Public Meeting Minutes: September 24, 2024 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag/Moment of Silence

3. Citizen Comments (limited to 2 minutes per speaker)

4. Approval of Agenda

Attachments: (1)

09-24-24 BOE Agenda REVISED

9/23/2024 at 11:36 AM

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Agenda Passed with a motion by Dr. Dale Viox and a second by Ms. Lyle Conley

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

5. Reports

5.A. Chairman's Report

Discussion:

Welcome, Mrs. Barnes. Mrs. Barnes has already engaged in her new role as an ACS board member.
Dr. Clark hit the ground running, and it was impressive to watch how she has navigated the difficult circumstances and maintained stability throughout the district.
Encourage board members to get into the schools to see good things happening in our district.

5.B. Superintendent's Report

Discussion: Dr. Clark:

Grateful for the support of everyone in the district and community as we continue efforts for a smooth transition.
Recent school visits have been amazing to see ACS students engaged in innovative and creative activities. Teachers, support staff, PTA and parents have spent a great deal of time and all play a vital role in making these activities happen.
The Arlington 5K was successful. This event supports the Arlington Education Foundation.
Homecoming Carnival had a great turn out even with the warmer weather.
Updates and reminders will be put into place so that board members can participate in the many student activities planned.
Quarterly appreciation lunches will be the week of October 7th.
Thank you for being part of the A-Team and your unwavering support.

Mr. Goforth, Academics:

Science Textbook Adoption:
- ACS will participate with school districts across the state in the adoption process.
- Principals have nominated representatives from their school to be on the adoption committee.
- The committee slate will be presented at the October board meeting for approval per policy.
Mandated Tutoring:
- State-mandated tutoring is for any student retained in K-3 and 4th graders who must have it as part of their promotional pathway per the state literacy law. Mandated tutoring takes place during the school day.
- We also provide before/after school tutoring for grades 3-5.
- The PAWS reading program will continue in partnership with Arlington Senior Center, allowing their volunteers to support our early learners (K-2).
- 14 students that are transitioning from 3rd to 4th grade that were approaching on TCAP and require tutoring as their promotional pathway.
- State law now requires any retained student in K-2 to receive tutoring.
LEAD Arlington:
- Continues in partnership with the Town of Arlington and the Chamber of Commerce.
- LEAD is a collaboration of the community, town and schools.
- LEAD serves as a great support and requirement for the Arlington Collegiate Academy students.
- Application forthcoming.
- October 25, 2024: hosted by the Town of Arlington and the Chamber of Commerce
- February 20, 2025: hosted by ACS

Mr. Hill, Communications:

Interns, Noah Certion (Journalist) and Grayson Brandt (Sports Marketing) have been groomed by the media/ TV arts program at AHS. This program awards the interns with a stipend and work-based credit as well as dual enrollment credit.
Grayson expressed his gratitude to board members for supporting the internship program that allows him to pursue his passion for Sports Marketing.
Legacy Grants:
- It allows funds for clubs, organizations, sports, and other classroom needs specifically tied to ACS Portrait of a Graduate and most benefit student activity.
- The 2nd Year starts with a budget of $500,000.00 with approximately $139,000.00 already awarded (list provided of each application award funds).
Track or Treat
- October 25th at 5:45
- Movie at 7pm: Beetle Juice

Mr. Ruff, Operations

Completed projects:
- AES: Awnings
- DES: Awnings and classroom split
- AHS: Air for the visitors' side of the track
Upcoming projects:
- AHS:
  - Additional (3) AAON units (upstairs) which control bathrooms and outside air coming in
  - AC for the indoor practice facility
  - Rework and replace units in the football locker room
  - Cafteria upgrades
  - Softball Fieldhouse preparations
  - Finalize plans for football locker room
  - Directional signage and entryways
- AES
  - 15 additional air conditioning units

5.C. Financial Reports

Attachments: (1)

September 24 Board Budget Report

9/18/2024 at 8:21 AM

Discussion:

Financial Reports accepted by the Board.

5.D. Legislative Liaison

Discussion:

The TISA Funding gap affects approximately 1.1 million of our Special Education programs.
Legislators press for the law to be amended.

6. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the Consent Agenda Passed with a motion by Dr. Dale Viox and a second by Mr. Jonathan Dunn

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

6.A. Approval of Minutes from August 27, 2024

6.B. Resolution 2024-24 of the Arlington Community Schools Board of Education Amending the 2023-2024 Schools Budget

Attachments: (1)

Resolution 24-2024 - Budget Amendment within categories from 2023-2024 - SEPTEMBER MEETING

9/17/2024 at 9:57 AM

6.C. Resolution 2024-25 of the Arlington Community Schools Board of Education Amending the 2024-2025 Schools Budget

Attachments: (1)

Resolution 25-2024 - Budget Amendment within categories - 2024-2025 - SEPTEMBER 2024

9/17/2024 at 1:07 PM

6.D. Resolution 2024-26 of the Arlington Community Schools Board of Education to Approve Revisions to the Approved 2024-2025 Schools Fees/Field Trip Schedule

6.E. Policy 1.807 Use of School Name

7. Business/Recommended Action Items

7.A. Recommendation to Award the RFQ for Construction Manager at Risk for the AHS Softball Fieldhouse Addition to Chris Woods Construction and to approve the contract for same in the amount of $1,475,000.00 and a contingency of $50,000.00

Action(s):

Motion Passed:

Motion Passed: Motion to Approve Recommendation to Award the RFQ for Construction Manager at Risk for the AHS Softball Fieldhouse Addition to Chris Woods Construction and to approve the contract for same in the amount of $1,475,000.00 and a contingency of $50,000.00 Passed with a motion by Mr. Jonathan Dunn and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.B. Approval of iPad Refresh for 1st, 5th and 9th Grades and High School Teachers utilizing ESSER 3.0 Funds in the amount of $750,000.00

Action(s):

Motion Passed:

Motion Passed: Motion to Approve iPad Refresh for 1st, 5th and 9th Grades and High School Teachers utilizing ESSER 3.0 Funds in the amount of $750,000.00 Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.C. Approval of Superintendent Contract

Action(s):

Motion Passed:

Motion Passed: Motion to Approve the Superintendent Contract between Arlington Community Schools Board of Education and Dr. Allison Clark, Effective October 1, 2024 Passed with a motion by Dr. Dale Viox and a second by Mr. Jonathan Dunn

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.D. Election of Chairman

Action(s):

Motion Passed:

Motion Passed: Motion to recommend Mr. Scott Benjamin for the position of Chairman Passed with a motion by Ms. Lyle Conley and a second by Dr. Dale Viox

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.E. Election of Vice-Chair

Action(s):

Motion Passed:

Motion Passed: Motion to recommend Dr. Viox for the position of Vice-Chair Passed with a motion by Mr. Jonathan Dunn and a second by Mrs. Courtney Barnes

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

7.F. Election of Legislative Liaison

Action(s):

Motion Passed:

Motion Passed: Motion to recommend Mr. Dunn for the position of Legislative Liaison Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Barnes: Yea
Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea

No Action(s) have been added to this Agenda Item.

8. Adjourn

Discussion:
September 24, 2024, Minutes Approved on October 22, 2024

_____________________________________
Mr. Scott Benjamin, Board Chair

_____________________________________
Dr. Allison Clark, Superintendent

September 24, 2024 at 5:30 PM - Regular Board Meeting

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