Public Meeting Minutes: August 24, 2021 at 5:30 PM - Regular Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

Holly Littlefield, 5991 Ewing Blvd: High School GPA Grading Scale Conversion
Jason Yuan, 12183 S. Shady Tree Lane: Mask
Ingrid Cantrell, 6160 Windsor Oak Drive: COVID Support

5. Approval of Agenda

Attachments: (1)

08-24-21 BOE Agenda

8/23/2021 at 8:56 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve the agenda Passed with a motion by Hugh Lamar and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

6. Reports

6.A. Chairman's Report

Discussion:

No report

6.B. Superintendent's Report

Discussion:

School Year Launch
- Special thank you to all employees for their commitment to launch school with trying circumstances
- Special thank you to Capt. Vicki Williams and the Shelby County Sheriff's Office for additional patrol during the first few days of school
Enrollment Report:
- 103.2% of projected enrollment (Day 11)
- Non-Residents: 177 new for a total of 766 district wide
Weekly Phone Call Participation:
- Shelby County Joint Task Force
- Shelby County Health Department
- Commissioner of Education
Speaking Engagements:
- Northeast Rotary Club
- Arlington Chamber of Commerce - September 8th
Attending TOSS Superintendent Conference in September
$20,000 Literacy Grant:
- Grant available through Shelby County Commission and Commissioner Amber Mills
- Mr. Lee Mills, President of Arlington Education Foundation, applied for the grant that was award to our district
- Funds are earmarked as follows:
  - Elementary: reading/literacy decodable books
  - Middle & High: eBooks/hard copy books
- Thank You to Arlington Education Foundation for their support and partnership
New district office employees:
- Ms. Barbara Arnett: Grant Specialist
- Ms. Ja'Neair Johnson: Social Worker
- Ms. Marsha Davis: Supervisor, Accountability
Nutrition:
- Nutrition Coordinator and Nutrition Managers receives "Hunger Hero's" Award and plaque
Test scores report later in meeting by Ms. Douglas
Operations Highlights:
- Wrestling addition - substantial completion scheduled for middle of October
- Canopies for AES and DES: permits approved and materials ordered

Human Resources: Dr. Clark

Staffing: 49 new hires (31 certificated/18 classified)
Teacher positions filled
Classified position open
Substitutes:
- Total: 71
- August fill rate: 84%
- Weekly virtual training
Recruitment: November - Teacher Job Fair at Murray State

Academics: Mr. Goforth

K-3 Focus: Early Literacy & Foundation Skills
K-12 Focus:
- Partnering with TDOE for Math support to fill gaps
- Review of Instructional Materials, hard copy and digital textbooks and programs
- Continuing to transition over all digital textbooks/programs to ClassLink
- Technology Refresh: Grades 1, 5, and 9
- Kindergarten iPad distribution after Labor Day
6-12 Focus:
- STEM at all schools
- STEM School Designation with TN STEM Innovation Networks: AMS and AHS
3-8 & EOC's: Standards Analysis
SPED Focus: Working closely with schools to serve students
9-12 Focus:
- Installation of new set lights in AHS TV studio
- 2021-22 TigerLife Broadcast Season
  - Live broadcast at all football games
  - New TigerLife Media t-shirts for TV crew
  - Little Caesars pizza donation to TV crew
  - TV crew invest long hours to make this possible
Team: Manager online programs operational
Technology Refresh
STEM Focus: Certifications
Testing: Standards
SPED Services: transitional Plans for adaption
AHS TV Studio: Complete
AHS Students: Tiger Life Media Team - Broadcast all football games live-streaming
Sponsorships:

Accountability: Ms. Douglas

See 9C

Communications: Mr. Hill

OrthoSouth sponsors new athletic website (acstigers.org) covering all sports across AMS and AHS
Family Engagement Nights at AHS football games:
- AMS - 9/17
- AES - 10/8
- DES - 10/29

Legal Counsel: Ms. Speakman

No report

6.C. Financial Report

6.C.1. Monthly Financial Report

Attachments: (1)

Monthly Report - May 2021

8/10/2021 at 1:55 PM

Discussion:

Monthly Financial Report accepted by the Board.

6.C.2. Inter Local Health Trust Report

Attachments: (1)

INTERLOCAL FS JUN 2021

8/10/2021 at 1:57 PM

Discussion:

Inter Local Healthy Trust Report accepted by Board.

