Public Meeting Minutes: September 23, 2025 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag/Moment of Silence

3. Presentations:

ACS Board of Education Student Representative: Abigail Cronau
IKEA Parent Volunteer Awards
- Mr. Ed Davis, Arlington Elementary
- Ms. Melanie Atkins, Donelson Elementary
- Ms. Melanie Nichols, Arlington Middle
- Ms. Angela Moderow, Arlington High
AHS Student Council Presentation

Discussion:

ACS Board of Education Student Representative: Ms. Abigail Cronau was welcomed by the board as the 2025-2026 ACS Board of Education Student Representative.
IKEA Parent Volunteer Awards: IKEA representatives recognized the following parent volunteers and presented them with a token of appreciation:
- Mr. Ed Davis, Arlington Elementary
- Ms. Melanie Atkins, Donelson Elementary
- Ms. Melanie Nichols, Arlington Middle (not present)
- Ms. Angela Moderow, Arlington High
AHS Student Council: Mrs. Sarah Kelley provided the board with an impressive list of Student Council accomplishments.
- Since 2012, the Student Council has been a member of and/or received prestigious recognition/awards from the following organizations: TASC, SASC, TSBA and TSBA SCOPE.
- Make-A-Wish
- Cooper Hawkins currently holds the position of TASC President.
- Abigail Cronau holds the position of Student Representative for the ACS Board of Education for the 2025-2026 school year.
- Mrs. Kelley holds the position of Assistant Director on the SASC Board.

4. Citizen Comments (limited to 2 minutes per speaker)

Discussion:

No Citizens Comments.

5. Approval of Agenda

Attachments: (1)

09-23-25 BOE Agenda

9/15/2025 at 11:48 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mr. Jonathan Dunn and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Chairman Benjamin: Before I entertain the motion to approve the Consent Agenda, I want to call to your attention to Consent Agenda Items that have been modified:
- 7.B. has been modified since you were originally provided the item, in that there has been an addition to Fund 141—State Grants Revenue.
- 7.C. and 7.H. have been modified since you were originally provided those items in that the number $10,000 has been changed to $20,000 in both items.
- If a Board Member would like to remove 7.B., 7.C., or 7.H. before moving to approve the Consent Agenda, feel free to do so.
- Otherwise, I will entertain the motion to approve the Consent Agenda.

6. Reports

6.A. Chairman's Report

Discussion:

TSBA Fall District Meeting was held at AHS last night.
- The Student Council did a phenomenal job representing ACS and assisting the TSBA and attendees.
- Mr. Davis and AHS plant managers were also very helpful.
Monthly reporting:
- Board members be sure to enter any school events that you attend into the monthly reporting form.
ACS BOE has met all the criteria for achieving TSBA Board of Distinction.
Upcoming:
- The ACS Board will be evaluated at the October board meeting by board members from other districts.
- TSBA Annual Convention will take place in November.

6.B. Superintendent's Report

Attachments: (1)

September 25 Board Budget Report

9/16/2025 at 8:58 AM

Discussion:

Welcome Ms. Abigail Cronau, Student School Board Representative
- Abigail has built an impressive record of leadership and involvement at Arlington High School. She balances academics with a wide range of activities and shows commitment to service, leadership and creativity that reflects the very best of Arlington High School and Arlington Community Schools.
Glows of ACS - Portrait of an ACS Graduate:
- AHS students make Charlie's Make-A-Wish come true!
- ACS was awarded a grant for the Drone Pilot Program.
  - Drone curriculum was implemented in grades 3-5 at DES, grades 7-8 at AMS and into the STEM program of study at AHS for grades 9-11.
- AHS College & Career Fair - 100+ Partners
- AHS Future Fridays brings in professionals to meet with students in the guidance office.
- AES 9/11 Freedom Walk
- DES Grandparents Day
- AMS Jr. Achievement In A Day
- Arlington 5K
- DES Lu Interactive Playground
  - Funded by Legacy Grant
  - Led by AMS PE Teachers Samantha Morgan and Heath Bryant
  - Video by Intern Addison Bradley
- Q1 Lunch - sign up
Human Resources:
- Positions open:
  - AHS: 1 - SPED Teacher and 1 - Nutrition 5.5 hour position
  - AMS: 1 - Front Desk
  - ACS - Operations: 1 - Maintenance Technician
- Attendance Rate:
  - Employees 96%
  - Substitute Fill Rate 93%
- Substitutes:
  - Onboarding: 3 complete with 5 more to go (60 non-certified and 28 certified)

