June 25, 2024 at 6:00 PM - Board of Education Regular Meeting
| Regular Board | |
| Attendance Taken on 6/19/2024 at 2:40 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Present |
| Mr. David Settles | Present |
| Present: 7, Absent: 0 | |
| Regular Board | |
| Attendance Taken on 6/25/2024 at 5:58 PM | |
| Mr. Wesley Ballard | Present |
| Mr. Butch Campbell | Present |
| Ms. Karen Dodd | Present |
| Ms. Barbara Long | Present |
| Ms. Amanda Moore | Present |
| Mr. Jimmy Richardson III | Absent |
| Mr. David Settles | Present |
| Present: 6, Absent: 1 | |
| Minutes | |
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I. CALL TO ORDER
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
Discussion:
In attendance: Dr. Trey Duke, Sheri Arnette, April Zavisa, Maria Johnson, Ken Rocha, Don Bartch, Lisa Trail, Caitlin Bullard, Beth Warren, Daniel Owens, Angela Fairchild, and Emily Spencer.
Assistant City Attorney Lauren Bush and City Liaison Bill Shacklett. |
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I.A. Pledge of Allegiance
Agenda Item Type:
Procedural Item
Rationale:
The Pledge of Allegiance will be led by Assistant Superintendent Sheri Arnette.
Discussion:
The Pledge of Allegiance was led by Assistant Superintendent Sheri Arnette.
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I.B. Moment of Silence
Agenda Item Type:
Procedural Item
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II. APPROVAL OF AGENDA
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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III. COMMUNICATIONS
Speaker(s):
Mrs. Lisa Trail
Agenda Item Type:
Information Item
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III.A. The Best of MCS-Discovery Students attended the National Beta Convention
Rohan Scott-5th Place in Science Margaret Stewart-4th Place in Poetry Sponsor-Beth Warren
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Procedural Item
Discussion:
The National Beta Convention was recently held in Savannah GA. Dr. Bullard introduced Rohan Schott, who placed 5th in Science and Margaret Stewart (absent tonight) placed 4th in Poetry, along with their coach, Ms. Beth Warren. Dr. Duke congratulated all the students who advanced to the national level. Mr. Campbell asked how many students attend this convention. Dr. Bullard or Ms. Warren weren't sure of the number of national competitors, but the state level elementary portion was over 1,000 students.
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III.B. Public Comment
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Procedural Item
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IV. CONSENT ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.A. Approval of 6-11-24 Board Minutes
Agenda Item Type:
Consent Item
Attachments:
()
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IV.B. Second Reading of Board Policies
Agenda Item Type:
Consent Item
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IV.B.i. Approval of Board Policy 1.1041, Board Compensation and Benefits, on Second Reading
Agenda Item Type:
Consent Item
Attachments:
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IV.B.ii. Approval of Board Policy 1.403, Agendas, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
David Settles since this has been part of the agenda, how many times have anyone submit, zero
had someone to acquire but nothing
Attachments:
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IV.B.iii. Approval of Board Policy 1.8012, Extended School Program, on Second Reading
Agenda Item Type:
Consent Item
Attachments:
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IV.B.iv. Approval of Board Policy 3.201, Safety, on Second Reading
Agenda Item Type:
Consent Item
Attachments:
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IV.B.v. Approval of Board Policy 3.4031, Vehicle Accidents on School Property, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
nonsubstitative change
New policy gets in the weeds-DS TSBA model never send a child to the ER by themselves We will go with them will never send alone Parents come to the school and decline services When we call 911 that is the principals or nurses call Permissive instructive and prudent JR
Attachments:
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IV.B.vi. Approval of Board Policy 4.100, Instructional Program, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
AM-love this! made her happy
Attachments:
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IV.B.vii. Approval of Board Policy 4.205, Magnet Schools, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
AM just to clarify if 2nd grader move out of city limits and go to magnet
finish out school year and you can come back if there are no other 3rd graders on the wait list If move out during 5th grade year, they can stay during 6th grade year KD-if 4th grader that moves to county they cant come back if there is someone on the waiting list but can come back if there are no others on waiting list
Attachments:
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IV.B.viii. Approval of Board Policy 4.206, Homebound Instruction, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
all new but taken from state board rules
DS-homebound and homeschool just the medical part? Homebound 3 hours per week homeschool they would have to withdraw from the district
Attachments:
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IV.B.ix. Approval of Retirement of Board Policy 4.212, Virtual Education Program, on Second Reading
Agenda Item Type:
Consent Item
Attachments:
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IV.B.x. Approval of Board Policy 4.608, Transcript Alterations, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
KD-what is this?
Attachments:
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IV.B.xi. Approval of Board Policy 6.205, Assignment of Students to Schools and Classes, on Second Reading
Agenda Item Type:
Consent Item
Discussion:
recommended by school student support dept
Attachments:
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IV.C. Approval of Contract-Central Technologies
Agenda Item Type:
Consent Item
Attachments:
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IV.D. Approval of Contract-Zearn
Agenda Item Type:
Consent Item
Attachments:
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IV.E. Approval of Contract-Studies Weekly
Agenda Item Type:
Consent Item
Attachments:
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IV.F. Approval of Contract-Palmer Hamilton
Agenda Item Type:
Consent Item
Attachments:
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V. ACTION ITEMS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
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V.A. Approval of Board Policy 1.501 Visitor Code of Conduct, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Ballard asked if this will be posted in each school and website. He was told that once the policy has been through both readings and is final, this information will be posted in the student handbook, posted in schools and on the website. Dr. Duke said that the law states that copies need to be available in school offices as well.
