September 18, 2023 at 5:30 PM - Regular Meeting
Regular Board | |
Attendance Taken on 9/18/2023 at 5:30 PM | |
Thomas Anderson | Present |
Clint Duncan | Present |
Jerry McCarty II | Present |
Erik Narens | Present |
Sarah Robinson | Present |
Brad Rosiek | Present |
Bryan Strand | Present |
Present: 7, Absent: 0 | |
Minutes | |
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I. Call Meeting to Order and Establish Quorum
Presenter:
Jerry McCarty, President
Discussion:
The meeting was called to order and a quorum announced at 5:30 p.m. by President Jerry McCarty.
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II. Open Forum
Presenter:
Jerry McCarty, President
Discussion:
One person signed up for Open Forum.
Stephanie Brooks regarding Safety. Feels that the ease of access to the playground, along with the past three weeks of someone placing "pranks" on the playground to scare the younger children, is something of concern. Shared her appreciation of the RES staff and their actions following the incidents but does feel that extra safety precautions are necessary. Asks that the playground not be an area that is accessible to the public when students are not in school. |
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III. Executive Session (Administration Building)
Presenter:
Jerry McCarty, President
Discussion:
The RISD Board of Trustees entered into Closed Session at 5:33 p.m. under Texas Government Code 551.071 Consultation with Attorney, 551.074 Personnel, 551.076 and 551.089 Deliberation Regarding Security Devices or Security Audits. The board reconvened to Open Session at 6:32 p.m. The Board of Trustees reconvened into Executive Session for a second time at 7:23 p.m. and returned to Open Session at 8:06 p.m.
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III.A. Texas Gov't Code 551.071 Consultation with Attorney: On a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with this chapter, including consultation regarding custodial services agreement with McLemore Building Maintenance, Inc. McLemore Services, Inc.
Presenter:
Dr. Kelly Burns
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III.B. Texas Gov't Code 551.074 Personnel Matters: To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
Presenter:
Dr. Kelly Burns
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III.C. Texas Gov't Code 551.076 Deliberation Regarding Security Devices or Security Audits. To deliberate the deployment, or specific occasions for implementation, of security personnel or devices; or a security audit.
Presenter:
Dr. Kelly Burns
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III.D. Texas Gov't Code 551.089 Deliberation Regarding Security Devices or Security Audits: To deliberate security assessments or deployments relating to information resources technology; network security information as described by Section 2059.055(b); or deployment, or specific occasions for implementation, of security personnel,critical infrastructure, or security devices.
Presenter:
Dr. Kelly Burns
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IV. Prayer, Pledge, Motto, Vision, Mission and Belief Statements
Presenter:
RISD Board of Trustees & Superintendent
Discussion:
Prayer and Pledge was led by Bryan Strand. Motto, Vision, Mission and Belief Statements were read by all Team of 8 members in attendance.
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V. Informational Items
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V.A. Cash Flow, Revenues and Check Register
Presenter:
Tess Baker
Discussion:
Board Members reviewed Cash Flow, Revenue, and Check Register for August 2023.
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V.B. Enrollment
Presenter:
Tess Baker
Discussion:
Enrollment for August was reviewed showing RISD to be up by 48 students over the final enrollment for 2022-23 and up 42 students over last year same time.
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V.C. Maintenance Tax Note
Presenter:
Dr. Kelly Burns/Tess Baker
Discussion:
Dr. Kelly Burns, Superintendent, reviewed with board members an itemized spreadsheet detailing HVAC needs for the future. The numbers are approximate in quantity and pricing. Suggestion was made to hire an HVAC company to verify the determination by inspecting each unit, doing a very basic service if needed, and give RISD a report on exact age and state of condition of each unit. Additionally, board should consider replacing new units in a staggered plan. The spreadsheet also detailed what needs have been included in the 2023-24 budget, what was not included, and safety funds RISD expects to receive but does not yet know how much or when it will be received. Board of Trustees asked staff to get the respective details from Government Capital to move forward on a possible $1.5 million note over 15 years and to prepare a more accurate list of needs for approval during the October 2023 meeting.
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V.D. Request for Proposals for Custodial Services and/or Floor Services Contract
Presenter:
Dr. Kelly Burns
Discussion:
The RFP for Custodial Services and/or Floor Services Contract was sent out on September 6, 2023. Contracts are asked to be submitted no later than 3:00 p.m. on Friday, September 29. To date, we have sent the RFP to seven (7) companies and have received interest from three (3) additional companies.
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VI. Consent Agenda
Presenter:
Jerry McCarty, President
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Minutes
08.28.23 Regular Session
Presenter:
Jerry McCarty, President
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VII. Action Items for Discussion/Consideration
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VII.A. 2023-2024 School Calendar Revision for October 6, 2023
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. Engagement Letter with Thomas & Thomas, PLLC to Perform Audit for the year ending August 31, 2023.
Presenter:
Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.C. Bowie Central Appraisal District Nomination Resolution
Presenter:
Dr. Kelly Burns
Discussion:
No interest from the Board of Trustees to nominate someone for the position. No action taken. Will cast their votes during October 2023 Regular Session based upon Ballot to be received by Bowie Central Appraisal District.
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VII.D. Texas Rural Broadband Coalition Access Resolution
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.E. Varsity Football Mobile Care Unit and Non-Employee Game Pay
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.F. Declare Surplus Property
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Surplus items from throughout the District include: Stoves, Vehicles, Lockers, Filing Cabinets. Will be using Lone Star Auctions online to sell.
