July 8, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Butch Lawson, Lori McCann, Brooke Alston, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by Board President Carl Buckholts.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Butch Lawson of Hope Equipment and Construction, updated the board regarding the new high school boiler/chiller upgrade. Mr. Lawson ensured the board that the installation was completed, and it should be fully automated and ready before school starts on August 14th.
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4.B. District Update
Discussion:
Superintendent Byerly shared the following: photos of the new flooring at the middle school, highlighted that the signage was updated at the Phil Barnes Tennis Fieldhouse, and announced that Principals will be returning in two weeks.
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5. Discussion and possible motion to approve, not approve, or table the following addition to the district policy and procedures:
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.A. Policy 6058 Personal Electronic Devices - new
Rationale:
Adoption required by state law.
May 6, 2025 11:59 am. OKLAHOMA CITY — Gov. Kevin Stitt has signed into law a yearlong ban on student cellphone use in all Oklahoma public schools. Oklahoma will join 11 other states that have implemented similar statewide restrictions.
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the June 26, 2025 Regular Meeting
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6.B. Cafeteria Monthly Reports
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6.C. Financial Reports
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6.D. Activity Fund Reports
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6.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.F. Encumbrance Reports
General Fund 11 Purchase Orders 65001-65265, total dollar value of $3,295,703.20 Building Fund 21 Purchase Orders 21001-21045, total dollar value of $1,605,603.92 2020 Bond Fund 26 Purchase Order 2601, total dollar value of $341,920.18 Insurance Fund 86 Purchase Orders 8601-8602, total dollar value of $18,500.00
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6.G. Out-of-State Travel - High School Band trip March 12-17, 2026 to Orlando, FL
Rationale:
This trip was previously approved at the 04/08/2025 regular meeting, but is being brought back so that it gets approved in the fiscal year of the trip.
This trip is a reward; students will not be performing. Attendance is optional. Seeking early approval to allow students to start making payments towards the trip and put down a deposit with the vendor to secure the trip. This will need to be approved again in FY 25-26.
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6.H. First Baptist Church renewal agreement for the use of the southeast Parking Lot for the 9th Street Family Education Center
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6.I. Newcastle Public Schools - THRIVE Learning Collaborative Agreement for Virtual and Blended student learning, cost is based upon use
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6.J. ArbiterPay - renewal of Athletic Officials User Agreement in the amount of $50,000.00
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6.K. TK Elevator - district Elevator Service Agreement in the amount of $7,740.00 paid by the Building Fund
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Coaching Assignments as outlined on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Coaching Assignments as outlined on Schedule A1, inclusive; and (c) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
There was no Executive Session; therefore, the meeting continued.
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9. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding Coaching Assignments as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the application plans and process for the Oklahoma Teachers Empowerment Program
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the approval of classroom instructional hours to consist of no less than one thousand eighty (1,080) hours for fiscal year 2025-2026
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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14. The next Regular Meeting of the Board of Education will be held on Tuesday, August 19, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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15. Vote to Adjourn
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Discussion:
This conculudes the business that came before the Board on July 8, 2025 and at 6:41 P.M. Board President Carl Buckholts declared the meeting adjourned.
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