April 20, 2016 at 5:30 PM - Finance/Audit/Facilities/Planning Committee Meeting

1. GENERAL FUNCTIONS

1.A. Call to Order

1.B. Roll Call
Laure Searls, Chairperson; Adrian Medina and Rachel Quintana

2. COMMITTEE BUSINESS

2.A. REPORTS

2.A.1. 2016- 2017 Budget Updates.

2.A.2. Debt Service Financial Forecast.

2.B. FINANCE 

2.B.1. Discussion and recommendation that will allow CISD to exercise its option to extend current contract  which was awarded on May 26, 2015 as RFP # 15-10 Food Service Management Company with Southwest Foodservice Excellence, LLC for a second one year term available as part of this contract award.  The recommended term will expire June 30, 2017.  Please Note: Item was postponed from March 2016 meeting

2.B.2. District Monthly Financials for March 2016

2.B.3. Warrant List for March 2016

2.B.4. Donations

2.B.5. Budget Amendments

2.B.6. Discussion and recommendation to approve athletic apparel for district wide sports programs utilizing Ysleta ISD contract # 216030CSP through BSN Sports LLC.  Total amount not to exceed $50,000. Canutillo ISD entered into an inter-local agreement with YISD for purchasing initiatives in May 2010. 

2.B.7. E Rate Program Updates

2.B.7.a. Discussion and recommendation to approve second year voluntary extension with Level 3 Communications to provide internet access and continue participating in the E-Rate program through RFP #359650001151832.  Total Amount $68,928.

2.B.7.b. Discussion and recommendation to approve the execution of year 2 of a 3 year contract with DIR for Telecommunication Services, which include WAN (Gigaman), POT (Single phone lines) through E-Rate program FY19.  Total amount $231,835.88

2.B.7.c. Discussion and recommendation to approve the basic phone services (local and long distance) utilizing DIR-TEX-AN-NG-CSA-006 Cooperative Contract to continue participating in the E-Rate program.  Total Amount $18,000.

2.B.8. Discussion and recommendation to approve external audit agreement and to assign engagement to RPC CPA’s and Consultants, LLP who recently merged with White Samaniego and Campbell, LLC the awarded vendor under RFQ #13-10 Annual Financial Audit Services which was approved on May 21, 2013. 

2.B.9. Discussion and recommendation to approve contracted services from Presidio Networked Solutions, LLC to provide contracted services for the IT department, utilizing DIR Cooperative Contract # DIR-SDD-2241.  Total Amount $16,895.

2.B.10. Discussion and recommendation to approve contracted services from Identity Automation to implement and identity access management solutions utilizing DIR Cooperative Contract #  DIR-SDD-2035.  Total amount not to exceed $25,000.

2.B.11. Discussion and recommendation to approve the replacement of the backup and recovery software/hardware utilizing cooperative contract vendors.  Total Amount $10,906.16.

2.B.12. Discussion and recommendation regarding the construction of a CTE Barn for the Ag Program.

2.B.13. Discussion and recommendation regarding the purchase of a tractor for the Facilities and Maintenance Department.  

2.C. AUDIT

2.C.1. Compliance Calendar

2.C.2. Status of the risk assessment and discussion of the development of the 2016-2017 Internal Audit Plan

2.D. FACILITIES/SAFETY & SECURITY

2.D.1. Discussion regarding the possibility of offering incentives to the Facilities, Maintenance, Transportation, Safety and Security Departments.   

2.D.2. Discussion and recommendation regarding a request for additional services by Carl Daniel Architects for the Reyes Elementary School Project 

2.E. PLANNING COMMITTEE

2.E.1. Discussion and recommendation regarding Resolutions calling for state and federal legislative support for Central Appraisal District Reform.  

3. COMMUNITY INPUT

4. ADJOURNMENT