July 14, 2026 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Burch Davis Lolar Neal
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Cathy Barker, Sonia Norton, Lori McCann, Kim Ellis, and Allison Lovett.
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2. Flag Salute
Discussion:
The flag salute was led by Allison Lovett.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Discussion and possible action regarding Learn - Lead - Serve
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Action(s):
No Action(s) have been added to this Agenda Item.
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4.B. District Update
Discussion:
Dr. Byerly stated that the district principals will return next week to start preparing for the upcoming school year and gave construction updates regarding the Woodrow Wilson Elementary Enclosure Project, renovations at the 9th Street Family Education Center, and the sprinkler system and fire alarms at Duncan High School.
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5. Discussion and possible motion to accept and award the bid(s) from Hope Equipment & Construction regarding the Walkway/Breezeway Enclosure Project at Woodrow Wilson Elementary
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Package #8 Doors & Hardware (supply only) - Tex-Oma Builder Supply in the amount of $45,645.72 paid by the Insurance Fund
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the June 9, 2026 Regular Meeting
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6.B. Minutes of the June 30, 2026 Special Meeting
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6.C. Monthly Financial Reports
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6.D. Cafeteria Monthly Reports
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6.E. Activity Fund Reports
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6.F. Addition to Activity Fund Sub-accounts
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6.G. Encumbrance Reports
General Fund 11 Purchase Order Numbers 11000-11289, total dollar value of $9,543,855.08 Building Fund 21 Purchase Orders, Number 21000-21080, total dollar value of $2,076,836.79 Bond Fund 36 Purchase Orders, Number 36700-36701, total dollar value of $228,236.07 Insurance Fund 86 Purchase Orders, Number 8601-8603, total dollar value of $35,251.93
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6.H. School Calendar update 26-27
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6.I. Child Nutrition Procurement Plan for FY 26-27
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6.J. Sanctioning of Outside Booster Clubs
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Discussion:
It was announced for notation in the minutes that the Girls Wrestling Booster Club is on probation for this fiscal year, 2026-2027.
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6.K. Student Handbooks FY 26-27 for Elementary, Middle School, and High School
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Discussion:
This approval includes additional revisions brought to the board in the form of a handout.
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6.L. Red River Technology Center Math and Science courses for FY 26-27
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6.M. Contracts and Agreements
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6.M.1. Empire Public Schools annual agreement renewal regarding alternative education for 'at-risk' students through the Edge Academy
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6.M.2. Oklahoma School for the DEAF (OSD) Memorandum of Understanding for student services for FY 26-27
Rationale:
This is new. We've done this for years, but this is the first time they've required an agreement.
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6.M.3. State of Oklahoma Department of Rehabilitation Services Contract for School Work Study Program
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6.N. Apptegy, Inc. - Services Agreement for district Website and Communication Manager Subscription renewals in the amount of $35,229.97
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6.O. ArbiterPay - renewal of Athletic Officials User Agreement in the amount of $60,000.00
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6.P. Character Strong - Social, Emotional, and Character Development Curriculum for district K-5 in the amount of $27,999.10 paid by Federal Funds
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6.Q. City of Duncan - District Agreements for Resource Officers and Event Security in the amount of $141,786.28
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6.R. Imagine Learning - Edgenuity subscription renewal to online instruction for grades 6-12 in the amount of $40,510.00
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6.S. Kellogg & Sovereign Consulting - annual Agreement for Professional ERATE Management and OUSF Compliance in the amount of $6,799.91
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6.T. Selective Insurance Company - district Flood Insurance in the amount of $34,935.00
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6.U. Stephens County Fair & Expo Center - Rental Contract for hosting the 2027 High School Graduation ceremony in the amount of $1,100.00
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring, adjunct teachers, and changes to employment contracts of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Coaching Assignments as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(7) Consideration of the appeal of a denied Student Transfer with a review of confidential education records and transfer requests of student A whereby disclosure of any additional information could potentially violate FERPA; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring, adjunct teachers, and changes to employment contracts of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Coaching Assignments as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(7) Consideration of the appeal of a denied Student Transfer with a review of confidential education records and transfer requests of student A whereby disclosure of any additional information could potentially violate FERPA; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Misty Burch, Eric Davis, and Krista Lolar. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding resignations, employment, adjunct teachers, and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding Coaching Assignments as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Motion to accept or overturn the decision of the Superintendent to deny the transfer request of Student A
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the continuation of the Oklahoma Teachers Empowerment Program and processes
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding the approval of classroom instructional hours to consist of no less than one thousand eighty-six (1,086) hours for fiscal year 2026-27
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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16. Discussion and possible board action to accept the resignation of board member, Eric Davis, Seat/Office 3
Rationale:
DISCUSSION NOTES (added to the minutes): The board recognizes their responsibility to appoint someone to board member seat #3 within 60 days from acceptance of the resignation. Due to the remaining length of the term of office, this seat will be filled until the next election cycle and will be open for a candidate to file and run for said seat. The next election cycle will have two open seats for candidates to file, seats #2 and #3. More information about board member elections can be found at www.duncanps.org under District, Board of Education.
***Application process details & information still needed***
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Discussion:
With the submission of the Resignation of Board Member Seat/Office #3, Eric Davis, dated July 14, 2026 the meeting ended due to the loss of a quorum at 6:48 P.M.
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17. The next Regular Meeting of the Board of Education will be held on Tuesday, August 18, 2026 at 6:00 P.M. at the Administration Building at 1702 W. Spruce, Duncan, OK
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Discussion:
This item was not addressed. The meeting ended previously, after agenda item 16, due to the loss of a quorum.
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18. Adjournment
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Discussion:
This item was not addressed. The meeting ended previously, after agenda item 16, due to the loss of a quorum.
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