Public Meeting Minutes: January 24, 2023 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

Discussion:

Dr. Viox called the meeting to order with the roll reflecting all board members present.

2. Pledge to the Flag and Moment of Silence

3. Presentations

3.A. Board Member Appreciation

Discussion:

In honor of School Board Appreciation Week, Superintendent Mayo expressed his gratitude to board members for their continued role in supporting his position as well as all faculty and staff.
On behalf of the schools, Principal Abraham expressed appreciation for the support of the Superintendent, faculty and staff and presented board members with a token of their appreciation.

4. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

Michael Granoski, 5515 Chapel Meadow Cove, Arlington, TN: School Start Times

5. Approval of Agenda

Attachments: (1)

01-24-23 Agenda

1/18/2023 at 10:01 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve agenda Passed with a motion by Mr. Scott Benjamin and a second by Mrs. Kay Williams

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion: COSSBA

Attended Inaugural Convention in Savannah, Georgia
Governance Curriculum book will be given to each board member
Upcoming Conventions
- Inaugural National Conference: March 31-April 2, Tampa, Florida
- Federal Advocacy: September 5-7, Washington, DC
  - Chairman encourages all board members to attend

Statement of Disclosure

Due by January 31, 2023

6.B. Superintendent's Report

Discussion:

Board Appreciation
- Facebook will feature each board member, be sure to see this!
Employees
- Every employee, regardless of their role, is a key player in keeping the schools running smoothly
- Thank you for voting ACS as the Top Work Place for the second year in a row
Municipal Schools Funding Strategy Meeting (Shelby County Government)
- Attended with Mrs. Roberts
- Engaged with county's CFO and other finance team members
- As a result of the new Cordova High School being built - will Municipals receive additional CIP funding?
- If project is funded through bonds then ACS would get our typical ADA split
2023-2024 Budget
- Beginning stages, preliminary numbers for staffing is driven by student projections
- Principals have received their wish list for facilities/personnel request
- Board members need to submit any CIP items for consideration to Superintendent as soon as possible
- CIP Plan will be reviewed by board members during one-on-one budget meetings
Congratulations
- Teachers of the Year: Ms. Gallimore, Ms. Wortham, Ms. Price and Ms. Sandlin-Rogers
- Principal of the Year: Ms. Manley
- Supervisor of the Year: Mr. Goforth
AMS Basketball
- Boys and Girls basketball teams playing for the municipal regional championship tonight
- Congrats to Coach Jeter and Coach Duncan and their coaching staffs

Academics - Mr. Goforth

3rd Grade Retention Law in process
- Continue update parents
- Primary goal is communication - summer camps, tutoring, appeals, etc.
Family Life Curriculum Preview Day
- February 2, 2023, 8:00 - 4:00
- District Office
Math Textbook Adoption
- Parent Preview Day was January 23rd
- Recommendation to board for approval in February
Summer Camp Planning
- Mainly serve 3rd grade retained students

Human Resources - Dr. Clark

Tenure Reception - thank you board members for attending and supporting our teachers
Career Fair:
- February 16th at 5:15 - 7:30 p.m. at Arlington High School
- Dinner served at 4:30
- Board members are invited to both events
Valentine luncheon
- February 13th at 11:30 at Central Office
- CO employees, board members and principals are invited to attend
Employees
- 2023-2024 Employee Intent Survey
  - Link active through Friday, January 27th
- Currently, have 4 retirees to be honored at April meeting
- Allocations/Projections in process for 2023-2024 school year
February - April: attending recruitment job fairs including local and surrounding states
Substitutes
- 94% fill rate
- 96 active subs

6.C. Financial Report

6.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report for Board - Nov 2022

1/17/2023 at 2:17 PM

Discussion:

Monthly Financial Report accepted by the Board.

6.C.2. Inter Local Health Trust Report

Attachments: (1)

INTERLOCAL FS NOV 2022

1/19/2023 at 11:15 AM

Discussion:

Inter Local Health Trust Report accepted by the Board.

6.C.3. Audit Report: Watkins Uiberall Certified Public Accountants; Mr. Clark Province

Attachments: (1)

ACS FS BOOKMARKED 12.16.22

1/13/2023 at 2:57 PM

Discussion:

Mr. Province summarized the results of the June 30, 2022, Financial Statements audit.
Kudos to Ms. Roberts and her staff for a perfect audit.

6.D. TLR Report

Discussion:

Legislative Agenda
- Emailed to all municipal Senators and Representatives in the General Assembly.
- Emailed to all Education Committee members: Senate Education Committee and House Education member
- Special Thank You to Ms. Glenda Haskins for all of her help with this task.
- Received responses from:
  - Rep. Debra Moody, Chairman of the Education Instruction Committee, will review and forward to legal along with approved December 13, 2022 minutes
  - Rep. Tom Leatherwood, Education Instruction Committee and have requested a meeting with him
  - Sen. Mark Pody, Senate Education Committee
  - Rep. Kevin Raper, Vice-Chairman of Education Instruction Committee
General Assembly
- Currently, in Organizational Recess
- Senate resumed regular session today
- House resumes regular session tomorrow, January 25 at 2:00 p.m.
- Bill filing for both Senate and House is January 31, 2023
TLR Meeting Opportunities:
- Virtual Meeting: TSBA Legislative Representative on December 21, 2022
- Webinar: How the General Assembly Works on January 20, 2023
- Upcoming Virtual Meeting: Legislative on January 27 at 11:00

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Motion to approve Consent Agenda Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from December 13, 2022

7.B. Resolution 2023-01 of the Arlington Community Schools Board of Education Amending the 2022-2023 Schools Budget

Attachments: (1)

Resolution 01-2023 - Budget Amendment within categories - January 2023

1/17/2023 at 2:06 PM

7.C. Resolution 2023-02 of the Arlington Community Schools Board of Education to Approve Revised 2022-2023 School Field Trips

8. Business/Recommended Action Items

8.A. Approval of 2024-2025 Instructional Calendar

Attachments: (2)

24-25 Recommended Calendar Option A

1/17/2023 at 3:21 PM
24-25 Employee Calendar Option B

1/17/2023 at 3:21 PM

Action(s):

Motion Passed (With Subsidiary Motion):

Motion Passed: Motion to approve the 2024-2025 Instructional Calendar Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

Subsidiary Motion Passed:

Motion Passed: Motion to approve Superintendents recommendation of 2024-2025 Instructional Calendar A Passed with a motion by Mrs. Kay Williams and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.B. Recommendation to award the bid for Donelson Elementary HVAC Rooftop Units Project in the amount of $163,213.00 to M & A Supply Company, Inc. and grant the Superintendent the authority to negotiate the terms of the related contract

Action(s):

Motion Passed:

Motion Passed: DES Passed with a motion by Mr. Jonathan Dunn and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

8.C. Recommendation to award the bid for Arlington High School HVAC Rooftop Units Project in the amount of $357,074.64 to Etairos and grant the Superintendent the authority to negotiate the terms of the related contract

Action(s):

Motion Passed:

Motion Passed: AES Passed with a motion by Ms. Lyle Conley and a second by Mr. Jonathan Dunn

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9. Adjournment

Action(s):

Motion Passed:

Motion Passed: Motion to adjourn Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Dunn: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

January 24, 2023 at 5:30 PM - Regular Board Meeting

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