August 13, 2024 at 6:00 PM - Board of Education Regular Meeting
| Regular Board | |
| Attendance Taken on 8/13/2024 at 6:01 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Absent |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 6, Absent: 1 | |
| Minutes | ||
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I. CALL TO ORDER
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
Discussion:
In attendance: Dr. Trey Duke, Sheri Arnette, Daniel Owens, Maria Johnson, Don Bartch, Lisa Trail, Robin Newell, Jamara DeBerry, Shannon Linnell, Jeremy Lewis, Ken Rocha, Angela Fairchild, Sandy Scheele, April Zavisa, Will Bozeman, Eric Newell, Ballard family
Assistant City Attorney Lauren Bush. City Liaison Bill Shacklett was absent. |
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I.A. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Rationale:
The Pledge of Allegiance will be led by Jordyn DeBerry, a student at Cason Lane PreK, and Cameron Clark, a third grade student at Bradley Academy.
Discussion:
The Pledge of Allegiance was led by Jordyn DeBerry, a student at Cason Lane PreK, and Cameron Clark, a third grade student at Bradley Academy.
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I.B. Moment of Silence
Agenda Item Type:
Procedural Item
Discussion:
Vice Chair Jimmy Richardson asked that we remember Chair Campbell and his family during the moment of silence.
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II. APPROVAL OF AGENDA
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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III. COMMUNICATIONS
Speaker(s):
Mrs. Lisa Trail
Agenda Item Type:
Information Item
Rationale:
Farmers Insurance donated breakfast for the Bradley Staff on Friday, 8/2. We thank Agent Ronnie Blue for his support of our teachers.
Believers Chapel is an amazing partner for Black Fox! They do so much for our staff and students. This week, they stocked our conference room with Teacher Snacks to last a week. They also provided additional student supplies. We are so thankful for their ongoing support. H3 Church is a new community partner that handed out over 400 backpacks. Hwy 231 Church of Christ held their event at Hobgood this year and overwhelmed us all with the support services and new shoes available to the students. Family Worship also hosted an amazing bash with support services and backpacks on the north side of town. Muslim Youth continues to offer great support and served over 400 children and distributed over 5000 back to school items. Kingwood Church adopted Northfield and provided backpacks and facepainting at their open house. Lastly, United Way's annual "Stuff the Bus" donated enough items to allow us to fill our Teacher Supply Closet with all the donated items! Thank you to Lori and Kim at Redstone Financial who spent their Friday morning sorting and stocking items we received from Stuff the Bus. They played a pivotal role in getting our closet ready for teachers to shop in time for the new school year. A special shout out to our local businesses for running drives to support our schools and teacher supply closet: Staples, NHC, Keller-Williams Realty, Weichert Realtors, Wilson Bank and Trust, and Muslim Youth are still working on collecting items to donate. We are grateful! First Presbyterian Church held a food drive that significantly brought up our Food Supply for the Backpack program. The Berkshire neighborhood held their first annual food drive and supported the Backpack program as well. Gold's Gym has provided our teachers with two free weeks of membership with "Back to School Shape" also offering no enrollment feels if they decide to join. Thank you to Culver’s for providing free ice cream sundaes to staff members as a welcome back to school. |
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III.A. The Best of MCS-Mr. Will Bozeman
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Procedural Item
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III.B. Spotlight on Education-New Teacher Mentor Supports
Speaker(s):
Ms. Maria Johnson
Agenda Item Type:
Procedural Item
Discussion:
Dr. Johnson presented a PowerPoint on the new teacher mentor program and all supports that we provide for first-year teachers.
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III.C. Public Comment
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
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IV. CONSENT ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Approval of 7-23-24 Board Minutes
Agenda Item Type:
Consent Item
Attachments:
()
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IV.B. Approval of Contract-JHA School Photography
Agenda Item Type:
Consent Item
Attachments:
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IV.C. Approval of Contract-Special Kids Agreement
Agenda Item Type:
Consent Item
Attachments:
()
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IV.D. Second Reading of Board Policies
Agenda Item Type:
Consent Item
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IV.D.i. Approval of Board Policy 1.800 School Calendar on Second Reading
Agenda Item Type:
Consent Item
Attachments:
()
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IV.D.ii. Approval of Board Policy 3.301, Use of District Provided Cell Phones, on Second Reading
Agenda Item Type:
Consent Item
Attachments:
()
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IV.D.iii. Approval of Board Policy 6.406-Student Psychological Services on Second Reading
Agenda Item Type:
Consent Item
Attachments:
()
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IV.D.iv. Approval of Board Policy 6.407-Student Social Services on Second Reading
Agenda Item Type:
Consent Item
Attachments:
()
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IV.D.v. Approval of Board Policy 6.500 Special Education Students on Second Reading
Agenda Item Type:
Consent Item
Attachments:
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IV.D.vi. Approval of Board Policy 6.505 Students in Foster Care on Second Reading
Agenda Item Type:
Consent Item
Attachments:
()
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V. ACTION ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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V.A. Approval of Resolution for Mr. Wesley Ballard
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
All members of the Board thanked Mr. Ballard for his service. Ms. Dodd said that he was so kind and welcoming when she joined the Board. Ms. Moore added that someone will have to take his place in asking, "how are we going to pay for this?" Ms. Moore also thanked him for his work as the City Schools Foundation Board liaison. Ms. Long said that she was honored to sit beside him on the Board. Mr. Settles added that someone will not only have to ask how we will pay for this, but also "does it make sense to do this at this time?" He thanked Mr. Ballard for his work and dedication to MCS. Mr. Richardson quoted President Theodore Roosevelt. He thanked Mr. Ballard for his service and for keeping the Board on the straight and narrow.
