head Start Budget Amendment.

Description:  Ms. Leslie Callahan will present the Change in Scope information, and the summary information for the 2024-2025 Head Start/Early Head Start Program Grant Continuation Application, including the amount Region 16 is eligible to apply for in 2024-2025.  

Description:  Region 16 ESC programs and services areas will be reviewed. 

Description:  Chapter 8 of the Texas Education Code requires that client satisfaction be considered as part of the annual evaluation of Education Service Centers.  The Statewide Client Satisfaction Survey was revised and again electronically submitted to all Texas school districts and charter school districts in November 2023.  The specific report for Region 16 ESC is included, as well as individual written responses by Region 16 districts. 
 

Description:  Mr. Michael Keough will provide an update for EDNET16.

Description:  Copies of the Financial reports through January 2024 are included.  Questions or observations regarding these reports are invited prior to or during the Board meeting.  

Description:  The Investment Report for the fiscal year through January 2024 is shown.  Questions or observations regarding this report are invited prior to or during the Board meeting. 

Description:  The Special Revenue Funds for 2023-2024 are included for information.

Description:  The Executive Leadership Team (ELT) received donations from Region 11 ESC employees that were collected to distribute to Region 16 ESC employees directly impacted by the recent wildfires.  Two employees were identified and ELT would like to distribute the donations to those employees, totaling $882.

The following organizations have expressed interest in donating to the Region 16 esports High School Invitational, taking place on April 20, 2024:

Amarillo National Bank has expressed interest in donating $100.
Chickadee Cattle Company has expressed interest in donating $500.
Comanche Cattle Company has expressed interest in donating $500.
Education Credit Union has expressed interest in $500.
J Lee Milligan has expressed interest in donating $200.
Master E has expressed interest in donating $1,500.
Pak a Sak has expressed interest in donating $300.
Raising Cane's has expressed interest in donating $100.
Street Toyota has expressed interest in donating $1,000.

Description:  In accordance with Board policy, proposals were received for the following items.  Detailed proposals and recommendations are presented.

Informational Note: Clarification of vendor Tacky Box for RFP #TCSS-023-12. The award will include the company partners D Custom, and D Magazine Partners, LP. (Presented at the January 19, 2024 meeting.)

Description:  Listed below is a proposed schedule of Board meeting dates for Board consideration.  Special meetings may be called as needed.

Friday, October 25, 2024
Friday, January 17, 2025
Friday, March 21, 2025
Friday, April 25, 2025
Friday, June 27, 2025
Friday, August 29, 2025

Description:  The schedule of holidays recommended for planning purposes for the 2024-2025 service year is presented as follows: 

 

EVENT	DATE(S)	NUMBER OF DAYS
Labor Day	Monday, September 2, 2024	1
Thanksgiving	Wednesday, Thursday, and Friday; November 27, 28, 29, 2024	3
Christmas Break	Monday, December 23, 2024, through Friday, January 3, 2025	10
Memorial Day	Monday, May 26, 2025	1
Independence Day	Friday, July 4, 2025	1
TOTAL		16

 

Description:  Discussion and possible action regarding continuance of the TAESC annual conference.  A motion will be decided after the discussion is complete.  A letter from Region 10 ESC is included as an attachment. 

Description:  It is the recommendation of the Administration that discussion on agenda items 18 and/or 19 be conducted in closed session in accordance with Section 551.074 of the Texas Government Code, as needed.

Description:  6:30 p.m. Dinner - Mezzanine
7:00 p.m. Lecture Hall

Description:  12:00 p.m. - Lunch - Mezzanine
12:30 p.m. - Region 16 ESC Board of Directors' Meeting - ESC Board Room