6.D. TLN Report

Discussion:

No report

7. Consent Agenda

Action(s):

Motion Passed:

Motion Passed: Move to approve the consent agenda as presented Passed with a motion by Mr. Scott Benjamin and a second by Ms. Lyle Conley

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

7.A. Approval of Minutes from June 21, 2021

7.B. Policy 1.404 Public Participation at Board Meetings

7.C. Policy 1.8011 Emergency Closings

7.D. Policy 4.201 Family Life Education

7.E. Policy 4.203 Temporary Instructional Policy for Students Testing Positive for COVID-19 or Possible Exposure to COVID-19

7.F. Policy 4.210 Work Based Learning

7.G. Policy 4.301 Interscholastic Athletics

7.H. Policy 4.600 Grading Systems

7.I. Policy 4.608 High School Diplomas

7.J. Policy 5.101 Temporary COVID-19 Leave

7.K. Policy 5.200 Separation Practices for Tenured Teachers

7.L. Policy 5.201 Suspensions, Dismissals, Resignations, Non-Renewals or Retirements of Non-Tenured Teachers

7.M. Policy 6.202 Home Schools

7.N. Policy 6.319 Alternative School Programs

7.O. Policy 6.500 Special Education Students

8. Miscellaneous Budget Items

8.A. Resolution 2021-12 of the Arlington Community Schools Board of Education Amending the 2021-2022 Schools Budget

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2021-12 of the Arlington Community Schools Board of Education Amending the 2021-2022 Schools Budget Passed with a motion by Dr. Dale Viox and a second by Hugh Lamar

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9. Business/Recommended Action Items

9.A. Resolution 2021-13 of the Arlington Community Schools Board of Education to Support Our Students and Teachers by Requesting the Tennessee General Assembly to Amend Public Acts of 2021, Chapter No. 1 to Include a Provision allowing School Districts in the State of Tennessee to make Retention Decisions for Third-Grade Students based upon School District Data which Demonstrates an Understanding of ELA

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2021-13 of the Arlington Community Schools Board of Education to Support Our Students and Teachers by Requesting the Tennessee General Assembly to Amend Public Acts of 2021, Chapter No. 1 to Include a Provision allowing School Districts in the State of Tennessee to make Retention Decisions for Third-Grade Students based upon School District Data which Demonstrates an Understanding of ELA Passed with a motion by Mr. Scott Benjamin and a second by Dr. Dale Viox

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.B. Resolution 2021-14 of the Arlington Community Schools Board of Education Adopting the Shelby County Hazards Mitigation Plan

Action(s):

Motion Passed:

Motion Passed: Motion to approve Resolution 2021-14 of the Arlington Community Schools Board of Education Adopting the Shelby County Hazards Mitigation Plan Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

9.C. Approval of ESSER 3.0 Federal Funds Application

Attachments: (1)

ACS ESSER3.0FY22BoardApprovalForm

8/13/2021 at 7:56 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve ESSER 3.0 Federal Funds Application Passed with a motion by Dr. Dale Viox and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

ESSER Report:
- Detailed Overview with Fund Expenditure Requirements
- ESSER 1:
  - Summer 2020
  - $861,928.81: spend by September 30, 2022
- ESSER 2:
  - Spring 2021
  - $2,935,408.38
  - Spend by September 30, 2023
- ESSER 3:
  - Fall 2021
  - $6,592,510.24
  - Spend by September 30, 2024
- ESSER 3.0 Community Engagement Survey (Feedback) Results
- Upon review and TDOE approval, all related documents will be posted to the district's ESSER link

9.D. Approval of Fuel Purchase Contract to Parham Energy Group, LLC, in the amount of $115,000.00

Attachments: (1)

Parham State Contract 8172021

8/17/2021 at 9:20 AM

Action(s):

Motion Passed:

Motion Passed: Motion to approve Fuel Purchase Contract to Parham Energy Group, LLC, in the amount of $115,000.00 Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

10. Adjournment

Action(s):

Motion Passed:

Motion Passed: Move to adjourn Passed with a motion by Ms. Lyle Conley and a second by Mr. Scott Benjamin

Benjamin: Yea
Conley: Yea
Lamar: Yea
Viox: Yea
Williams: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Veterans Day Program will honor the United States Navy: 3:00 p.m. on November 7 at Forrest Cemetery

August 24, 2021 at 5:30 PM - Regular Board Meeting

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