Attachments:
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V.B. Approval of Board Policy 3.202, Emergency Preparedness Plan, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Karen Dodd asked if these procedures will be in place in August when school starts. Dr. Duke said yes. He explained that Don Bartch and Andy Taylor have already been working on this. He said that he feels very good that we will be ready to train principals on this before they start school.
Attachments:
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V.C. Approval of Board Policy 3.400, Student Transportation, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.D. Approval of Board Policy 4.214, Use of Artificial Intelligence Programs, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Duke explained that the two instructional technicians are currently training teachers on AI. April Zavisa will be involved, and a committee will be created to vet programs any students will be using.
Amanda Moore asked how students' data and personal information would be safe. Dr. Duke said that April Zavisa will vet any software that comes in, and contracts must cover the fact that student data is not exposed.
Attachments:
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V.E. Approval of Board Policy 4.301, Interscholastic Athletics, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Karen Dodd asked if there are charges for homeschool students to play sports with us. Lauren Bush said that they are subject to the same charges as our students. Dr. Duke added that this board policy is a result of a new state law.
Attachments:
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V.F. Approval of Board Policy 4.403, Library Materials, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Amanda Moore asked that if these challenges come before the Board, would the Board be able to talk about it at a Board meeting? Mrs. Bush said the Board would be able to ask questions and discuss as long as it's related to the book at hand.
David Settles asked if we have had any complaints about library materials. Dr. Duke said that we have not had any formal complaints about library books. He said that we have had complaints from parents about a book in the classroom and, in that instance, Sheri Arnette worked with parents.
Attachments:
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V.G. Approval of Board Policy 4.603, Promotion and Retention, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.H. Approval of Board Policy 5.307, Physical Assault Leave, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.I. Approval of Board Policy 5.602, Staff Time Schedules, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.J. Approval of Board Policy 6.309, Zero Tolerance Offenses, on First Reading
Speaker(s):
Ms. Lauren Bush
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
David Settles said that he is glad to see this policy changed. He is not a fan of zero tolerance because he feels every situation is different, and every situation needs to be heard.
Attachments:
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V.K. Approval of Budget Amendment-General Purpose Fund 141 & ESP Fund 146
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.L. Approval of Construction Contract-Reeves Rogers Administrative Addition Awarded to Romach, Inc.
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.M. Approval of Resolution-CBG Nutrition
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.N. Approval of Contract-Curriculum and Instruction Agreements
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.O. Approval of Contract-Genesis Academy
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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V.P. Approval of Resolution-Cooperatives
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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VI. REPORTS AND INFORMATION
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VI.A. Update on Summer Construction Projects
Speaker(s):
Mr. Don Bartch
Agenda Item Type:
Information Item
Discussion:
Don Bartch updated the Board on the construction projects halfway through the summer. Don thanked the City for working with us on these projects.
Cason Lane, Erma Siegel and Black Fox Cooling Towers are substantially complete, minor punch list items remain. HVAC is operational in all three buildings. Reeves-Rogers and Hobgood roof top HVAC installations are ongoing, as well as wrap up from 23-24 bard unit installations. Bleachers at MNE, Bradley, Reeves-Rogers and Discovery School are slated for mid-late August. Discovery sport courts should be completed the week after the 4th of July. Mitchell Nielsen's new playground has recently been completed. Our maintenance team is working hard to keep the new sod happy. Cason Lane PreK has a new parking lot. Hobgood's ceiling rebuild is on track. Mitchell Nielson is slated to have the classrooms painted in mid-late July. Scanning access to the schools that did not have that system is complete. Working out a few technological kinks. Should be operating smoothly at all sites after the 4th. After the 4th, we will be initiating the resurfacing process for the sport courts at Mitchell Nielsen and Reeves-Rogers. We have initiated the planning stages for the transportation and maintenance facility with the appropriate city departments. He said that the building will not be staying at the present site. Chair Campbell said this project has been going on for a very long time. Mr. Barch said that he is researching spots. Barbara Long asked how much space we need, and Mr. Bartch told her about 10 acres. Wes Ballard asked if we are able to work with commercial realty companies, and Mr. Bartch said that we have to work with the City on that. Overall Creek and Scales Elementary are currently having their gym floors resurfaced. |
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VI.B. Director's Update
Speaker(s):
Dr. Trey Duke
Agenda Item Type:
Information Item
Discussion:
Dr. Duke told the Board that summer school ends this Thursday 6/27. They are doing post testing right now. For 3rd grade students, this determines where they go next.
Dr. Duke said that we should receive 4th grade adequate growth scores next week. Congratulations to Maria Johnson who defended her dissertation today. Her graduation will be August 10th. Lisa Trail passed out Reeves Rogers ribbon-cutting invitation to the Board tonight. |
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VII. OTHER BUSINESS
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Information Item
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VIII. ADJOURNMENT
Speaker(s):
Chair Butch Campbell
Agenda Item Type:
Action Item
Discussion:
Meeting adjourned at 6:50 p.m.
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