Public Meeting Minutes: April 25, 2017 at 6:30 PM - Board Meeting

1. Call to Order and Roll Call

2. Pledge to the Flag

3. Moment of Silence

4. Presentations - Donelson Elementary

Discussion: Drama Club performs under the leadership of Ms. Bryant and Ms. McManus.

5. Citizens Comments (limited to 2 minutes per speaker)

Discussion:

School Start Time:

Grace Korsmo, 10225 Oak Levee Dr.

Ingrid Cantrell, 6160 Windsor Oak Dr.

Kate Catalina, 5263 Ivy Creek Lane

Susan Reich, 11652 Mahogany Dr.

Life Span Class:

Gerald Turner, 6173 Ewing Blvd.

6. Approval of Agenda

Action(s):

Motion Passed:

Motion to Approve the Agenda Passed with a motion by Danny Young and a second by Barbara Fletcher.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

7. Reports

7.A. Chairman's Report

Discussion: No report.

7.B. Superintendent's Report

Discussion:

AHS Dual Enrollment Meeting: May 4, 5:30- 6:30
AHS Summer School for grades 8 thru 12th: June 5 - 29
Elementary staff offering a Parent Workshop for incoming kindergarten students, May 11, 5:30 - 6:30 at Arlington Elementary for both AES & DES
Partnering with Town of Arlington, Library and local businesses for advertising ACS Summer Reading and Camps, May 11
STEM Camp for incoming first graders, June 12 - 16
Ms. Sluder has been selected to the TN ESL Board of Directors
EPSO (Early Post Secondary Opportunities): 30 of the 34 students received Industry Certification which is equivalent to college credit
Progress on budget, waiting on corrections of errors from the BEP funds report
County Commission meeting next week to consider $54 million Capital request from Shelby County Schools, if approved, ACS will receive and estimated 3.6% (estimated $1.9 million) ADA split.

7.B.1. Annual Progress Report on 5-Year Strategic Plan

Discussion: Overview/Summary of 5-Year Strategic Plan

7.C. General Counsel Report

Discussion:

Superintendent Evaluation due by April 30, 2017
Evaluation instrument passed by board October 25, 2016
Results will be reported at May meeting

7.D. Financial Report

7.D.1. Monthly Financial Report

Discussion:

February 2017:

General Fund

Page 2, YTD GF Revenues of $27.2M
Page 3, YTD GF Expenses of $21.7

School Nutrition

Page 5, YTD Revenues of $757,287
Page 6, YTD Expenses of $647,712, a difference of $109,574

Grant Fund

Page 8, Grant Revenue of $1,120,661
Page 9, Grant Expenses of $1,117,964

CIP Fund

Page 11, CIP Fund Balance revenue of $1,112,559 (received June 2016)
Page 12, CIP Expenses of $47,826

7.D.2. Inter Local Health Trust Report

Discussion:

February 2017

Page 5, Total Revenues YTD $22M
Page 6, Total Expenses YTD $20.8M
Beginning Balance $5.8 M
Remaining Balance of $6.9M

7.E. TLN Report

Discussion:

Most committees have adjourned
Session close to adjourning
Voucher Bill still has backbone
E-mail legislators
System being developed for e-mailing legislators for specific bills

8. Consent Agenda

Action(s):

Motion Passed:

Move to Approve the Consent Agenda as presented Passed with a motion by Mrs. Kay Williams and a second by Barbara Fletcher.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

8.A. Approval of Minutes

8.B. Policy 5.109 Evaluations

9. Miscellaneous Budget Amendments FY 2016-17

9.A. Resolution 2017-08 of the Arlington Community Schools Board of Education Amending the 2016-17 Schools Budget

Action(s):

Motion Passed:

Motion to Approve Resolution 2017-08 of the Arlington Community Schools Board of Education Amending the 2016-17 Schools Budget Passed with a motion by Barbara Fletcher and a second by Danny Young.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

10. Discussion

10.A. School Start Times

Action(s):

Motion Passed:

Motion to open discussion for changing School Start Times Passed with a motion by Dr. Dale Viox.

Fletcher: Nay
Gore: Absent
Viox: Nay
Williams: Nay
Young: Nay

No Action(s) have been added to this Agenda Item.

Discussion:

Board members in attendance review data provided from multiple meetings, survey results and PowerPoint and vote their opposition to changing School Start Times.

11. Business/Recommended Action Items

11.A. Recommended Approval of Contract with Central Technologies, Inc. for E-Rate Category 2 purchases in the amount of $203,312.00

Action(s):

Motion Passed:

Motion to Approve Contract with Central Technologies, Inc. for E-Rate Category 2 purchases in the amount of $203,312.00 Passed with a motion by Barbara Fletcher and a second by Danny Young.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

11.B. Recommendation to Award Cleaning Services bid to SKB Facilities & Maintenance, Inc. in the amount of $50,007.23 per month and Authorization for the Superintendent to Negotiate and Execute the Agreement

Action(s):

Motion Passed:

Motion to award Cleaning Services bid to SKB Facilities & Maintenance, Inc. in the amount of $50,007.23 per month and Authorization for the Superintendent to Negotiate and Execute the Agreement Passed with a motion by Mrs. Kay Williams and a second by Barbara Fletcher.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

11.C. Recommendation to Award bid to Wagner General Contractors, Inc. for Donelson Elementary Parking Extension in the amount of $148,584.00 and Authorization for the Superintendent to Negotiate and Execute the Agreement, contingent upon approval by Town Planning Department

Action(s):

Motion Passed:

Motion to Recommendation to Award bid to Wagner General Contractors, Inc. for Donelson Elementary Parking Extension in the amount of $148,584.00 and Authorization for the Superintendent to Negotiate and Execute the Agreement, contingent upon approval by Town Planning Department Passed with a motion by Barbara Fletcher and a second by Dr. Dale Viox.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

11.D. Recommendation to Approve Inclement Weather Days

Action(s):

Motion Passed:

Motion to Approve Inclement Weather Days Passed with a motion by Danny Young and a second by Mrs. Kay Williams.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

11.E. Approval of Renewal Application for Special Courses

Action(s):

Motion Passed:

Motion to Approve Renewal Application for Special Courses Passed with a motion by Barbara Fletcher and a second by Danny Young.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

11.F. Approval of ESEA/IDEA Federal Funds for 2017-18 Allocations

Action(s):

Motion Passed:

Move to Approve ESEA/IDEA Federal Funds for 2017-18 Allocations Passed with a motion by Danny Young and a second by Barbara Fletcher.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

12. Adjournment

Action(s):

Motion Passed:

Move to adjourn Passed with a motion by Danny Young and a second by Barbara Fletcher.

Fletcher: Yea
Gore: Absent
Viox: Yea
Williams: Yea
Young: Yea

No Action(s) have been added to this Agenda Item.

Discussion: Mr. Young announced that he would not be running for re-election for his position on the Board.

April 25, 2017 at 6:30 PM - Board Meeting

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