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VII.G. Delegate Authority to the Superintendent to Negotiate Any Matters Necessary with McLemore Services, Inc. to Ensure a Smooth Transition.
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Superintendent's Report
Presenter:
Dr. Kelly Burns
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VIII.A. Celebrate
Presenter:
Dr. Kelly Burns
Discussion:
Dr. Burns shared with board members how the word "Celebrate" is being used throughout the district and the social media effort to "celebrate" staff members (i.e. teachers) throughout the year along with our approved 2023-24 Recognition Calendar.
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VIII.B. Did You Know Campaign
Presenter:
Dr. Kelly Burns
Discussion:
The RISD "Did You Know" is a weekly effort to detail fact-based bits of information about RISD, programs and other assorted items, via social media. We hope our efforts will reach those that may be considering bringing their child to RISD while at the same time allowing our fans to learn information they may not be aware of.
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VIII.C. Community Meetings - Pastoral Alliance
Presenter:
Dr. Kelly Burns
Discussion:
Dr. Burns attended the first Pastoral Alliance meeting on September 8, 2023. Discussion was on how RISD and our local churches can work together for our students and staff.
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VIII.D. Facilities
Presenter:
Dr. Kelly Burns/Matt Wommack
Discussion:
Intermediate: The brickwork for the front entrance and cafeteria entrance is scheduled for first week of October; door pricing is in process.
Junior High: Three (3) double door sets will be ordered in September once pricing is obtained; pricing for brickwork at the 7th grade entrance is being obtained in September. Safety & Security: KLC is scheduled to begin work to install access control for the gates during the week of September 18. HVAC: Servicing of district HVAC units has resumed; the cafetorium, elementary gym, and field house units have been installed; the gym units will be installed within the next week.; four more units need to get ordered - 2 for the elementary and 2 for the 7th grade building; the supplemental rented A/C units will be redutned on September 15. Kitchen Remodel: The health inspector has inspected the kitchens with a few concerns ranging from older ceiling tiles to plumbing issues; a contractor has been contacted and we are pending on an estimate; once the board approves the final scope of work to complete and at what pricing, RISD will contact the health inspector for further guidance and scheduling. Work Orders: An approximate 115 work orders have been received since August 28, 2023; twenty-five remain outstanding at this time; Work Order issues have been HVAC/Electrical, Trash, Plumbing, Grounds, Pest Control, Building Repair and Door/Window requests. |
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VIII.E. Lone Star Auctioneers Online Auction
Presenter:
Dr. Kelly Burns
Discussion:
RISD will begin working with Lone Star Auctioneers to publish online, via their website, surplus items that need to be sold to the general public. Their services are "FREE" to use under any of the cooperative programs where they are an approved vendor. LSA contracts are classified as straight revenue-generated agreements, meaning the winning high bid price (gross sale) is all paid to the school district. They also pay the administration fee (usually 2%) to the cooperative program we choose to use.
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VIII.F. Request for Proposals for Ag Farm Hay Harvest
Presenter:
Dr. Kelly Burns
Discussion:
No requests were made and no proposal documents were turned in by the first deadline of August 24, 2023 at 2:00 p.m. or by the extended deadline of August 31, 2023 at 2:00 p.m.
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VIII.G. STAAR Alternate 2 Test
Presenter:
Dr. Kelly Burns
Discussion:
TEA has changed the requirements for qualification of students to take STAAR Alt 2 test. This will affect our students greatly as TEA has made the qualifications more stringent. What this ultimately means is self-contained, life skill students who have taken Alt 2 in the past may now be required to take the regular, grade-level STAAR.
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VIII.H. TEA Accountability Update
Presenter:
Dr. Kelly Burns
Discussion:
TEA has delayed the release of the 2023 accountability ratings.
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VIII.I. Teacher Incentive Allotment
Presenter:
Dr. Kelly Burns
Discussion:
RISD had their first administrative Zoom and teacher Zoom meetings with Region 15. Dr. Burns met with all campuses to share the recorded teacher Zoom for stakeholder input. Anticipate some concerns as we move forward from both the teachers and administrators.
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VIII.J. Informational
Presenter:
Dr. Kelly Burns
Discussion:
Dr. Burns shared with board members that Gabbert has sold to Parent Square and will be shutting down the e-note program beginning in October. Will be rolling out a new system from Parent Square. It will update nightly with Ascender.
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VIII.J.1. Board Training
Presenter:
Dr. Kelly Burns
Discussion:
Current Trustee required trainings for the 2023-24 school year.
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VIII.J.2. Cybersecurity Training
Presenter:
Dr. Kelly Burns
Discussion:
Cybersecurity Training must be completed no later than December 15, 2023.
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VIII.J.3. TASA/TASB txEDCON23 - September 29 - October 1 - Dallas, TX
Presenter:
Dr. Kelly Burns
Discussion:
Clint Duncan and Superintendent Dr. Kelly Burns will be attending.
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VIII.J.4. Team of 8 Training
Discussion:
Board would like "Team of 8 Training" to be in January 2024, preferably on Monday with no training on Tuesdays or Fridays.
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VIII.J.5. October Board Meeting Date - October 16, 2023
Presenter:
Dr. Kelly Burns
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VIII.J.6. November Board Meeting Date - Monday, November 13, 2023 or Thursday, November 16, 2023
Presenter:
Dr. Kelly Burns
Discussion:
November meeting will be held on Monday, November 13, 2023.
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IX. Adjourn
Presenter:
Jerry McCarty, President
Action(s):
No Action(s) have been added to this Agenda Item.
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