Public Meeting Minutes: August 19, 2025 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag/Moment of Silence

3. Citizen Comments (limited to 2 minutes per speaker)

Discussion:

No citizens comments.

4. Approval of Agenda

Attachments: (1)

08-19-25 BOE Agenda

8/12/2025 at 2:29 PM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Mrs. Courtney Barnes and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

5. Reports

5.A. Chairman's Report

Discussion:

ACS Email Signatures updated.
Monthly tracking to record board involvement.
TSBA Board of Distinction Awards, ACS can achieve this level!
Board positions will be voted on in September.
Great to be present at First Day of School events.

5.B. Superintendent's Report

Discussion:

Enrollment:
- Enrollment verification is nearing completion.
- We have exceeded projections with 4,179 students enrolled to date.
- The 11th day enrollment data will be available Thursday.
First day of school activities include:
- Kindergarten students begin their education journey.
- AMS Fall Sports Pep Rally
- AHS Class of 2026 Senior Sunrise
- Meet the Tigers!
- All schools: Outside, engaging classroom lessons begin.
AHS:
- Welding
  - Classroom floor installed.
  - Plasma Cutter Welding machine has been shipped.
  - Breaker Panel to be installed by Wednesday.
  - Air line for the laser-cutting table to be completed by the end of the week.
- Gold Simulator in place, potential putting for board members.
AHS Athletic Wing
- Lockers will be installed by the end of August.
- Quotes are out for painting, flooring and lights.
- Practice gym floor up next.
Gentegix Rapid Response System - Crisis Alert System
- The contract was signed in June.
- Projected 120 days to install with completion during the first semester.
- Badges are issued to employees.
- Press the badge 3 times to alert Administration.
- Press the badge 8 times for an intruder/active shooter, which activates Rapid Response to notify law enforcement.
- SCSO will test system.
- Shows your location in the building.
Operations:
- Mr. Shawn Phaneuf and Mr. Bart Doby has stepped up to the plate, leading the Operations department on projects.
- Mr. Benjamin received positive feedback about the new leadership in Operations .

Ms. Walker, Human Resources

Gold Level Safe Star Initiative
- AMS is joining AHS as a Gold Level Safe Star Initiative school.
- Program led by the Tennessee Department of Education and Tennessee Department of Health.
- Promotes Safety and Injury Prevention in School Athletics.
- 1 of 25 middle schools to receive this achievement out of roughly 300 middle schools in Tennessee.

5.C. Legislative Liaison

Discussion:

ACS will host the TSBA Fall District Meeting on Monday, September 22, 2025, at Arlington High School.
Please be sure to wear your name badges (magnetic).

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the Consent Agenda Passed with a motion by Mr. Jonathan Dunn and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

6.A. Approval of Minutes from June 24, 2025

6.B. Resolution 2025-17 of the Arlington Community Schools Board of Education Amending the 2025-2026 Schools Budget

Attachments: (1)

Resolution 17-2025 - Budget Amendment within categories - AUGUST 2025

8/12/2025 at 9:22 AM

6.C. Resolution 2025-18 of the Arlington Community Schools Board of Education to Approve Revisions to the Approved 2025-26 Schools Fees/Field Trip Schedule

6.D. Policy 1.206 Student Board Representative

6.E. Policy 2.403 Surplus Property Sales*

6.F. Policy 6.4001 Survey of Students

7. Business/Recommended Action Items

7.A. Recommendation to Award the Bid for Arlington High School PE Gym Floor Replacement to Covington Flooring Company, Inc. in the amount of $145,622.00

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to Award the Bid for Arlington High School PE Gym Floor Replacement to Covington Flooring Company, Inc. in the amount of $145,622.00 Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Doby vetted out bids from vendors.
Covington Flooring will strip the floor and re-finish with a water-based sealer for less odor.

8. Adjourn

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:
...........Minutes Approved on ...............

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Dr. Allison Clark, Superintendent

August 19, 2025 at 5:30 PM - Regular Board Meeting

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