Vice Chair Richardson presented Mr. Ballard with a crystal in honor of his service. Mr. Ballard was very appreciative of the gift and thanked the Board for allowing him to serve.
Attachments:
()
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V.B. Approval of FY24 Outstanding Internal Schools Accounts Payable as of June 30, 2024
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.C. Approval of Contract and Budget Amendment-Ford Cargo Van
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Settles was concerned about taking money out of the gasoline line item because the price of gas is fluctuating. Mr. Owens said that we did not spend all of the money in the gasoline line last year, so based on that information, he feels comfortable making this move.
Attachments:
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V.D. Approval of Budget Amendment-Title IX McKinney Vento FY25
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Duke explained that McKinney Vento cannot be used on emergency housing, so we will use this grant money to pay for emergency clothing, transportation, and food.
Ms. Long asked how someone would go about applying for these funds. Dr. Duke explained that our social workers, family liaisons, classroom teachers, and school counselors, all work very closely to Ms. Carmen Maples, our homeless liaison. Mr. Settles asked how many homeless students we serve each year. Dr. Duke told him that we have 51 students as of today. He said that there was a significant increase in homelessness last year, and it is a growing population that we are serving.
Attachments:
()
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V.E. Approval of Budget Amendment-ARP Homeless
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.F. Approval of Budget Amendment-Stronger Connections Grant
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.G. Approval of Budget Amendment-Robotics
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.H. Approval of Budget Amendment-Book Bus
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Moore asked how this new program will change what he have done in the past with the book bus. Ms. Trail explained that the book bus served certain apartment complexes with books. The new van will have the ability to visit several different locations and will provide not only books, but wi-fi and computers for registration purposes. She explained that it will be an office on wheels, along with the fact that with the van being smaller, we will be able to get in and out of places easier and will give us more flexibility in that the driver wouldn't need a CDL. She added that the Foundation has dollars set aside to provide shelving and everything to make it look like a book bus.
Mr. Settles asked if it will be called Bob the Book Bus. Ms. Trail said that we will bring the name back to the Board when we bring the contract back for approval.
Attachments:
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V.I. Approval of Memorandum of Understanding-Murfreesboro Police Department School Resource Officers
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.J. Approval of Contract-STARS Nashville Service Agreement
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.K. Approval of Contract-CDW-G for Cybersecurity Software
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.L. Approval of Contract-Douglas Lawn Care
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Ms. Dodd and Mr. Ballard were concerned that the bid for mowing was $100,000.00 less than the next lowest bid. Ms. Bush explained that this company is a small family-owned business that does not need to provide worker's comp insurance; therefore, they can keep their bid low.
Attachments:
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V.M. Approval of Contract-Forte
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.N. Approval of Cooperative Agreement-JHA-School Yearbooks
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.O. Approval of Board Policy 1.104, Memberships, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.P. Approval of Board Policy 1.108, Nepotism, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.Q. Approval of Board Policy 1.204, Board Member Development Opportunities, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Ballard said that since we are in a time of trying to hire teachers fast and furious, do we check if anyone is related to an employee or directly under the supervision of a relative?
Ms. Bush said that an employee cannot directly supervise a relative and HR does uphold that policy and do checks. She said that the old policy said that someone could not directly or indirectly supervise someone that they are related to, and we went back to the TSBA model policy in that it could be indirect supervision. Dr. Duke said that when that happens, he will alert the Board.
Attachments:
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V.R. Retirement of Board Policy 1.6011, Administration in the Absence of Policy, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V.S. Retirement of Board Policy 2.,4001, Federal School Meal Program, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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VI. REPORTS AND INFORMATION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VI.A. Review of Changes to Expense Allowances and Reimbursement Guidelines per Policy 2.804
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Discussion:
Dr. Duke said that no action will be taken on this policy, but as an annual provision to the board, we are providing this to the Board. He said that the policy was last adjusted on March 12, 2024.
Attachments:
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VI.B. Summer Feeding Report
Speaker(s):
Ms. Sandy Scheele
Agenda Item Type:
Information Item
Discussion:
Sandy Scheele provided the summer feeding report. She informed the Board that it was another great year. She employed 37 workers, they went to 19 locations and fed 50,715 meals.
Ms. Scheele told the Board that she had recently received an invitation from the previous Vice President to speak on a panel for Farm to School. Mr. Settles said that the Chow Bus is so beautiful for the city of Murfreesboro, and it shows that we do more than educate our kids. He said that it speaks to our connection to our city. He thanked Ms. Scheele and the Farm to School program staff. |
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VI.C. Director's Update
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke thanked Mr. Ballard for his time on the Board.
He recognized Mr. Eric Newell in the audience. He said that he is the new City Schools Foundation president. Dr. Duke said that grants are now open and encouraged teachers to apply. Dr. Duke said that Mr Ballard has one more meeting and that will be our 8/27 board workshop at central office at 5:00 p.m. Dr. Duke also told the Board that we are still monitoring our enrollment every day. He said that tomorrow is the first full day of kindergarten and we will provide the Board with more solid numbers at the 8/27 board work session. Mr. Ballard asked how we are doing with bus drivers. Mr. Bartch came forward and explained that we are in a good spot, better than in the past few years. He said that he has done alot of different projects and they seem to be helping. He said that we still have double routes, but at least the office staff at the bus garage are not having to drive buses alot. All in all, it seems to be a smooth beginning to the school year. Mr. Richardson ended the meeting by wishing the teachers, administrators, parents, and students an excellent year. He thanked Mr. Ballard once again for his service on the Board and he told the Campbells that we are sending our love to the family. |
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VII. OTHER BUSINESS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VIII. ADJOURNMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The meeting adjourned at 7:16 p.m.
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