Public Meeting Minutes: May 19, 2025 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag/Moment of Silence

3. Recognition:

ACS Retiree - Mrs. Debbie Cannady
AHS Flag Football

Discussion:

Mrs. Cannady's career in Human Resources spans over 23 years, and she was one of the first ones to be hired at the conception of Arlington Community Schools in 2014. She will retire at the end of June and hopefully set sail on one of many cruises.
Coach Fox introduced the assistant coaches and players of the AHS Flag Football team. Season highlights that led them to the quarterfinals at State was funded by the Legacy Grant program.

4. Citizen Comments (limited to 2 minutes per speaker)

Discussion:

No comments.

5. Approval of Agenda

Attachments: (1)

05-19-25 BOE Agenda

5/12/2025 at 12:13 PM

Action(s):

Motion 1 Passed:

Motion Passed: Motion to Approve the Agenda Passed with a motion by Mrs. Courtney Barnes and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

Motion 2 Passed:

Motion Passed: Motion to Amend the Agenda by moving 7D Policy 4.301 Interscholastic Athletics to Business/Recommended Action Items to Item 8A Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

Great to see how our Legacy Grants are funding programs for our students that they may otherwise not be able to participate in.
Spring sports were fun to watch. Hope you were able to catch some of the action.
AMS Baseball advanced.
AES 5th Grade Field Day was exciting, and I spent most of it in the dunk tank.

6.B. Superintendent's Report

Discussion: Superintendent Highlights:

AHS Softball Fieldhouse ribbon cutting.
Graduation 2025 signings, caps & gowns and senior picnic.
Student listening sessions at all schools provided positive feedback.
End-of-year activities included celebrations and recognitions.
5th graders are welcomed to life as an AMS Tiger.
Lorelei Kobe signs military appointment to West Point Academy.
PAVE Fine Arts Academy recognizes seniors who will be attending college to study or major in art-related fields.

Operations:

Football Fieldhouse continues to progress.
MLGW to relocate the main power to the fieldhouse.

Mrs. Walker, Human Resources:

Open Positions:
- Certified: 6
- Classified: 11
Projections - 96%:
- AES: 870
- DES: 812
- AMS: 968
- AHS: 1,495
Employee Attendance Rate: 94 %
Substitute Fill Rate: 88%
Open Enrollment: Successful
Summer Onboarding: June 25th and July 21st

6.C. Financial Reports

Attachments: (2)

March 25 Board Budget Report

5/6/2025 at 7:26 AM
03-01-2025 INTERLOCAL FS

5/6/2025 at 7:30 AM

Discussion:

Financial Reports accepted by the Board.

6.D. Legislative Liaison

Discussion:

114th General Assembly adjourned in April.
Over 1,500 pieces of legislation were filed with approximately 70 pieces affecting K-12 education.
The budget that was passed totaled 59.8 billion dollars, which included 244 million in TISA funding.
Base per pupil funding was increased from $7,075 to $7,295.
Significant pieces of legislation:
- Public Chapter 103: Wireless Communication
- Public Chapter 347: Families Rights and Responsibilities Act
- Public Chapter 306: Physical Exercise
- Public Chapter 328: Temporary Credentials

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Consent Agenda Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from April 22, 2025

7.B. Resolution 2025-11 of the Arlington Community Schools Board of Education Amending the 2024-2025 Schools Budget

Attachments: (1)

Resolution 11-2025 - Budget Amendment within categories - MAY 2025

5/9/2025 at 12:46 PM

7.C. Resolution 2025-12 of the Arlington Community Schools Board of Education to Approve the 2025-2026 School Fees Schedule

7.D. Policy 5.310 Vacation and Holidays

7.E. Policy 6.206 Transfer Within the System

8. Business/Recommended Action Items

8.A. Policy 4.301 Interscholastic Athletics

Action(s):

Motion 1 Passed:

Motion Passed: Motion to Approve Policy 4.301 Interscholastic Athletics Passed with a motion by Dr. Dale Viox and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

Motion 2 Passed:

Motion Passed: Motion to Withdrawal Passed with a motion by Dr. Dale Viox and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.B. Recommendation to Renew the SKB Cleaning Services Contract for a period of 10 months, July 1, 2025 through April 30, 2026, at the rate of $112,521.49 per month, less non-performance penalties, if any, and to allow the Superintendent the authority to negotiate the terms of the parties' agreement

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to Renew the SKB Cleaning Services Contract for a period of 10 months, July 1, 2025 through April 30, 2026, at the rate of $112,521.49 per month, less non-performance penalties, if any, and to allow the Superintendent the authority to negotiate the terms of the parties' agreement Passed with a motion by Ms. Lyle Conley and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.C. Recommendation to Award the RFQ for Arlington High School Partial Re-Roofing Project (FY251002 ITB) to Ark Roofing and to Approve the Contract for same at a Total Base Lump Sum Cost of $804,849.00

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Recommendation to Award the RFQ for Arlington High School Partial Re-Roofing Project (FY251002 ITB) to Ark Roofing and to Approve the Contract for same at a Total Base Lump Sum Cost of $804,849.00 Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.D. Approval of IDEA/ESEA Federal Funds Allocations 2025-2026

Attachments: (1)

FY26 ConsolidatedApplicationBoardApprovalForm

5/12/2025 at 12:04 PM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve IDEA/ESEA Federal Funds Allocations for 2025-2026 Passed with a motion by Mr. Jonathan Dunn and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8.E. Approval of Proposed 2025-2026 Budget

Attachments: (2)

FY26 DRAFT Other Funds Budget

5/12/2025 at 11:48 AM
FY26 DRAFT Gen Fund Budget

5/12/2025 at 11:48 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the 2025-2026 Budget as presented Passed with a motion by Mrs. Courtney Barnes and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Budget Highlights:
- Revenues:
  - 41% TISA
  - 32% Shelby County
  - 2% Town of Arlington
- Expenditures:
  - Employees pay and benefits - 65% (88% of the 65% goes directly to school level and 12% to Central Office)
  - CIP - 16%
- Fund Balance:
  - Funds are for Capital Improvement Projects, not for reoccurring costs.
- The audit report indicates a healthy fund balance with modest expenditures.

8.F. Recommendation to Award a Performance Bonus to Dr. Allison Clark

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Recommendation to Award a Performance Bonus to Dr. Allison Clark Passed with a motion by Ms. Lyle Conley and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

9. Adjourn

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

Discussion:
May 19, 2025 Minutes Approved on June 24, 2025

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Dr. Allison Clark, Superintendent

May 19, 2025 at 5:30 PM - Regular Board Meeting

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