March 10, 2026 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Kim Ellis, Emily Hornberger, Patty Wininger, Maria Pardo, Lori McCann, Cortney Knox, Koree Goldsmith, Merry Stone, Cassie Berthold, Steven Dixon, Steph Dixon, Misty Burch, Hunter Miller, Machelle Zinn, Leann Adams, and students of the Emerson Elementary Archery Team.
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2. Flag Salute
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Discussion:
The flag salute was led by Archery Team students of Emerson Elementary.
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3. Chicken Express Employees of the Month
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Discussion:
This month we celebrated Employee's of the Month for February and March 2026.
February recipients: Certified, Teacher of the Month, Steven Dixon of Duncan Middle School and Support Staff Employee of the Month, Machelle Zinn of Central Office. March recipients: Certified, Teacher of the Month, Leann Adams of Horace Mann Elementary and Support Staff Employee of the Month, Hunter Miller of Duncan Middle School. All recipients were given a plaque, free meal, and drink card for the month from Chicken Express. |
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Site Presentation by Emerson Elementary
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Discussion:
Each site presents an update to the board each school year. This month, Emerson Elementary was highlighted and Principal Koree Goldsmith and the Archery Team were in attendance to talk about all of their accomplishments.
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5.B. District Update
Discussion:
Superintendent, Dr. Channa Byerly, highlighted student and staff accomplishments, sports, and activities going on throughout the district.
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6. Discussion and motion to approve, not approve, or table the request from AEP-PSO for Supplemental Easement and Right of Way for School Farm
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the February 10, 2026 Regular Meeting
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7.B. Minutes of the February 17, 2026 Special Meeting
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7.C. Financial Reports
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7.D. Cafeteria Monthly Reports
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7.E. Activity Fund Reports
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7.F. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.G. Encumbrance Reports
General Fund 11 Purchase Order Numbers 65998-66100, total dollar value of $146,457.68 Building Fund 21 Purchase Orders, Number 21164-21179, total dollar value of $26,227.85 Bond Fund 36 Purchase Orders, Number 36032-36035, total dollar value of $47,689.13 Arbitrage Fund 88 Purchase Orders, Number 8802-8802, total dollar value of $31,063.44 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
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7.H. Out-of-State Travel request for Key Club Leadership trip April 16-17, 2026 to Wichita Falls, TX
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7.I. Out-of State Travel request to approve Nicole Englishbee, Chaperone, for the Key Club Leadership trip April 16-17, 2026 to Wichita Falls, TX
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7.J. District Child Nutrition Summer Food Service Program:
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7.J.1. Host the Summer Food Service Program
June 1 - July 31, 2026, Five days per week
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7.J.2. Extra Service of Employees - Site Supervisor, Site Monitor, and 3 Site Program Adults
June 1 - July 31, 2026, Five days per week
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7.K. Hire a Summer Maintenance Crew for annual district maintenance
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7.L. Hire a Summer Paint Crew for annual district maintenance
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7.M. Wal-Mart Stores, Inc. consent for the Non-Exclusive Sale of Product(s) bearing the Duncan Public School name and logo through December 31, 2029
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7.N. Davis Air Conditioning, LLC - preventative maintenance, replacement, and repairs of district HVAC units, ice machines, refrigerators, and freezers in the amount of $75,000.00 paid by the Building Fund
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7.O. RC Mowing - district Lawn Maintenance in the amount of $27,775.00 paid by the Building Fund
Rationale:
Lawn services for the remaining four months of the fiscal year, March through June 2025.
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7.P. CDW Government - DPS 2020 Vision Bond purchase of desktop computers for district staff in the amount of $62,112.00
Rationale:
PO closed in error before all computers had been shipped and paid.
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7.Q. Contracts and Encumbrance requests for FY 26-27:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2025.
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7.Q.1. Oklahoma Aeronautics Commission Flight Simulator Agreement renewal for aviation program curriculum for FY 26-27
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7.Q.2. ADPC - annual district Accounting Software and Support Agreement in the amount of $18,084.00 for FY 26-27
Rationale:
Same amount as last year.
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7.Q.3. Patten & Odom, CPAs, PLLC - annual engagement letter and contract for district Auditing Services in the amount of 18,350.00 for FY 26-27
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7.Q.4. Sparklight Business - Service Agreement for district Internet Services in the amount of $26,304.00 for FY 26-27
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of District Assistant Superintendents for FY 26-27 as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) The Employment, contract, and evaluation of the Superintendent. Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding the employment contract for the Superintendent of Schools
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding retirements, resignations, and employment contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the re-employment of District Assistant Superintendents for FY 26-27 as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action to Open Negotiations for ADE (Association of Duncan Educators) and DESA (Duncan Educational Support Association) for FY 26-27
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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16. The next Regular Meeting of the Board of Education will be held on Tuesday, April 14, 2026 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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17. Adjournment
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Discussion:
This concludes the business that came before the Board on March 10, 2026 and at 6:52 P.M. Board President Carl Buckholts declared the meeting adjourned.
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