August 18, 2026 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Burch Lolar Neal
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Discussion:
Also present were the following: Kim Ellis, Kevin Lewis, Cathy Barker, Sonia Norton, Zinnia Kamal, Sandy Stewart, Allison Lovett, Lori McCann, Sarah Woods, Kasey Brenneis, and Dr. Channa Byerly.
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2. Flag Salute
Discussion:
The flag salute was led by Board President Krista Lolar.
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3. Superintendent's Report
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3.A. District Update
Discussion:
Dr. Byerly, and students, gave an overview to the board regarding Freshmen Focus.
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4. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) and 70 O.S. § 5-118 Discuss the appointment of an individual and/or interview candidate(s) for the vacant school board seat number 3.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) and 70 O.S. § 5-118 Discuss the appointment of an individual and/or interview candidate(s) for the vacant school board seat number 3. No action taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Misty Burch, Krista Lolar, and Greg Neal. In addition the following person(s) were present in Executive Session: Kevin Lewis from 6:19 P.M. to 6:31 P.M.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the July 14, 2026 Regular Meeting
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7.B. Minutes of the July 27, 2026 Special Meeting
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7.C. Minutes of the August 10, 2026 Special Meeting
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7.D. Monthly Financial Reports
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7.E. Activity Fund Reports
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7.F. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.G. Encumbrance Reports
General Fund 11 Purchase Order Numbers 11290-11427, total dollar value of $674,118.99 Building Fund 21 Purchase Orders, Number 21081-21123, total dollar value of $208,907.17 Bond Fund 36 Purchase Orders, Number 36702-36703, total dollar value of $20,787.17 Insurance Fund 86 Purchase Orders, Number 8604-8605, total dollar value of $63,369.72 Encumbrance(s) More Than 10% Over
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7.H. Delta Community Action Memorandum of Understanding renewal for the Foster Grandparent Program
Rationale:
This is the first year of a new 3-year MOU, it must be approved and reviewed by the board annually.
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7.I. Oklahoma Department of Career and Technology Education contract renewal for Secondary Career and Technology Education Program(s) for FY 26-27
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7.J. AT&T - district VoIP (Voice over Internet Protocol) services in the amount of $61,000.00
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7.K. United Systems - networking MIBS and Device Monitoring for district technology in the amount of $81,738.00
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Discussion:
MIBs - Management Information Bases. In networking and IT, a MIB is a structured, hierarchical database file used to manage and monitor devices like routers, switches, and printers
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7.L. Davis Air Conditioning, LLC - DPS 202 Vision Bond purchase to replace two HVAC units at the Duncan High School Gymnasium in the amount of $196,000.00
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7.M. BancFirst - annual payment of Principal and Interest on Bond Series 2020 and 2021 in the amount of $1,726,155.00 paid by Bond Funds
Rationale:
Payments due for Period Ending 10/01/2025:
Lease Revenue Note, Series 2020 - $1,260,930.00 Lease Purchase Financing, Series 2021 - $568,540.00 Lease Revenue Note, Series 2021a - $441,281.00 GRAND TOTAL $2,270,751.00
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) and 70 O.S. § 5-118 Discuss the appointment of an individual and/or interview candidates for the vacant school board seat number 3; and (b) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, contract changes, and changes of extra-duty contracts as listed on Schedule A, inclusive.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) and 70 O.S. § 5-118 Discuss the appointment of an individual and/or interview candidates for the vacant school board seat number 3; and (b) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, adjunct teachers, contract changes, and changes of extra-duty contracts as listed on Schedule A, inclusive. No action taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Misty Burch, Krista Lolar, and Greg Neal. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly from 6:38 P.M. to 6:43 P.M.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Possible appointment and induction of the newly appointed board member for Seat/Office #3
Discussion:
Board President Krista Lolar led Zinnia Kamal in her Oath of Office.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding resignations, employment, adjunct teachers, contract changes, and changes of extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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14. The next Regular Meeting of the Board of Education will be held on Tuesday, September 15, 2026 at 6:00 P.M. at the Administration Building at 1702 W. Spruce, Duncan, OK
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15. Adjournment
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Discussion:
This concludes the business that came before the Board on August 18, 2026 and at 7:00 P.M. Board President Krista Lolar declared the meeting adjourned.
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