Operations — Shawn Phaneuf:

AES: Add more electrical circuits in the teachers' work area
AMS:
- Finishing up the GaGa Pit.
- Install lockers on the visitor side locker room.
DES:
- Working with the Principal and PTA on GaGa Pit details.
- Working through old tickets to close out.
AHS:
- Athletic wing locker project is progressing.
- Flooring will be complete tomorrow.
- Painters will come back to touch-up paint.
- Lights have been ordered.
- Make benches.
- Sheet rock in progress in Fieldhouse.

Communications — Tyler Hill:

Intern: Ethan Barnes, AHS Senior
- Volunteer at River City Church and Bellevue Baptist Church
- Applied at MTSU for Film and Video Production with a concentration in Live Production. Also, looking at Liberty University for Video Production.
- Main focus is on live production like concerts or sports.
- Contractor for Production One and TV Production Director for AHSTigerLife.
Intern: Addison Bradley, AHS Junior
- Student Council Historian
- Loves photography - created scrapbook for Student Council
- AHS Tiger Life
- Communications and Marketing
- Loves going to schools and seeing teachers and students interact.

6.C. Legislative Liaison

Discussion:

ACS BOE hosted the TSBA Fall (Delta) District Meeting at Arlington High School last night. 60+ board members across the region attended the event.
The TSBA Annual Convention will be held in Nashville in November.

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the Consent Agenda Passed with a motion by Mr. Jonathan Dunn and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from August 19, 2025

7.B. Resolution 2025-19 of the Arlington Community Schools Board of Education Amending the 2025-2026 Schools Budget

Attachments: (1)

REVISED Resolution 19-2025 - Budget Amendment within categories - SEPTEMBER 2025

9/23/2025 at 9:20 AM

7.C. Resolution 2025-20 of the Arlington Community Schools Board of Education Increasing the Amount Requiring Three (3) Written Quotations

Attachments: (1)

AMENDED Resolution 20-2025 - increase amount requiring 3 quotations - September 2025

9/22/2025 at 7:49 AM

7.D. Resolution 2025-21 of the Arlington Community Schools Board of Education Amending the 2025-2026 School Fees/Field Trips

7.E. Policy 1.802 Section 504 and ADA Grievance Procedures

7.F. Policy 1.804 Drug Free Workplace

7.G. Policy 1.805 Use of Electronic Mail by Board Members

7.H. Policy 2.805 Purchasing

7.I. Policy 3.200 Building and Grounds Management

7.J. Policy 3.206 Community Use of School Facilities

7.K. Policy 3.207 Care of ACS Property

7.L. Policy 3.208 Facilities Planning

7.M. Policy 3.402 Board Owned Vehicles

7.N. Policy 3.602 Workers Compensation

7.O. Policy 4.406 Technology Use

7.P. Policy 5.106 Application and Employment

7.Q. Policy 5.400 Personnel Health Examination - Communicable Diseases

7.R. Policy 5.500 Discrimination Harassment of Employees - Sexual Racial Ethnic Religious

7.S. Policy 6.207 Attendance Zone Policy

7.T. Policy 6.701 Fundraising

8. Business/Recommended Action Items

8.A. Election of Chairman

Action(s):

Motion Passed:

Motion Passed: Ms. Conley recommended Mr. Scott Benjamin for the position of Chairman Passed with a motion by Ms. Lyle Conley and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.B. Election of Vice-Chair

Action(s):

Motion Passed:

Motion Passed: Ms. Conley recommended Dr. Dale Viox for the position of Vice-Chairman Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.C. Election of Legislative Liaison

Action(s):

Motion Passed:

Motion Passed: Mrs. Courtney Barnes recommended Mr. Jonathan Dunn for the position of Legislative Liaison Passed with a motion by Mrs. Courtney Barnes and a second by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

9. Adjourn

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:
September 23, 2025 Minutes Approved on October 28, 2025

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Dr. Allison Clark, Superintendent

September 23, 2025 at 5:30 PM - Regular Board Meeting

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